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Home My WebLink AboutMBC 09/29/1998"7 1 Municipal Building Committee o r ^' 1 : ;, ��;� G. � � Minutes Sept. 29, 1998 i 1's MemberV Present'' Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay Bill Moore, David Young, and Eleanor McCarter, Secretary Attendees: Joseph Giurleo & Domenic Veccione, Eastern Contractors Dan Freeman, Keyes Associates Chris Sullivan, QMS Project Coordinator - Bill Maher, QMS Principal QUALTERS MIDDLE SCHOOL Electrical Disputes - Permit fee - Mr. Giurleo, electrical contractor argued that he should not be required to pay permit fees due to reference of waiving fees in addendum 5. The Committee pointed out that addendum 5 had not been issued at the time sub bids were filed. Dan Freeman noted to Mr. Giurleo that, based on the information available at the time of his bid, Eastern should have carried all permit fees in their bid. Mr. Giurleo also claims the wording in Addendum 3 was not clear and that is why he carried no fees. Chris Sullivan reported that the contractor was removed from the job site by the electrical inspector last week for nonpayment. Fees have since been paid. Submittals - Response from TCI indicates that everything that goes into the building must be submitted. Only light fixtures have been received to date. Project Coordinator reported that no submittals have been received to date from Eastern Contractors. Eastern has been told repeatedly that submittals are required. Committee conveyed to Mr. Giurleo the critical need for documentation to be provided in a timely fashion. Record Drawings - Mr. Giurleo was reminded that as a condition of payment, Eastern must provide record drawings to J.T. Callahan. Status - not yet received. Payment for Work -Eastern - Suggestion to recommend approval payment for time and materials verified by project coordinator @ $1,500.00 and 75% of work completed for installation services. Hold on payment of materials. Eastern agreed to provide all submittals by Friday. Requisition #0003 returned to J.T. Callahan to make proper adjustment to reflect electrical contractor vote. Revised requisition to be resubmitted. MOTION to authorize Rich Feeley, Chairman to sign requisition on behalf of the MBC upon receipt. DY/WM Passes 5-0 QMS Principal - Bill Maher introduced himself to committee members. Mr. Maher reported that he was very pleased with the the General Contractor and the Project Coordinator in their coordination of construction activity at Qualters. Data Cable — Discussion with Mr. Maher re: School Dept. coordinating data wiring needs. Mr. Maher noted their scheduling program is tied into Southeastern Regional. After he finds out who is handling the specifics from the Superintendent, he will follow up issue and work with the necessary individuals to help out where he can. Cost of work will be charged to project budget. Delay Claim Notice — Discussion re: letter from Mike Callahan received indicating $20,000 delay claim due to masonry work to be performed in winter conditions. Dan Freeman to send letter to J.T. Callahan. Claim is unsubstantiated since existing schedule indicates masonry to be completed in January which predicates winter conditions already. Substitute Pipe — Discussion re: McLaughlin Mechanical Services Inc., request to substitute victaulic pipe for welded system. Ken Gay expressed concern with using victaulic for hot water system. Over the years victaulic tends to leak. There is no price difference in type of pipe. Committee decided to stay with welded pipe as indicated. Dan Freeman to notify T.C.I. Washer/Dryer — Washer and Dryer moved in demo of Home Ec. room, not in contract to remount and/or reinstall. Discussion re: equipment needs to be reinstalled due to school program. Dan Freeman to verify necessary details to reinstall. Jim Liddick noted to make sure dryer is vented properly. Asbestos Abatement — Project Coordinator expressed concern re: temporary protection and weather seal of windows. Materials used by sub contractor may not be securing the school properly. Dan Freeman, to direct Ammar Dieb, Universal Engineering to contact Suburban. Middlesex. Slight damage to new entry ramp caused by SMI was also noted. MHS Abatement — Suggestion made by Dan Freeman to carry an allowance and have the General Contractor bid. Rich Feeley to contact Ammar Dieb, Universal to discuss. Original plan included abatement in both QMS & MHS. Wallace Floyd would need to be notified to put out addendum 7 days prior to sub bid opening. Committee also discussed need to have hygienist retained and paid directly from the Town. Review/ADDroval of Proposed Chanee Orders - C.O.P. #8 Valve failure $831.00 C.O.P. #9 