HomeMy WebLinkAboutMBC 07/07/1998MUNICIPAL BUILDING COMMITTEE - =
MINUTES OF JULY 7, 1998
ALl3 19 P;' 3:23
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk -,
Ken Gay, Bill Moore and David Youngr.'� -TTS
Attendees: John D'Agostino, Town Manager
Ron Ashton, Keyes Associates
Steve MacCaffrie, J.T. Callahan
Meeting opened 7:00 p.m.
Robinson Elementary School — Ron Ashton, indicated that a call was received from Walter Parker
reporting flooding of the courtyard at Robinson. Alan Corvi was dispatched from Keyes to investigate.
Steve MacCaffrie and Alan both visited grounds. Upon check of grounds, conditions were back to
normal. No action taken at this time. A roof leak in the kitchen has developed.
RE: Previous agreement to sod in field — It was noted that seeded grass area coming in good. J.T.
Callahan has proposed a credit for sod.
MOTION to leave baseball in field as seeded at Robinson School, with agreement that
J.T. Callahan will return the appropriate credit to the Town of Mansfield.
JL/DY Passes 5-0
Ron Ashton reported that he met with Walter Parker re: walk through items on Walter's list not received.
He noted that all outstanding work should be done by Friday, July 10, 1998 with the exception of the
kitchen. Ron agreed to send letter with a specific substantial date of completion April. Ron to send the
final affidavits to building department.
Use of Utilities — Rich Feeley opened discussion with Steve MacCaffrie re: J.T. Callahan's use of town
utilities during construction. Rich noted that in reviewing documentation no utility credit was noted.
Steve stated that a temporary service was used; however in `B" he indicated that 4 outlets were used near
kindergarten. Walter Parker is working on gathering more information for the year under construction.
Change Orders pending (time & materials) - Reviewed with Town Manager and MBC
C.O. #104 Proposal 131 re: rewiring of door. $ 375.61
C.O. #123 Proposal 148 re: electric, smoke detect., wheelchair discon. switch $ 1,401.48
C.O. #124 Proposal 149 re: additional storage for gym area $33,121.20
C.O. #125 Proposal 148A re: unsuitable soils $ 6,160.00
All C.O.'s verified, checked for duplication, and signed by Walter Parker.
MOTION to approve change order numbers 104, 123, 124, and 125 as presented
DY/JL Passes 5-0.
Police Station Intercom — Invasion of privacy situation questioned by John D'Agostino. He noted
t reported ability within Police Station, to misuse intercom to listen to conversations unknowingly of
parties in various rooms at the station. Richard Feeley agreed to locate RFP and respond with any relative
information. According to the specs. MBC did not handle telephone/intercom needs. The actual user
(police) was responsible for purchasing systems.
Qualters Middle School — Steve MacCaffrie reported agreement has been worked out for J.T. Callahan
to provide excess soil from construction project to DPW for municipal need. Also intend to store and
process loam at DPW yard. Municipal Building Committee stated that all agreements must be in writing.
Application for Certification of Payment — Ron Ashton submitted #00026 for J.T. Callahan to replace
#00024 & #00025 previously returned for clarification.
MOTION to approve $68,350.[2 amount certified. JUDY Passes 5-0
Note: $15,000 held for sod and seeding. MBC working out credit. $4,000 held for general.
Review of documents — questions raised re: Landscape Architect. Confirmation requested confirming
quantities of materials. Steve indicated that walk through is complete.
Permits/scheduling — Ron Ashton indicated that signed stamped drawings are now available.
J.T. Callahan has application for permit. Steve MacCaffrie to pursue, starting with request for
Foundation/Site Permit. J.T. Callahan will do own site work. Richard Feeley directed Steve to
coordinate construction activity with the school. Overall schedule is to be provided within 60 days per
contract. Steve noted that we would have it before then.
Ron Ashton noted that the Abatement Contractor would contact J.T. Callahan to coordinate work
schedule. Concerns were raised re: work in the computer lab area. Ron was asked to coordinate meeting
with Suburban and J.T. Callahan. Ron Ashton to provide Municipal Building Committee with 7 sets of
QMS documents.
Richard Feeley requested that Dan Freeman attend the 7-21-98 meeting of the MBC.
Pre -Construction meeting needs to be set up to address various issues.
Project Coordinator-QMS - After review of all resumes' received to date, the committee selected 3
candidates to schedule for interviews — Fredrick Varnum, Daniel McGonigle and Simon Tempest.
Secretary will set up times for 7/14. TM will be given resumes' to review and notified of interview
schedule.
Invoices for payment were received for ads placed in Boston Globe and Sun Cronicle for Project
Coordinator position.
MOTION to approve payment to the Boston Globe for the Project Coordinator ad placed.
DY/JL Passes 5-0.
MOTION to approve payment to The Sun Cronicle for the Project Coordinator ad placed.
DY/JL Passes 5-0.
Invoice from Keyes Associates for additional permitting questioned. Decided to hold until further back-
up provided. Discussion re: Status of MBC accounts. Request made to ask Bea Kearney for a print out of
all MBC supervised accounts to review.
Meeting adjourned 11:00 p.m.
Richard Feeley, N4BC Chi' nan
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