HomeMy WebLinkAboutMBC 10/27/1998,- - TOWN OF MANSFIELD
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MUNJq,T.A`L� Df ft,DING COMMITTEE
Minutes of October 27, 1998
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Members Present:Richard Fe''ele Chairman Jim Liddick, Clerk, Ken Gay
Bill Moore and Eleanor McCarter, Secretary
David Young — Excused
Attendees: Michael Callahan, J.T. Callahan
Chris Sullivan, QMS Project Coordinator
Dan Freeman, Keyes Associates
John D'Agostino, Town Manager
Dawn Florence, School Kitchen Services
Walter Parker, Buildings & Grounds
Jack Browne, RLM Flooring
Bob Gurek, Business Manager
Meeting Commenced at 7:00 P.M.
QUALTERS MIDDLE SCHOOL
Proposed Delay Claim — Michael Callahan, J.T. Callahan expressed his position regarding his
proposed $20,000 delay claim. Mr. Callahan claimed that a delay caused by the Town, in
starting the QMS project, is now causing masonry work to be pushed into winter conditions.
Discussion opened by MBC re: various issues:
• Notice to Proceed was given July 7, 1998 - Mr. Callahan agreed with Rich Feeley that site
work was started at this time.
• Building Permit issued July 28, 1998 — Rich Feeley noted that the Building Inspector is
allowed up to 30 days by law, to award a permit. J.T. Callahan should have factored this
time into their schedule. J.T. Callahan's permit was issued within the 30 -day period, which
provided J.T. Callahan an opportunity to start work earlier than expected.
• Approved Schedule — The final construction schedule approved by Keyes, was submitted by
J.T. Callahan, on Sept. 29, 1998 to the MBC. Schedule is indicated in file as 3`d revision.
• Re: Work in Zone 1 and Zone 2, Mr. Callahan was asked why work was not started earlier —
No specific answer given. Committee members noted discrepancy in start dates- Zone I & 2.
• Chris Sullivan, QMS Project Coordinator, noted General Conditions of contract indicate J.T.
Callahan owns winter conditions during November through March 1999.
• Rich Feeley ask Michael Callahan how he arrived at $20,000 for claim. Mr. Callahan stated
the $20,000 calculation was a "Pie in the sky number".
The Town Manager, MBC, Architect and Project Coordinator all agreed that based on the
approved schedule and discussion, J.T. Callahan has no basis for claim. Michael Callahan
disagreed and plans to continue pursuing the issue. Chris Sullivan, QMS Project Coordinator
will continue to track dates/schedule for the Town.
School Construction Updates- The Town Manager clarified miscellaneous issues regarding the
QMS project with Project Coordinator. John D'Agostino asked that the chairman, or
representative from the MBC, start attending one Board of Selectman meeting per month to
provide updates re: school construction activity. Dates to be coordinated with Tracy Pereira.
Sewer Hook Up: J.T. Callahan worked on Saturday to hook up the addition at QMS to Town
sewer. Chris Sullivan was unaware work was being performed. Permit to install apparently not
pulled at the time. Engineering Dept. was supposed to be notified of work. Concern raised that
the completed work was not inspected. Chris Sullivan to follow up with Town Engineer.
Metal Grills — Suburban Middlesex Inc. (SMI) owns removal of 65 metal grills, due to asbestos
caulking, on outside of exhaust cabinet unit ventilators. Project Coordinator indicated that
Mechanical does not own replacement of grills in their contract. After discussing possible
options, the Committee asked Project Coordinator to get response from TCI. Chris Sullivan to
follow up with Ron Ashton.
Pipin reeching — Chris Sullivan spoke with Ammar Dieb, Universal Engineering. SMI will
re -insulate piping and breeching. SMI will be securing all areas not under protest.
Generator — Chris Sullivan commented that Generator at QMS is not being replaced at this time.
Connie Lajoie, Plumbing Inspector indicated, at time of substantial completion a carbon
monoxide testing will be done. Walter Parker noted that the unit is working O.K. at this time.
Water Heater — Chris Sullivan noted that the heater is currently being stored in the shop room.
Ms Sullivan has coordinated efforts re: installation with Johnson Control. MBC will not be
charged. Walter Parker was given notice to clear out the room.
