HomeMy WebLinkAboutMBC 09/08/1998MUNICIPAL BUILDING COMMUTEE
c , Minutes of September 8, 1998
• 35
Members Present `„Richard Feeley, Chairman, Jim Liddick, Ken Gay
`BiflllMloore, David Young and Eleanor McCarter Secretary
Attendees: Bob Vogel, Keyes Associates
David Burson, Wallace Floyd
John Callahan III, J.T. Callahan Inc.
Walter Parker, School Facilities Manager
Bob Gurek, Business Manager
MANSFIELD HIGH SCHOOL
Parking — Committee reviewed proposed parking plan from Kevin McBride, Keyes Assoc. Plan
included minimal impact and meets minimum parking requirement. Sidewalk needs to be
included for proposed parking on East St. side.. Walter Parker identified two areas to relocate
pole vault pit. Decision made with School Dept. to explore feasibility of maximizing parking
near the existing ball field and pole vault pit with Keyes. Secretary to notify Kevin McBride
referencing David Young's drawing notes dated Sept. 7.
Wallace Floyd Update — David Burson reviewed highlights of a meeting held earlier in the day
with Town Manager. Attendees included: Bob Vogel, Dan Freeman, & Kevin McBride of
Keyes Assoc., David Burson & Jim May, Wallace Floyd, Bob Gurek, School Dept., Bill Madan,
Chairman Board of Selectman, John D'Agostino Town Manager and Eleanor McCarter, MBC
Secretary. Mr. Burson reiterated Wallace Floyd's commitment made to the MBC to meet the
Sept. 15 bid deadline. He also noted that an addendum would be necessary.. Issue raised by
Mr.Burson re: payment for areas outside scope of work i.e. parking plan, vestibule design and
phasing plan. Rich Feeley noted that the Town's contract is with Keyes Associates. The MBC
will look to Keyes to identify areas outside Scope of Work and recommend payment when
appropriate.
Bid Doc. Update - Bob Vogel, Keyes Associates currently soliciting bids from printers. 50
copies of the plans will be made available for bidders to pick up at printer. Keyes will prepare
advertisement for central register and local paper.
Addendum - Anything effecting sub bids needs to be included in the I' addendum (within 2 wks
of general bid). Items mentioned include phasing plan, final design, gym (interior bleachers) and
landscape plan.
Memorial Park Fencing & Bleachers — Bob Vogel noted that John D'Agostino agreed to
incorporate his request for additional fencing and bleachers for the park in a separate bid.
Town Mgr. sent letter to Jim Anderson, D.O. E. to verify reimbursement.
Ceilin¢ — Discussion re: logistics to install sprinkling system in high school auditorium. GC to
provide staging. Suggestion made for bid document to read "Selective demolition as required
patch to match re -existing ceiling and restore to original configuration."
QUALTERS MIDDLE SCHOOL
Construction Schedule — John Callahan to check on status with Mike Callahan. Estimated
schedule to be in hand by Sept. 18'". David Young stressed the need to know where construction
activity is happening for coordination with school administration.
Curb Cut — David Young indicated to Bob Vogel, Keyes need for curb cut for emergency access
vehicles at Qualters. Comments also regarding need to build up around manhole.
Abatement — Concern re: roof. Draft spec indicated G.C. is responsible. Bob Vogel to
coordinate with Ammar Dieb, Universal Engineering.
Security Tags — Discussion re: status of tags for MBC committee members and guests on
construction site. Secretary to follow up with Steve MacCaffrie, J.T. Callahan.
JORDAN/JACKSON
Roof Problem — Roof checked by roof specialist Robert Baboian, RB Corrosion Service, Max
Volterra and Richard Feeley. Test samples were taken. Richard Feeley reported that every roof
panel shows rust spots large and small. Discussion to have a final report prepared by Mr.
Volterra. Suggestion made by Jim Liddick to pursue litigation with a construction attorney.
ROBINSON ELEMENTARY SCHOOL
Intercom System —Committee compared school's portion of billing for intercom work by
Communication Systems Inc. to invoice for adding nurse's office. Discussion re: $2460.00
excessive cost to install intercom in one area. Cost for 5 other rooms total about the same.
Walter Parker was asked to follow up with an itemized bill.
Punch List — MBC Chairman invited to meeting 9-14-98 at noon. School Dept., Architect and
Walter Parker and MBC Chairman to discuss outstanding punch list items.
SBAB —Bob Vogel, Keyes Assoc. requested update re: SBAB concerns. Committee made note
of a change in Robinson re: expansion of existing wall creating 2 new kindergarten rooms. Mr.
Vogel to call Jim Anderson directly re: SBAB "notification of significant changes" regarding
current school construction/renovation projects.
CHARTER COMMISSION
David Young represented the MBC at the Charter Commission meeting tonight 7:30-8:OOPM.
Mr. Young presented that Town Manager endorsed proposed MBC wording, however the
commission appears to still be going in another direction by proposing significant changes to
MBC.
CORRESPONDENCE
Ltr. From Superintendent inviting MBC to meet with various departments to discuss Special
Town Meeting. Ken Gay will attend.
Ltr. From Keyes re: Fire Protection during construction from TCI.
Ltr. From Bob Vogel re: commitment to complete MHS Bid doc. By Sept. 15, 1998.
Copy of Construction Mtg. Minutes #7 — Secretary was asked to copy for committee members.
Ltr. To Eastern from J.T. Callahan re: Lighting Fixture response. Rich Feeley to follow up atjob
site meeting on Thursday.
Ltr. To Charter Commission from Town Manager supporting MBC/David Young's revision of
proposed wording re: MBC responsibilities indicated in proposed Town Charter revisions.
FAX reed from J.T. Callahan re: estimate for time & materials for lockers.
INVOICES:
VENDOR
ITEM
VOTE AMOUNT
Albin Pilblad
QMS-Peer review of Struc. Doc.
JL/WM 5-0
$ 1,600.00
Robert H. Lord
Robinson School Furnishings
JL/DY 5-0
$11,252.80
Valley Comm.
Robinson School Furnishings
JL/WM 5-0
$ 700.00
Equip. Environ.
Robinson School Furnishings
JL/DY 5-0
$ 7,325.00
Chris Sullivan
QMS Project Coordinator
JL/DY 5-0
$ 2,300.00
Keyes Assoc.
Serv. Rendered—May 1998
DY/WM 3-2
$14,561.38
opposed Liddick/Gay
Respectfully Submitted,
Eleanor McCarter, Secretary
�ames Liddick, Clerk
�0/3/1�8
Date