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Home My WebLink AboutMBC 09/15/1998"r MUNICIPAL BUILDING COMMITTEE Minutes of September 15, 1998 1�lembers," PFe'seiit: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, Bill Moore, David Young and Eleanor McCarter, Secretary Attendees: Steve MacCaffrie, J.T. Callahan Chris Sullivan, QMS Project Coordinator Dan Freeman, Keyes Associates Bob Gurek, Business Manager Walter Parker, Mansfield Schools Facilities Mgr. John Moretti, Superintendent of Schools John D'Agostino, Town Manager QUALTERS MIDDLE SCHOOL Construction Schedule — Steve MacCaffrie provided a formal schedule to the MBC noting that their would be some changes in dates. Upon review of the documents, the Committee found that the schedule as presented, exceeds the 528 days allowed by contract to complete the project. Suggestion was made to return the schedule to Keyes to review MBC concerns. Fire Alarm Panel — Mr. MacCaffrie noted that to start work in zone 2 the fire alarm panel needs to be relocated to the new entry. Sanitary Product Dispensers — Walter Parker was unable to get units. After further research, Chris Sullivan found 9 units indicated on finish schedule of contract. One dispenser shown in boy's bath will be moved to girl's bath missing a unit. No dispenser is currently listed for faculty bath. Cost to purchase is $330.00. Credit Due —A mathematical error was discovered in Change Order #1. Credit of $1,000.00 will be included on Change Order #2. Pencil requsition from J.T. Callahan due Sept. 22"a Hollow Metal Schedule — Follow up re: status - Comment by Steve MacCaffrie that Keyes Associates has approved the schedule as requested by J.T. Callahan. Can to Gas Line — Existing dead gas line feeding south wing at Qualters found stuffed with rag. Project Coordinator requested to have capped properly. Suggestion made to check with Superintendent and principle to verify curriculum needs re: need for gas in that location. Renderings — Committee asked Keyes Associates to prepare QMS Site Plan and Elevation for school campaign presentations and Town use. Request made for a colored floor plan and colored elevation showing 4 sides. Dan Freeman to contact Secretary upon completion. Town Manager requested renderings be complete a.s.a.p. Field Density Testing — Test results received. Discussion re: Invoice for $130.00 for soil testing by Geisser Engineering on 8-24-98 at Qualters. Invoice to be submit through Keyes Associates. Special Inspections —Dan Freeman noted changes in the 6t' Addition Building Code requires fee for additional services incurred for Program of Structural Tests and Inspections. MOTION to acknowledge Sarkis Zerounian as the Structural Engineer of Record and recommend payment of $5,000 as indicated for services outlined in Program of Structural Tests and Inspections. WM/DY Passes 4-0 Fire Inspections — Discussion with Town Manager re: fees for fire inspections. Fire Dept. has indicated that inspections will be done on overtime. The MBC and Contractor believe monies can be saved if inspections are done on duty. Steve MacCaffrie noted that J.T. Callahan has no objection if an inspection needs to be interrupted for Fire Dept. to respond to call. They could resume inspection afterwards. Mr. MacCaffrie estimated inspections to take 20-24 hours to complete and would be done in phases. John D'Agostino to discuss issue with Fire Chief. Li htin — Discussion re: response from TCI dated 8-25-98 evaluating keeping existing fixtures vs. replacement. Dan Freeman recommended replacement of fixtures referring to TCI response noting the following: replacement of existing fixtures will raise inadequate light level (Net up charge of $660/classroom), existing fixtures and wiring are currently beyond life expectancy, and Town would receive .50c on a dollar return for a credit. MOTION to replace fixtures as recommended in 8-25-98 response from TCL DY/WM Passes 4-0 Ceiling Tile Removal — Discussion re: C.O.P. #22 for removal of double ceiling. Estimated cost $.50 per square foot. It was determined that the town owns ceiling removal not Universal Engineering, as previously thought. MOTION to recommend approval to remove double ceiling at QMS as recommended by Keyes Associates in the amount of $21, 339.00 Data Cable — Contract requires G.C. run conduit only. End user responsible for coordinating data contract for wiring to new location in south wing. Steve MacCaffrie noted that consideration should be made to run cable while ceilings are down. Time delays now could risk computer room being out of commission. MBC to send letter to Superintendent to advise. Ken Gay made recommendation to make provisions to hang all loose wires at the same time. Proposed Change Orders — OMS' C.O.P.#14 ref: Temporary Locker Bases — Committee reviewed submitted time and materials. Work in the amount of $1,128.00, was verified by Project Coordinator. MOTION to approve of C.O.P. #14 in the amount of $1,128.00 for temporary locker bases. DY/WM Passes 4-0 C.O.P.#11 ref: Sprinkler Changes -Information received from Tri-State Fire Protection Co. $773.00 credit offered. Holding for recommendation from Keyes Assoc. C.O.P.