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Home My WebLink AboutMBC 10/06/1998PPpplu I r TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE` MINUTES OF OCTOBER 6,1998 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay _ William Moore, David Young and Eleanor McCarter, Secretary Meeting Opened 7:00PM CORRESPONDENCE • FAX to MBC from Wallace Floyd re: Plan List- Jim May provided a list (as of October 5, 1998) of Sub Bidders who have take out plans for the High School project. FAX to MBC from Wallace Floyd re: Questions on ball field and bleachers • Deposits for Plans (QMS) - Checks received from AirGraphics (from those not returning plans) are now property of the Town of Mansfield. All checks were brought to the Treasurer's office for deposit. Checks received for shipping plans ($30.00 ea.) will be applied to Miscellaneous Income. Keyes will bill Town for the same amount. • FAX from Chris Sullivan requesting Keyes to provide sketch & RFP to re -install washer/dryer at QMS and issue to J.T. Callahan for pricing. Direction to make provisions for reinstallation was given by the MBC at Sept. 29a' meeting. F • FAX from J.T. Callahan re: Proposed C.O.P #33 ref temp doors in the amount of $2,806.00 for front entry at Qualters • Ltr from Chris Sullivan re: Explanation of water main break at MHS • Ltr from Dept. of Education re: Updates on School Building Assistance Program. Request for Project # form needs to be completed for MHS and returned to initiate grant payment schedule. • Ltr from JTC — re: Problem with specification for handicap lift to add cost to project. Space constraints for installation of specified Handicap lift. Request for change order for Gareventa in the amount of $7,864.00 for 2 inclined platform wheelchair lifts. • Copy of FAX to Keyes from JTC re: Waiting for accent brick approval -urgent response requested. • Copy of ltr. to Keyes from JTC — re: damage to entrance ramp. Keyes to send letter to Suburban with cc: Ammar Dieb, Universal. There may be back charge for damage caused by Suburban. • Copy of ltr. to John Spath from Keyes re: Waiting for response on joist fabrication. • Ltr to JTC from Eastern Contractors re: September Requisition. • Ltr to Keyes from JTC re: Sign change request. Discussion opened by Dan Freeman regarding moving sign. Mr. Freeman commented that the school sign is not in good condition. The Committee may want to consider new sign. • Ltr from JTC to Keyes— C.O. proposal for changes for finishes to patch to match. The MBC requested clarification regarding the number of baths in question 2 vs 26. • Ltr from Keyes to TCI — Directive from Keyes re: use of ceramic tile in related bath and request for quote for use of glazed block. I f- • Ltr from JTC - Re: tile patch to match. Request for final determination. • Copy of Ltr to Town Manager from Ken Hassler - Mr. Hassler was appointed Project Manager of the SCADA System for the Walsh Well;project. Article prepared for Town Meeting for $117,000 to cover equipment andengineering of SCADA Project. • Ltr from Michael Callahan re: Proposed delay claim of $20,000 for the QMS Project. • Ltr to Bill Maher from Chris Sullivan re: Moving HELP panel/keypad at QMS. . Ltr--to-MBC from Dick Battles, TC1 re: Request to=substitute-Victaulic pipe for the hot water system at QMS. Based on past experience of a committee member having leakage problems, motion was made by Jim Liddick to stay with welded system. ROBINSON ELEMENTARY SCHOOL— -- Wonderworks/Norway Maples - The 3`d bid was received from Walter Parker for purchase and installation of trees at the Wonderworks play area at the Robinson School. MOTION to accept McGuire Landscape as low bidder for the purchase and installation of 7 Norway Maples in the amount of $1,856.28 DY/JL Passes 5-0 MBC to send notification letter to Walter Parker to move forward with coordinating purchase and installation of trees. Trees are to be planted in locations as indicated on sketch provided by David Young. MANSFIELD HIGH SCHOOL Fencing/Bleachers at Memorial Park - Received copy of letter to John D'Agostino from J. Moretti re: Renovation to Memorial Park. SBAB will not support reimbursement. Mr. Moretti will recommend Town Manager not to move forward with warrant article for Town Meeting. Asbestos Allowance - Richard Feeley read letter sent on behalf of MBC -re: feasibility of having a $300,000 allowance for asbestos abatement at MHS. Coordination and payment of the work to be handled by GC. MBC prefers the hygienist be retained and paid by the Town. Insurance - Suggestion made to make sure our agent has a copy of the insurance section of contract. The Town should have builders risk insurance specific for the high school. Bus Loon - Discussion re: GC to carry allowance. Letter to be sent to Jim May to include tack coat and top coat parking space line stripping next addendum. Invoices - Committee reviewed and approved the following: MOTION to approve to The Sun Chronicle - Advertisement: MHS Invitation to bid in the amount of $470.64 DY/JL Passes 5-0 MOTION to recommend payment to M.D. Stedson Co. in the amount of $8233.44 for the purchase of Cleaning Equipment for Robinson School. M.D. Stedson Co. is part of O.S.O. bid package. JUDY Passes 5-0 MOTION to recommend payment to RISO Products of Boston in the amount of $5,650:00 for purchase of one riso graph and stand for Robinson School. RISO is part of O.S.O. bid package. DY/WM Passes 5-0 Review of Meeting Minutes Minutes of May 5, 1998 MOTION to approve as amended DY/JL Passes 5-0 Minutes -of Aug. 25, 1998 MOTION to approve as amended JL/WM Passes 5-0 Minutes of Sept. 1, 1998 MOTION to approve as amended DL/WM Passes 5-0 Minutes of Sept. 8, 1998 MOTION to approve as amended WM/DL Passes 5-0 Minutes of Sept. 15, 1998 MOTION to approve as amended DY/WM Passes 5-0 Minutes of Sept. 22, 1998 MOTION to approve as amended WM/JL Passes 4-0-1 Minutes of Sept. 29, 1998 MOTION to approve DY/WM Passes 5-0 Budget Evaluation • CIP Meeting Update — Bill Moore gave update from CIP meeting held on Oct. 1�`. • School Projects — Jim Liddick reviewed updated spreadsheet figures for school projects. Mr. Liddick noted that Construction Administration — re: NMS is indicated in design fee. Discussion to consolidate into more general categories such as architect, testing, project coordination, furnishings & contingency. Projection was made for high school bids to come in $8.6 to $9.0 million. Age of Roofs — Committee members questioned age of the roofs are at QMS & MHS. MOTION to send letter to Bob Gurek requesting immediate response requested re: document the age of roofs in place at QMS and MHS. DY/WM Passes 5-0 Compost facility— Based on last conversation with Lee Azinhiera — Scheduled bid estimated for Spring 1999. Secretary to copy all related correspondence, for MBC point person, Bill Moore Police Station — Discussion re: problems reported with HVAC not covered under warranty because units were not maintained. Richard Feeley noted that CAM was to replace all filters and should be responsible for any replacement/repair necessary. Respectfully Submitted, Eleanor McCarter, Secretary James Liddick, Clerk 1111719-9 Date