High School Roof Leader $205.00 C.O.P. #12 CB 9 Piping Change $139.00 C.O.P. 413 Tap at Gym $587.00 MOTION to approve C.O. Proposals 8,9,12, & 13 as described. Total amount $1,762.00. DY/JL Passes 5-0 Contingency Status — Jim Liddick questioned percent being held for budgeted contingency. Discussion determined percentage ok based on everything on target so far. C.O.P. #10 — Fire alarm David Young ask Dan Freeman to check status of credit Review/Approval of Change Order #2 — Dan Freeman submitted C.O. #2 for review. Includes C.O.P #'s: 5- 8- 9-12-13-14-20-22-24- & 25 for total of $36,730.00. MOTION to approve Change Order Proposal #2 in the amount of $36,730.00 as recommended by Keyes. JL/WM Passes 5-0 New Ent ry — Ms. Sullivan noted that the new front entrance at Qualters will be opened soon for school use. Currently, waiting for doors. Ms. Sullivan also noted clips and metal hardware from ramp walls have been boxed in to ensure safety. Water Main — Report of water main break last Friday. Pipe was not indicated properly on drawings, but was field located. J.T. Callahan admitted being in a hurry and that no change order will be coming. Illuminating Sign - Dan Freeman reported that the condition of the current sign at QMS is poor. Suggestion to eliminate work to relocate and request credit from J.T. Callahan. New sign could be included in addendum of MHS bid. Committee members agreed. Mr. Freeman to speak with J.T. Callahan at Thursday job site meeting. Brick— Project Coordinator provided update of square footage completed in various areas. Ceramic Tile Issue - Discussion re: indication on finish schedule for ceramic tile in bathrooms. Re: new walls in existing baths, Committee determined that the General Contractor is responsible to place ceramic tile as indicated on finish schedule at no additional cost. Keyes to direct J.T. Callahan. Re: partial wall removal and reconstruction Dan Freeman will request a credit for CT. C.O.P. will be submitted re: use of glazed block wainscot to match. Adjacent walls and patch existing floor with accent strip at no additional cost to owner. Review/Approval of Invoices — IKON — Status: Hold for clarification. Rich Feeley noted MBC does not cover service contracts on equipment. Chris Sullivan — QMS Project Coordinator — Payment for weeks ending 9/24 & 10/1/98. MOTION to approve payment to Chris Sullivan, QMS Project Coordinator in the amount of $2,300. DY/WM Passes 5-0 MHS Parking Plan — 7 copies have been made. David Young noted that copies should be provided to the Building Inspector, Town Manager, Superintendent, and Planning Dept. Fall Town Meetine — Members discussed the MBC's role in School presentation. Jim Liddick showed budgets spreadsheets updated for school projects. Committee moved to discuss budget evaluations at next week's meeting. MHS Clerk — Issue raised by David Young re: timing to advertise for a Clerk of the Works for high school. Members discussed the requirements of the position. Rich Feeley will get input from Chris Sullivan this week. Review of Correspondence: Ltr to MBC from J.T. Callahan re: Construction Schedule Ltr. to Keyes from J.T. Callahan re: Ceramic issues. Work being performed under protest Ltr to Keyes from J.T. Callahan re: Kitchen Finishes clarification of material Ltr. to Keyes from J.T. Callahan re: Location for surplus lockers — clarification Ltr. to Keyes from J.T. Callahan re: Time Schedule for masonry work in gym/auditorium Ltr to Keyes from J.T. Callahan re: Masonry Repairs Flashings Ltr to Keyes from J.T. Callahan re: Evacuation Plan Ltr. to Keyes from J.T. Callahan re: Home Ec. Lift Installation — Request for weight info. Ltr. to MBC from J. Moretti with response firom SBAB re: notification of significant changes in scope of building project Ltr. to Keyes from J.T. Callahan re: Washer/Dryer — Provisions to replace and reinstall not in contract Ltr to MBC from J. D'Agostino re: Memorial Park renovations/MHS Bid package Memo from MBC to J. Moretti re: Data cable issue & notice of interruption of service at QMS Ltr. to Keyes/J. T. Callahan from Chris Sullivan re changes to application for payment #3. MBC Calendar — Oct. 1,` Joint Meeting with CIP — Bill Moore to attend Oct. 5°i Community Forum at High School 7PM - Rich Feeley to attend Oct. 6th MBC Meeting — Budget Evaluation — No guests scheduled Oct. 811i Community Forum at High School 7PM - Dave Young to attend Oct. 9 Sub Bid Opening — Moved from Oct. 7`" due to issuance of Addendum #3. Oct. 13°i MBC Meeting— Keyes/Project Coordinator Oct. 14th Community Forum at High School 7PM — Jim Liddick to attend Respectfully Submitted, Eleanor McCarter, Secretary lie lulGy G 1611 -3/f fames Liddick, Clerk Date