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HomeMy WebLinkAboutMBC 08/18/1998f I� MANSFIELD MUNICIPAL BUILDING COMMITTEE Minutes of An ust 18 1998 _ I �_7 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, I en Gay, Bill g_ , =� TS Moore, David Young and Eleanor McCarter, Secretary Attendees: Walter Parker, Mansfield Schools Facilities Manager Bob Gurek, Business Manager Chris Sullivan, QMS Project Coordinator Steve MacCaffrie, J.T. Callahan Dan Freeman, Keyes Associates David Burson & Jim May, Wallace & Floyd Assoc. Meeting opened 7:OOPM QUALTERS MIDDLE SCHOOL Site update — Project Coordinator Chris Sullivan expressed serious concern re: Larry Lavoie, Keyes Assoc. unresponsiveness to calls. Ms. Sullivan plans to speak to Mr. Lavoie directly about this situation on Thursday. Toilet Fixtures — After review of the plans, Chris Sullivan noted an omission of sanitary product dispensers that will be needed in various areas at Qualters. Walter Parker to look into obtaining units. Telephone Lines — Chris Sullivan reported that in her research of schedule for telephone lines, additional service is indicated. Masonry — Re: If we want limestone sills powerwashed. Dan Freeman walked site. Chris Sullivan to discuss repointing brick -10,000 sq. ft. with Dan Freeman. Project Construction Schedule — Copy was provided by Steve MacCaffrie, J.T. Callahan to the MBC. According to original start date, project is ahead of schedule. J.T. Callahan Back charge -Re: response on RFI (FP2, SP2) Scope of Fire Protection excavation and backfilling. Based on apparent error in response from Keyes J.T. Callahan back charged approximately $12,000 to fire protection subcontractor. Issue to be discussed at Thursday job site meeting. Invoice for Service — Chris Sullivan, QMS Project Coordinator submitted invoice for payment of service. MOTION to approve payment to Chris Sullivan for weeks ending Aug. 14 & Aug. 25, 1998 in the amount of $2,300.00 JL/DY Passes 5-0 Ceiling Tile — Chris Sullivan raised concern re: concealed asbestos in ceiling tile. MBC recommended Ms. Sullivan follow up issue with Universal Engineering, our abatement contact. Floodin — Mr. McCaffrie commented re: 20" pipe coming from school to be connected to manhole 9 (not in contract). Pipe was disconnected at the time. Heavy rainfall caused flooding inside school. Steve McCaffrie and Chris Sullivan arranged for pumps and worked together to handle situation. Walter Parker confirmed that the rooms affected were fine. Additional Metal Needed - Mr. MacCaffrie noted that there was an omission in Keyes' sketch needed for metal. Dan Freeman agreed with Mr. MacCaffrie re: error. Keyes did not account for supporting structural steel in gym area. Extra drawings will be required for metal. Keyes Update — Dan Freeman reported that his staff has returned from vacation and that MBC should see more timely response from their office. Approximately ''/z of RFPs received by Keyes, have been answered. 2-3 urgent items are being worked on currently. Change order proposals to be included in next week's requisition are being followed up by Ron Ashton. Pencil req. should be ready for review at Thursday site meeting. Mr. Freeman also noted that Peer Review of the structural documents is not yet complete. He expects them to be finished within a week or two. Protest Re: Fees — Mr. MacCaffrie reported that the Electrical Contractor is protesting that the Town's portion of his fees be waived. The schedule of fees implies only that the Town's portion of the fees "may" be waived by the Board of Selectman. Contractor claims he did not carry fees in his bid, approximately $10, 000. J.T. Callahan gave directive to contractor to proceed under protest. Home Economic Wall — Walter Parker noted that during Zone I Demo, one wall in the Home Economics classroom was taken down. He expressed that a wall must be in place before the start of school. Steve MacCaffrie and Mr. Parker will coordinate putting a temporary wall up. MANSFIELD HIGH SCHOOL Parkin issue ssue — Bob Gurek, Business Manager reviewed plan proposed by Michael Trowbridge, Trowbridge Assoc. including designated parking for staff/students. Discussion opened regarding feasibility of building parking lot in wetlands buffer zone. Plan proposed behind MHS is in wetland buffer area and would require an upgrade of drainage system, etc. Steve McCaffrie noted that there is a peat bog in that area as well. Richard Feeley asked Jim May, Wallace Floyd to explore any other options that would accommodate the additional parking needed. Dan Freeman, Keyes Associates will coordinate with Kevin McBride and Wallace Floyd to locate 80 additional spaces and put together schemes on MHS side of property. David Young asked for clarification from Bob Gurek, that the MBC is in agreement with the School Dept. in the following areas: the logistics of parking is all set with the School Dept. for this year, Bert Cook still needs to commit in writing to the MBC a specific ( number re: parking spaces, and that the School Dept. will work with the architects to ` development a "feasible" plan to meet needs. Mr. Gurek was of the same understanding in all areas. Bid Process — Rich Feeley opened discussion with David Burson and Jim May from Wallace Floyd regarding their recommendation to present a cost estimate at Town Meeting for MHS project vs. hard bids. Legal opinion from Bob Mangiaratti concurs with Wallace Floyd. Committee members voiced strong concern that voters will not support a vote without hard bids in hand as promised. Recommendation from the MBC is to move forward with bid process indicating proper wording, within the Invitation to Bid, that the award of such bid, would be pending funding of the project. It was noted that adding the wording would prepare bidders that they may be asked to hold their bids if