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HomeMy WebLinkAboutMBC 07/21/1998.T MANSFIELD MUNICIPAL BUILDING COMMITTEE Minutes of July 21, 1998 9 `0 t'JO 18 F 3: 0 0 .LU Members Present: Member Feeley Feeley, Chairman James Liddick, Clerk Ken Gay, David Young and Eleanor McCarter, Secretary Bill Moore — excused absence Guests: John D'Agostino, Town Manager Bob Gurek, Business Manager William Madan, Selectman Walter Parker, Mansfield Schools Facilities Manager Meeting opened at 7:00 p.m. QUALTER'S MIDDLE SCHOOL Project Coordinator— Offer was made July 15`h to Christina Sullivan for the position. Contract for position was reviewed and signed by John D'Agostino, Town Manager, Rich Feeley, MBC Chairman and Ms. Sullivan. Chris is scheduled to start on Monday, July 27, 1998. Rich noted that she will need a list of Town Hall telephone #'s, school personnel and inspectors. Walter Parker will make sure two telephone lines are put in trailer. Rich Feeley also to check on getting FAX machine on site. It was noted that any unforeseen expenses will be documented by Chris. Status of Building Permits - John D'Agostino reported that the Fire Department review is completed. Some items will be eliminated which will be a savings to the Town. Parkin Ig ssue —Discussion re: J.T. Callahan's request for foundation permit being delayed by Burt Cook because additional parking at QMS was not addressed. Both Richard Feeley and Bob Gurek sited discussion at traffic committee meeting during which Burt Cook stated that QMS permit would not be held up because of committee discussions or recommendations etc. John D'Agostino responded that the foundation permit was issued earlier today and that he spoke with the Building Department re: the need to expedite permits as quickly as possible as long as proper paperwork is submitted. He also noted that the formal building permit is currently being held up because the application has not yet been received from the Architect. Ron Ashton admitted later that he picked up the applications earlier in the day. Discussion re: the charge of the traffic sub -committee. Selectman Madan stated his interpretation was that they were looking at traffic flow around school area but were given no direction to find additional parking for school. Chairman Feeley stated that the Municipal Building Committee will accommodate needs for additional parking at MHS if they are notified of number of spaces needed. Richard Feeley noted that the drawings are about 95% complete. Information is needed ASAP to include in plans without additional costs. Bob Gurek to generate estimate of the number of incoming staff/students. He will provide #'s to Burt Cook and MBC. J.T. Callahan Contract — Three copies of documents were brought in, but not yet signed by the contractor. Ron Ashton was asked to have J.T. Callahan sign them first and then bring them back for Town Manager approval. Peer Review Quotes - As requested by the committee, Keyes Associates submitted three quotes to the Municipal Building Committee for review. Quotes ranged $1,600- $2,000. MOTION to send a letter to apparent low bidder Albin Pilblad authorizing him to proceed with peer review. All billings to be sent to Municipal Building Committee. JL/DY Passes 4-0 Ron Ashton noted that 3 contractors re -bid withdrawal for QMS. Request for Information - Keyes Associates distributed #'s 1,2,3,4,5, & 8 from J.T. Callahan Reviewed some responses given. Request by Jim Liddick to review only those RFI's that may have a cost impact or adjustment to the schedule of the contract. Keyes Point of Contact - Ron Ashton indicated that Larry Lavoie should be the first point of contact for all correspondence to Keyes for QMS project. Change Order #1 — To be entered in spreadsheet for drainage $5112.73. Construction Sign — Approved design and colors for sign — dark green lettering, ivory background, & mauve border and underlines. Noted the name "James" Moore that appeared on written copy to be changed to William. Soil Samples - Geiser Associates took soil samples. Ron Ashton to send results to J. T. Callahan. Other submittals are currently being reviewed. Copy of pencil req. reviewed by Ron Ashton and Steve MacCaffrie. Abatement — Ammar Dieb noted that crawl spaces are complete. In response to the 7/20/98 letter from J.T. Callahan re: proceeding w/phase I for abatement — discussion re: setting up temporary structure, responsibility to take out windows and coordination of day work schedule. The chairman reiterated the importance to determine communication process between Universal and J.T. Callahan. Ammar noted that they would ask for extensions on permits until J.T. Callahan is ready for them to proceed. Ammar expects to be completed by the time the heat is turned on. Air quality testing results will be done. Results will be given to Walter Parker. OSO Interiors — Statement/Invoice received for purchase of items for QMS with no detail. Correspondences in file supports approval of purchase for same amount. Secretary will follow up if more detail requested by Town Manager. MOTION to approve invoice for Valley Communications for purchase of furniture for QMS in the amount of $4,070.00 with back up from file. JL/DY Passes 4-0 ROBINSON ELEMENTARY Utilities summary —As requested, Walter Parker provided a financial summary of services used during the construction period at Robinson Elementary. The summary was based on utilities bills from 10/95 — 4/98. Recommended amount of the credit change order is $8,155.40. A copy of summary was given to Ron Ashton for Keyes Assoc. to process. Robinson Punch List — David Young questioned Ron Ashton and Walter Parker to clarify that all everyone is using the same punch list and that all items are being checked. Ron to report back to committee with a date for substantial completion. Robinson Baseball Field — It was noted that the landscape architect has accepted the field. Request was made to put the sign back up. Site Walk Debris — Memo from David Young to Richard Feeley, Chairman received reported that construction debris was found around entire perimeter of Robinson School. GC is responsible for clean up. Ron Ashton was notified to follow up with J.T. Callahan, Tree Plantings — David Young raised issue for shade needed at Robinson. Request was made to ask Walter Parker to obtain 3 bids for the purchase of 7 Norway Maples to be planted near Wonderworks play area in locations designated by David Young's drawing. WATER TREATMENT FACILITY Discussion opened re: proposed responsibilities for the Robert E. Walsh Well Site. Bob Morrison expressed concern that the list of responsibilities would be too much for him to handle. David Young noted that this was a "draft" meant for discussion purposes to help the MBC coordinate their project activity. Recommendation to send the list to Tata & Howard to review and set up meeting with Tata & Howard, Bob Morrison, MBC and Town Manager when he returns from vacation to review responsibilities of each. Municipal Building Committee will be looking for daily reports. Tata & Howard will certify payrolls. CORRESPONDENCE Committee reviewed correspondence received. Request made to send a letter to J.T. Callahan requesting them to send an organizational chart to determine change of command for QMS project. JORDAN/JACKSON Irrigation Well at East St. — Invoice received for drilling. Comment made by David Young that this would just about tap out the budget for this item. The drilling attempt to date has not been successful enough to be worth pursing any further. Committee is awaiting further direction from School Dept. MOTION to approve invoice for $10,608 to LaFrambosie for well drilling at East St. location. DY/JL Passes 4-0 J/J Snow guards - David Young sent away for information and received materials'if needed. MHS Workshop — No formal agenda has been prepared. David Young provided a draft to MBC members of suggested topics for discussion. Vacations — Richard Feeley, Jim Liddick, and David Young and Town Manager will be on vacation next week. Decision was made not to have meeting on Tuesday, July 28, 1998. Richard Feeley, Chairman Municipal Building Committee 'f. Date