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Home My WebLink AboutMBC 08/25/1998l Members Present: MUNICIPAL BUILDING COMMITTEE Minutes of August 25, 1998 Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay Bill Moore, David Young, and Eleanor McCarter, Secretary Attendees: Bob Gurek, Business Manager John D'Agostino, Town Manager Renee Gauthier (for Mike Ahern) Paul Howard & Ron Ponte, Tata & Howard Meeting opened 7:OOpm School Department —Bob Gurek questioned how responses will be provided to SBAB regarding notification of significant changes to the QMS/MHS school construction projects. Mr. Gurek noted that in previous construction project i.e. Jordan/Jackson the architect reported necessary information directly. Richard Feeley commented that he has spoken with Bob Vogel, Keyes Associates about the issue. MBC currently waiting for response from Jim Anderson, D.O.E. to a letter that was being sent from Mr. Moretti requesting criteria to determine "significant changes" that need to be reported. Charter Review — David Young questioned the Town Manager as to any reaction noted re: recommendation letters sent to Charter Review Commission. John D' Agostino commented that he favors MBC proposal but that suggestions made by himself and MBC appeared to have been discounted at this time. Request made by David Young to obtain a copy of the letter of support from Town Manager for MBC file. Police Station Cameras — Town Manager noted to the committee that the Police Department is pursuing the issue of problems with newly installed cameras with Strekalovsky and Hoit. — Discussion to recommend approval of MBC portion of electric bill to close out Police Station project. Town Manager's office to process voucher. Invoices — (miscellaneous) Town of Mansfield Police Electric Bill Oct. -Feb. $ 2009.38 Approved Flint Farm J/J Well 12 Bales Hay@$2.50ea. $30.00 JUDY Passes 5-0 Approval of Minutes — MOTION to approve minutes of Aug. 11, 1998 as amended. JUDY Passes 5-0 MOTION to approve minutes of Aug. 18, 1998 as amended. WM/JL Passes 5-0 ROBERT E. WALSH WATER TREATMENT FACILITY Responsibilities/DPW - Renee Gauthier (for Mike Ahern) reported that the DPW has reviewed the breakdown of responsibilities as suggested by the MBC and agrees with suggestions made. Ms. Gauthier distributed a summarized version of responsibilities DPW will handle. DPW will provide monthly updates to MBC. Rich Feeley noted that all correspondence should be sent to MBC (Secretary will copy Ken Gay, MBC point person for project). Permit - John D'Agostino reported that the Temporary Foundation Permit was issued earlier today (8/25/98). Tata & Howard - Paul Howard provided project update. Contract and schedule are in hand. Currently de -watering at site. Digging to start Monday, Aug. 31". Comment made to Paul Howard to make sure Dig Safe is called before digging. Ken Gay, requested a copy of shop drawings. Paul Howard commented that Tata & Howard would verify any change orders. David -Young questioned coordination of pipelines — Mr. Howard responded that DPW will be putting in an additional 320ft of pipeline after de -watering is complete. This will connect treatment facility to pipe in road. Fire Protection System — Paul Howard noted that the Fire Department has required that the fire alarm be sent to a central alarm company. The SCADA system will need to have either remote automatic dialer or other capability. Further discussions to occur. QUALTERS MIDDLE SCHOOL Request for Payment — Committee reviewed Application for Payment #2 as submitted by Keyes Associates. MOTION made to recommend approval to Keyes Associates for Services rendered at Qualters Middle School in the amount of $446,234.36. JUDY Passes 5-0 Construction Schedule & Cash Flow - Town Manager requested a copy of a cash flow statement from the MBC. Richard Boucher, Treasurer needs information to determine amount to borrow. Rich Feeley to follow up re: status of construction schedule with J.T. Callahan Elevator Allowance — Bids received from J.T. Callahan. Discussion to recommend award of contract to lowest bidder, Thyssen Elevator ($143,000). MOTION to move forward with Thyssen Elevator (New England) Inc. of Cambridge MA pending clarification letter from J.T. Callahan that they will incur no additional expense to Town. JUDY Passes 5-0 Review of Change Order — Committee reviewed C.O. #1 for recommendation of payment. MOTION to recommend approval of all items included in Change Order #1 in the amount of $17,639.00. DY/JL Passes 5-0 Request for Roe k — Discussion re: request from Norton resident interested in removal of excess rock (3 cubic yards) not planned for use at QMS site vs cost to remove. Concern raised re: procurement issue in giving away "Town property". Suggestion was made that the Water Treatment Facility may be able to use some. Decision made to keep rocks for now. Field Reports - Copies of field reports received from Chris Sullivan, Project Coordinator. Town Manager noted in letter to Chris Sullivan, that No Parking Signs to be placed. DPW will supply them and put them up. Electrical Permit Fee Protest — Sub contractor Eastern Electric is protesting waiver of Town's portion of fee. Sub apparently did not carry allowance for item in bid. The MBC and Town Manager agree that we are not obligated to waive fee. Ceiling Tile —Determination is needed from Keyes Associates regarding replacement. JORDAN/JACKSON SCHOOL Roof Problem — Rich Feeley reported that Max Volterra did not find enough information in file to pursue claim. Mr. Volterra's suggestion to MBC is to have a metalurgist he recommended from Rhode Island, come in to do test samples. Cost $100 per hour. MOTION made to have site assessment of Jordan/Jackson Elementary School roof. Motion amended by Ken Gay not to exceed $500.00 JUDY Passes 5-0 ROBINSON ELEMENTARY Additional Intercom Service - Walter Parker requested the MBC to recommend approval for payment to Communication Systems Inc. for adding the nurses office at Robinson to the telephone intercom system. MOTION to recommend payment in the amount of $2460.00 to CSI to add the nurses office to intercom system. WM/JL Passes 5-0 Eooxy Floor - Walter Parker stressed need to Committee and Steve MacCaffrie for kitchen to be in full service by start of school in September. Mr. MacCaffrie noted that they would be. Bathrooms should to be finished by J.T. Callahan to match others at no additional cost. MANSFIELD HIGH SCHOOL Request for Payment - Review of services rendered by Keyes Associates in connection with additions and renovations to Mansfield High School i.e work on construction documents. MOTION to recommend payment in the amount of $5950.00 to Keyes Associates for work performed in relating to the MHS construction project through July 25, 1998. DY/JL Passes 5-0 Parkin Issue — The MBC has requested that the Building Inspector provide a specified number that will guarantee issuance of a building permit when the time comes. Rich Feeley indicated to John D'Agostino that to date, the MBC has not received any directive from Bert Cook, Building Inspector re: a specified number of spaces needed to incorporate in high school plans. The Town (. Manager stated that he would write a memo confirming the final number to the Committee. Secretary to notify Wallace Floyd & Keyes to be prepared to discuss parking recommendation at next weeks meeting of MBC. Bid Process — Discussion re: legal opinion on bidding process. John D'Agostino expressed his support in bringing hard bids to Town Meeting as recommended by MBC. Town Manager to confirm his decision in a memo to the Committee. Town Meeting Date — Due to time needed to prepare bid documents a recommendation was to push Town Meeting back by one week. Town Manager noted he had received written memos from the MBC and Superintendent supporting moving date. Mr. D'Agostino stated that the issue will be addressed with the Board of Selectman and they will vote to move the meeting back on Wednesday (8-26-98). Additional Fence/Bleachers — Town Manager still working to gather necessary information. Re: fencing, Committee members suggested black vinyl fencing for esthetic purposes. Information to be included in MHS bid. Respectfully Submitted, Eleanor McCarter, Secretary Ja e�s Liddick, Clerk Date