HomeMy WebLinkAboutMBC 09/01/1998MUNICIPAL BUILDING COMMITTEE
a ; � i . Vbrkshop Minutes of September 1, 1998
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Members `Pfigent Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
Bill Moore, David Young and Eleanor McCarter Secretary
Attendees: Walter Parker, Mansfield School Facilities Mgr.
Dawn Florence, School Kitchen Services
Steve Mac_Cafirie, J. T. Callahan
Ron Ashton, Keyes Associates
Chris Sullivan, QMS Project Coordinator
Meeting opened 7:00 PM
QUALTERS MIDDLE SCHOOL
Project Coordinator Update — Chris Sullivan noted that Keyes Associates is being more
responsive recently. Paving scheduled for Wednesday at 6 AM. Ms. Sullivan also reported
some difficulty with Electrical Sub contractor on site. Situation is under control at this time.
Removal of Excess Rock — An 11 yard rock was moved out of bus loop area by J.T. Callahan.
The rock was positioned nearby to appear in natural setting. Mr. MacCaffrie noted that it took
21/2 hrs. to move. Allowance on project for rocks excavated from trench over 1 cubic yd. will
cost $350 (per cubic yard over one cubic yard). Estimated cost of 11 yard rock -$3920.00.
Project Coordinator and J.T. Callahan will verify all excavated rock for record purposes and
submit dollar amount that the Town is required to pay to remove.
Parking Lines — Walter Parker indicated that the school has a line painter. Mr. Parker
volunteered to coordinate putting in temporary parking lines for start of school.
Ceramic Tile/Bath— Question regarding 2 baths be relocated to make larger front access. Issue
raised re: indication for patch to match on finish schedule vs. new tile. Approx. cost involved
$5,500. Ron Ashton to review and report back to MBC with recommendation.
Sanitary Product Dispensers — Project Coordinator opened discussion re: omission of sanitary
product dispensers in bathrooms. Recessed dispensers will be installed to reduce possible
vandalism. Walter Parker looking into getting dispensers.
Lack of Storage Space — Memo from Chris Sullivan re: request from QMS principle to remove
(2) bathrooms in gym area to use for school storage space. Contract indicates rebuild in boy's
bathroom which fulfills ADA requirements. Rich Feeley responded that determination for use of
space should be decided by the School Dept. Suggestion was made to use one area for storage
and one for bathroom. Mr. Feeley requested a letter be sent to the MBC from School Dept. with
this specific request before making change.
Inquires/Communication — Request made by Project Coordinator to establish official
communication procedures in relationship to construction site activity. Letter to be sent to all
concerned parties i.e. Principals, Teachers, Department Heads, Municipal Departments etc.
from MBC.
Ceiling Tile — Double ceiling system found at Qualters. Entire ceiling must be removed or
installation of sprinkler system will be required. Chris Sullivan conferred with Ammar Dieb,
Universal Engineering. Mr. Dieb indicated that there was no asbestos removal in this area. Ms.
Sullivan noted that Universal currently removing just enough ceiling tile for access. Discovery
also made of low voltage wires not suspended in ceiling. Steve MacCaffrie to explore issue with
the Electrical Engineer.
Sills — Question re: cleaning sills whether to move forward. Discussion if we have the money
should we work with mason for the two sills that town owns.
Fire Box — Electrical sub requesting official directive from Keyes Associates before estimate of
cost.
Peer Review of Structural Documents — Final results received from Albin Pilblad. Copy to be
forwarded to Building Inspector for review. Summary of report is that the design is conceptually
correct. Invoice to be paid next week.
Lockers — Memo to Project Coordinator from Keyes Associates dated /7/98 re: surplus lockers.
Noting the growth in the community, the Committee agreed to send letter from MBC indicating
that the owner does "not" wish to delete the 33 surplus lockers shown in the north corridor of the
auditorium.
Home Economics Room — Project Coordinator indicated that studs are up for wall
Aluminum doors & Store Fronts — Discussion re: scope of work with aluminum frames vs.
hollow metal. J.T. Callahan needs clarification from Architect. Only 2 bids received to date.
Committee indicated that the Town must have 3 bids. Ron Ashton to follow up. Answer
expected on Thursday.
Builders Risk - Status of document: Secretary spoke with MaryBeth Duggan from insurance
company (VIIIA) earlier today. They are still working on it.
Construction Schedule — Steve MacCaffrie questioned as to status of Callahan's construction
schedule required by contract. Mr. MacCaffrie expects completed document by next week.
Richard Feeley indicated need for expected cash flow statement. Mr. MacCaffrie to send
temporary copy for Richard Boucher, Treasurer.
Food Service —Walter Parker stated that he had not seen noted changes in equipment needs.
David Young noted that kitchen plan is in addendum. Richard Feeley suggested that Mr. Parker
and Ms. Florence review addendum and submit their request, if necessary, in writing to MBC.
Mr. Parker noted J.T. Callahan will be owning relocation of 6 burner kitchen stove. Double
convection oven needed at Robinson.
Fire Watch — Status of billing: Walter Parker still working on tabulating man hours.
Fencing — David Young questioned why mesh was not up across fence area. Ron Ashton to
follow up with Wallace Floyd.
Sidewalk — Mr. MacCaffrie noted sidewalk going in this week.
ROBINSON ELEMENTARY SCHOOL
Kitchen Floor — Walter Parker indicated that the floor is not yet complete. Steve MacCaffrie
noted that the patch over to check for moisture is done. Estimated final completion in November.
Coloration will be in top surface. Finish can be done over a week -end. David Young stressed to
coordinate with School Dept. re: suitable week -end.
Trees — Status of 7-21-98 request for quotes re: 7 Norway Maples to be installed at
Wonderworks play area. Walter Parker indicated that he has 2 quotes in so far. Checking on
warranty policy.
School Furnishings — Walter Parker commented on the quality of teachers desks delivered noting
poor quality and difficult to move. Suggestion made to have O.S.O. come out to inspect
furniture. Ron Ashton to follow up.
Landscape — Walter Parker questioned warranties from sub contractors.
Ball field — Concern re: 0 base foul line. Suggestion to look into fencing at right field line.
Pitcher's mound sunken. Ron Ashton to check.
Construction Debris - David Young commented at his last walk through debris is still on site.
MANSFIELD HIGH SCHOOL
Bid Documents - David Burson, Wallace Floyd balking getting bids done in time for Sept. 15 as
promised. Richard Feeley to send letter to Bob Vogel, Keyes Associates. Town's contract is
with Keyes so they will be held responsible. Mr. Vogel needs to contact Wallace Floyd asap.
Bid documents must be available from printer by Sept. 15a'. Bids are due back by Oct. 206i.
John D'Agostino to follow up with phone call to Bob Vogel.
Auditorium ceiling — Walter Parker noted that T.C.I. checked area to explore options in catwalk
to sprinkle. Concern as to how to physically hang ceiling. Entire ceiling may need to come
down. Estimated cost $100K. T.C. 1. sending letter with findings to committee.
No Parking Signs — Town Manager noted that signs will be put up before school starts.
aures Liddick, Clerk Date