#17 ref. Gym Window Steel - Holding for recommendation from Keyes Assoc. Review of C.O.P. #20 ref: Sheet S-8 Item 3 — Increases slope of roof to gym addition. Addresses roof load issue i.e. snow and water. MOTION to approve C.O.P. #20 in the amount of $1,088.00 to address roof load issues. DY/WM Passes 5-0 C.O.P. # 21 ref: BR136/137 - Request to furnish and install ceramic tile in toilets. Proposal rejected by Keyes Associates. C.O.P. #24 —Rock Removal — Committee reviewed breakdown of costs indicated in proposal for removing excess rock at QMS. Unit cost to remove per bid documents $16,922.50 discounted by 30% due to owner trucking of a portion of materials and less removal cost than specified after review on site. Town's final cost $11,846.00. MOTION to approve C.O.P. #24 in the amount of $11,846.00 for removal of excess rock. WM/DY Passes 5-0. Submittals — Dan Freeman to follow up with Ron Ashton re: status of outstanding submittals. Schematic desmon for South Wing — Dan Freeman reed question from Superintendent re: number of Science rooms. Schematic indicates eight rooms. Dan noted that there are currently seven. Discussion re: flexible use of classrooms in South Wing. Construction Schedule — Steve MacCaffrie noted to Committee that some work would be completed out of sequence. Concern raised re: July 10`h start date indicated in contract, not enough time to complete work for Sept. MBC to sent letter to Superintendent to see if work can begin sooner. Committee reviewed schedule later in meeting to find that construction schedule as submitted exceeds the 528 days allow in contract. Estimated completion indicated May 2000. MBC to send letter to J.T. Callahan requesting a revised schedule that meets contract guidelines. Cash Flow — Steve MacCaffrie noted that cash flow summary will be forwarded with the requisition. Security Tag — Follow up re: status of tags for MBC and Town Manger for on site visits. Project Coordinator will obtain necessary information names, address etc. and issue. Builders Risk Insurance - Follow up to previous request by Steve MacCaffrie to be named as additionally insured. Secretary still working with insurance agent to process. Mr. MacCaffrie noted that under the construction section , the Town's policy does not cover lawns & plantings. Form F — Dan Freeman returned portions of the financial information requested by the D.O.E. Waiting for information from Ron Ashton re: Robinson School. Curb Cut at OMS — Follow up to previous concern by David Young. Dan Freeman noted that the curb cut was left high at this point but will be lowered. Aluminum Doors/Storefronts — Follow up from Sept 1s` re: possible errors in the Scope of Work. Issue still pending clarification from Ron Ashton. Fire Alarm Panel — Question raised re: cause of problem determined. No determination has been made as yet whether issue was related to work demo or existing situation. Waiting further information from Walter Parker. MANSFIELD HIGH SCHOOL MHS Parking-- Committee reviewed the updated plan of proposed parking prepared by Kevin McBride, Keyes Associates. Question raised by David Young re: line parking along ball field left out as well as pole vault pit area. Mr. Young to follow up with Keyes Associates. SBAB —Update provided by John Moretti. Mr. Moretti extended invitation to Jim Anderson, S.B.A.B. to do walk through. Asked for any Committee members available to join them. Re: Fencing/Bleachers at Memorial Park — Mr. Moretti noted that S.B.A.B is checking with state auditors. Original proposal for school project does include portions of Memorial Park. School Campaign — Ken Gay attended meeting called by Superintendent. MBC members received a schedule, of the community forums being held, to promote school project before the Oct. 26h Town Meeting. Mr. Moretti invited MBC to attend as many as they wish. The Committee decided that the public forms at the high school were most important and should have a representative from MBC present to field questions. David Young suggested that the Committee review the school project finances together. MHS Bid Addendum — Committee reviewed of Invitation to Bid. Discussion to include revised wording further defining votes needed. MBC to contact Jim May, Wallace Floyd to further define in addendum, date of Town Meeting as Oct. 26a' and Town wide referendum vote to be taken within 45 days. ROBINSON SCHOOL Dishwasher Problem — Walter Parker stated there is no hot water in dishwasher. Mr. Parker discussed use of hot water booster. Communication Systems Inc. — Re: Intercom hook up to nurses office. Request made to Walter Parker for further explanation of discrepancy of related invoices. Invoices — Committee reviewed and recommended the following for payment: Chris Sullivan QMS Project Coordinator $ 2,500.00 JUDY Passes 5-0 W.B. Mason Robinson Furnishings $12,810.45 JL/DY Passes 5-0 h Corporate Express Robinson Furnishings $10,013.40 JL/DY Passes 5-0 Walker Specialties Robinson Wind. Treatmt. $ 5,995.00 WM/DY Passes 5-0 Keyes Assoc. QMS- Serv. Thru 7-25-98 $36,993.72 DY/JL Passes 5-0 Keyes Assoc. QMS- Serv. Thru 8-29-98 $ 7,394.00 WM/JL Passes 5-0 Keyes Assoc. NMS- Serv. Thru 7-25-96 $ 5,968.00 WM/DY Passes 5-0 Geisser Engineerin¢ — Field test work performed at QMS for $130.00. Payment to be billed by Keyes Assoc. ROBERT E. WALSH WATER TREATMENT FACILITY Update — Ken Gay noted everything is going well. Question raised by Mr. Gay as to whether the water stop is being placed properly. Issue to be followed up with DPW. Respectfully Submitted, Eleanor McCarter, Secretary 4�? A/3/�p James Liddick, Clerk Date