HomeMy WebLinkAboutMBC 08/04/1998MANSFIELD MUNICIPAL BUILDING COMMITTEE
Minutes of August 4, 1998
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Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk,`Ikl�,n`Gay','''"� I I o
William Moore, and Eleanor McCarter, Secretary
Attendees: Chris Sullivan, QMS Project Coordinator
Bob Gurek - Business Manager, Town of Mansfield
Walter Parker - Mansfield Schools Facilities Manager
Steve MacCaffrie, J.T. Callahan
Paul Howard, Tata & Howard Inc.
Bob Morrison, Asst. DPW Director
Dan Freeman, Keyes Associates
WASTEWATER TREATMENT FACILITY
Meeting to discuss responsibilities for project with Town Manager, Bob Morrison, Tata &
Howard and MBC was moved to Aug. I1°i' (John D'Agostino on vacation until Aug. IOth.)
Paul Howard noted that he needs shop drawing from the contractor. Discussion re: energy audit,
Paul stated that Tata & Howard will be getting the necessary paperwork. Dewatering plan is
needed. Richard Feeley noted that the MBC should receive copies of all correspondence.
QUALTERS MIDDLE SCHOOL
Keyes' Response Delays -
Contractor and Project Coordinator raised concern re: delays in critical responses needed from
Keyes Associates for RFPs. Steve noted that in some cases, he would not be able to proceed
without response i.e. steel dimensions, proper concrete mix etc. Issue was addressed with Dan
Freeman from Keyes. Dan noted that all correspondence should continue to go through Larry
Lavoie. Dan agreed to follow up with RFI's in question reminding all that they are allowed up to
2 weeks to respond.
Construction job site meetings —Beginning this week job site meetings will be held on
Thursday's at 8 a.m.
Fire Alarm — It was reported that on Friday, July 3 l" the main fire panel blew. Electrician from
J.T. Callahan and Walter Parker's electrician have both checked for cause. Steve noted that no
devices have been taken out of Zone 1 (5 in fire panel). Cause for blow out is undetermined.
Estimated cost of damage according to Walter Parker $800. Additional costs being incurred, due
to custodial staff and Fire Dept. on 24hr. fire watch. New fire panel expected in on Wednesday.
Richard Feeley advised Walter to continue investigation for cause. Walter stated that H.E.L.P.
has made a request for leave of liability, due the demolition going on. Comment was made that
an "As Built" survey is needed for existing structrne of Qualters.
Steve MacCaffrie commented that his electrical contractor would like to meet with MBC to
discuss the permit fee issue.
Light Fixtures — Dan Freeman noted that the cost of removing, storing, cleaning and reinstalling
existing fixtures would be the same as buying new. Walter Parker made request to save QMS
fixtures for future use at Robinson. Storage area is needed. Bob Gurek requested Keyes to
provide spec. for new lighting fixtures. Bob will forward to Johnson to make sure they are
comparable in electrical usage.
Change Orders — It was noted that a C.O. will be coming for excess loam removed beyond
boring limits in the amount of $9,752.00. Chris verified C.O. for flowable fill. Request was
made for Keyes Associates to provide a summary of all C.O.'s.
Testing Services - Keyes Associates will continue to coordinate testing. They agreed to cut joint
checks for Haller and Geiser. Chapter 17 of new code requires review of testing results. Sarkis
will forward estimate of cost to review. Geiser to do chemical testing.
Peer Review of Structural Documents — As requested by the Committee, Keyes has coordinated
the review through Albin Pilbad. Dan Freeman commented that it is almost complete and should
be complete by next week. Only a few minor items have been found so far.
Electric — Steve MacCaffi ie noted that a meeting was held with TCI and Lt. Sarro re: electrical
needs. Some specified items are not necessary. Hydraulic list of requirements.
Credit due - Richard Feeley reference July 10°i letter to Keyes Associates re: $30,000 credit from
Keyes Associates. Dan Freeman to follow up with response.
Lockers — During zone I demo, 75 lockers were moved out. Walter Parker noted that they will
need to be anchored back to the wall for start of school in Sept. Steve MacCaffrie will work with
Walter to reinstall.
Storage space — Committee agreed to Walter Parker's request for storage space for QMS
Project Coordinator — Chris Sullivan noted that she has coordinated a bi weekly pay schedule
with town hall. Since our checks are held back a week, accounting recommended advance
payment for I week.
MOTION to recommend approval of request for advance payment. JL/WM Passes 4-0
ROBINSON ELEMENTARY
Utility credit — Steve MacCaff ie responded that the calculation for utilities used at Robinson,
during the construction period, should be based on Kilowatt use rather that dollar amount. The
committee agreed that the adjustment to the credit order was a reasonable request.
MOTION made to adjust and recommend approval of C.O. #t27 to reflect usage of utilities
at Robinson based on Kilowatt use in the amount of $5316.82.
WM/JL Passes 3-1 (Liddick)
Ceiling Tiles - Walter noted that newer looking ceiling tiles from QMS are going in the old part
of Robinson.
Credit Change Order - Received credit change order for $400.00 for review & approval
MOTION to recommend approval of credit C.O. #126 in the amount of $400.00 for not
installing acoustical grill cloth in room 128 & 129 at Robinson. JL/WM Passes 4-0
Request for Payment - Invoice from J.T. Callahan for $104,193.72 for work completed at QMS.
Pencil requisition previously review on 7-21-98.
MOTION to recommend payment of invoice from J.T. Callahan in the amount of
$104,193.72 JL/WM Passes 4-0
MANSFIELD HIGH SCHOOL
MHS bid - Discussion re: response from Jim May, Wallace Floyd stating Town must award
contract within 30 working days of opening bid. Steve MacCaffrie agreed re: 30 working days
Bid Law however, he noted that on the 29°i day committee can legally ask contractors for an
extension of additional 30 days. Contractors would not be obligated to agree. Rich Feeley to
advise Jim May not to purse additional cost estimate.
COMMITTEE DISCUSSION
Member responsibilities - Discussion re: recommendation to have a committee member
responsible to oversee a specific area. The following was agreed:
Rich Feeley, Chairman - handle all school activity.
Jim Liddick, Clerk - oversee finance activity.
Ken Gay - handle coordination of Robert E Walsh Wastewater Treatment Facility.
Bill Moore - handle coordination of Sludge Compost Facility.
David Young - handle public relations, newsletter etc., review meeting minutes.
Meetings/Minutes - Request made by Jim Liddick to have advance schedule for week including
written meeting agendas and minutes mailed to members.
Questions re: Construction - Eleanor commented that some town employees and residents are
asking about construction at QMS/MHS. Suggestion made to have color rendering of completed
project mounted for public view. Eleanor will follow up with Keyes and Fasprint. Comment
made that a white board hung in meeting room would be helpful during meetings. Eleanor to
order.
Tames Liddick, Clerk
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