necessary. Mr. MacCaffrie commented that being asked to hold bid is a common practice within the industry. Town Manager to make final decision. Status of Drawings - Mr. Burson indicated that drawings for bid documents would not be ready by Sept. la as previously stated. He admitted that the project was not fully staffed due to contract issues between Keyes and Wallace Floyd. Drawings are 95% complete. Rich Feeley expressed disappointment on behalf of the MBC with the response from Wallace Floyd. Mr. Feeley asked for the earliest date documents would be completed. Mr. Burson stated that he would discuss the staffing situation with his other principles to try and meet a Sept. 15`" target date to have bids available. With a 5 week bid period, General Bid could be in Oc.t 1501-200'. Discussion continued re: possibility of Town Meeting date being pushed back a week. School Dept. offered support. Pump Station Service — Problems with pump station service at High School brought to the MBC's attention by Jim May, Wallace Floyd. Mr. May requested a recommendation from MBC as to how to proceed. MOTION made to replace/upgrade existing MHS system specifically pump station access covers, pumps, controls and instrument. Covers to be loading rated H-20. DY/KG Passes 4-0 Light Fixtures - Re: replacement of lights at MHS, Jim May raised questions concerning TCI reference that because of grid ceiling, tiles should be replaced. Walter Parker noted that the fixtures are old and should be replaced. Jim May noted that the cost factor to repair or install new is about the same. The MBC recommended that Wallace Floyd plan to include replacement of fixtures. Auditorium ceiling — Due to cat walk located in auditorium, sprinkler system needs to be installed. Jim May asked for direction regarding best approach to ceiling. With input from Walter Parker and Steve MacCaffrie, the MBC recommended that the ceiling be cut and patched by Sub Contractor. Graphic Arts — Jim May commented that in a conversation with Ed Rosa, it was noted that Graphic Arts will no longer be taught at High School. This will create a savings in not having to relocate overhead doors. Next Meeting: David Burson, Wallace Floyd and Dan Freeman scheduled to meet with the MBC in 2 weeks (Sept. I"). ROBINSON ELEMENTARY SCHOOL SBAB Notification re: School Changes — Apparently no documentation was received by SBAB re: changes in Robinson. Copy of letter from Superintendent to Walter Parker as to protocol for communicating changes in plans. Bob Gurek to contact Jim Anderson, SBAB to clarify specifically what information is requested. Keyes Associates will need direction from School Department to follow up. Fire Panel Issue — Letter from Mr. Moretti received stating that charges incurred for panel be billed to J.T. Callahan and not MBC or School Dept. Walter Parker stated although it may be possible that they caused the panel to blow out, there in not enough evidence to prove that J.T. Callahan was at fault. Walter noted that electricians were working on pole outside. Walter Parker was asked to continue his investigation. Issue table to next week. Telecommunication Intercom System — Invoice submitted for adding nurse's office to intercom system. No action taken. Kitchen — Epoxy needs to be done. Walter Parker made note that the kitchen needs to be functioning by August 26°i for planned open house. Kitchen Design — Walter Parker question for Keyes Associates as to notice that existing handicap rail/ramp not at code. Response was that area was built under.different building code. Final Plumbing Inspection — Walter Parker noted plumbing final is still needed. Steve MacCaffrie. J.T. Callahan to follow up. Trash Debris on Site — Follow up discussion re: construction debris left on site. Steve MacCaffrie to re -check area. Clerk of Works Computer — The computer purchased for use of the Robinson Clerk of Works (Walter Parker) has been relocated to Shawn Burke's office, Planning Dept. by the Town Manager. GasFitters Union Request — Walter Parker questioned as to status of response. Secretary noted request is still being worked on. Ball Field Credit — Steve MacCaffrie clarified his written response to members of the MBC. No credit will be issued by J.T. Callahan for ball field. Punch List Items — Rich Feeley indicated to Walter Parker that any outstanding cost related issues should be handled directly with J.T. Callahan. CORRESPONDENCE O.S.O. Furniture Update — Jim Liddick requested that packing slips be sent to us to verify deliveries. Invoices received from Robert A. Lord Co. for office furniture. Committee requests copy of packing slip. Secretary to contact O.S.O. No action taken. Invoice received re: outstanding electrical expense at police station MOTION to hold until next week RF/WM Passes 5-0 Invoice received from W.B. Mason for purchase of fax for QMS Project Coordinator use. MOTION to recommend payment approval of $273.93 for purchase of a brother Intellifax 1270 for use by the QMS Project Coordinator. KG/DY Passes 5-0 Invoice received from Fasprint for business card order. MOTION to recommend payment approval of $81.00 for printing of business cards for QMS Project Coordinator and Secretary. WM/DY Passes 5-0 l Memo from Helen Christian re: Schedule for Town Meeting. Copy of memo to Chris Sullivan from Dan Freeman re: QMS locker numbers and brick restoration. Request for bid tabulation sheet from Sportsmaster. Change order proposals received from J.T.Callahan - reviewed by committee. Approval of Minutes: MOTION to approve minutes of June 16 MOTION to approve minutes of July 7 MOTION to approve minutes of July 14 MOTION to approve minutes of July 21 MOTION to approve minutes of Aug. 4 as amended Respectfully Submitted by Eleanor McCarter, Secretary aures Liddick, Clerk Date DY/WM DY/JL Passes 5-0 DY/WM Passes 5-0 DY/WM Passes 5-0 DY/WM Passes 4-0