Existing Water Service - Re: 60' section of water pipe existing from new front ramp to new
addition to cafeteria. Water Dept. has indicated there is not enough cover. (pipe currently at 2'
deep should be 5' deep). Water Dept. is suggesting that the MBC pay Contractor to reinstall.
Ms. Sullivan noted that the pipe was there prior to construction with the same cover. Having J.T.
Callahan do work would be an added cost. MBC will forward information to Town Manager for
response.
Requisition#4 /J.T. Callahan — MBC reviewed Payment Requisition as submitted for approval.
Dan Freeman noted last minute changes to pencil requisitions are becoming a nuisance. MBC
agreed that documentation should be reviewed prior to the final submission. Richard Feeley
noted to the Project Coordinator that if proper documentation were not in order, then payment to
the contractor should be delayed.
MOTION to recommend approval of J. T. Callahan Payment Requisition #4 as
recommended by Keyes in the amount of $480,535.79 JL/WM Passes 4-0
Change Order Proposals —Dan Freeman distributed and reviewed updated list of C.O.P.'s. Rich
Feeley questioned procedure to back charge SMI for $297.00. Dan Freeman noted that it would
go through Universal Engineering. Mr. Freeman suggested MBC wait to pursue back charge
until the work is complete.
Change Order #3 - The following Change Order Proposal items were reviewed and
recommended for approval by Keyes to be included in Change Order #3:
Description
C.O.P.
#7
Change in ramp site lighting per SK -El -
-C.O.P.
910
Fire alarm temporary relocation
C.O.P.
#15
Changes in FA systems wiring devises per WD
C.O.P.
#16
Gate valve replacement
C.O.P.
#17R
Gym window steel
C.O.P.
#23
Gas line cap
C.O.P.
#26
New valve & relocation of steam line-T&M
C.O.P.
#28
Additional demolition at new main entrance-T&M
C.O.P.
#32
Test Pits for new High School parking areas-T&M
C.O.P.
#33
Temporary entry doors & hardware-T&M
C.O.P.
#42
Removal of C.T. floor & new main entry-T&M
C.O.P.
#43
Plywood @ main entry window opening protection
SMI responsible-T&M
C.O.P.
#44
Relocate gas meter as per gas code-T&M
C.O.P.
#48
Unforeseen pipe repair @ cafeteria-T&M
C.O.P.
#49
Gate valve replacement (Zones 5&6)-T&M
Total Change Order
Amount
$ 4,091.00
$ 9,601.00
$ 0.00
$ 370.00
$ 2,251.00
$ 134.00
$ 1,318.00
$ 117.00
$ 2,357.00
$ 2,806.00
$ 1,990.00
$ 297.00
$ 314.00
$ 1,223.00
$ 1,187.00
$28,056.00
MOTION to recommend approval of Change Order #3 in amount of $28,056.00 as
recommended by Keyes Associates. WM/JL Passes 4-0
Force Main — Chris Sullivan noted that the contract calls for 80 ` piece of pipe to be replaced.
Sections of pipe were cut and moved. Currently being held with belly band. TCI approved.
Construction Fencing — Committee discussed concerns re: securing obvious work areas with
fencing. Jim Liddick noted that the previous driveway between QMS and NMS is open to cars
from the rear parking lot. Chris Sullivan to follow up with J.T. Callahan.
OMS — Fire Panel — Walter Parker noted that the cause of failure is still unknown at this time.
Invoice #7673 ($485.01) and Invoice #6714 ($810.07) were submitted by Mr. Parker from Home
Electronic Life Protection Inc. (HELP) for replacement and of Fire Panel at QMS.
MOTION to recommend approval to H.E. L.P. in the amount of $1295.08 for repair to the
Fire Alarm Panel at QMS. Amended pending resubmission with invoice on H.E.L.P.
letterhead. JL/KG Passes 4-0
u
Data/Tel Cabling — Walter Parker opened discussion re: status of Data/Tel Cabling. Richard
Feeley referred to his Oct. 14th memo to John Moretti regarding coordination of work. The
School Dept. was asked to identify someone as point person to coordinate Date/Tel Cabling
needs. MBC asked to be notified of the vendor chosen. The Committee noted that 3 bids would
be needed. The cost of Data/Tel cabling will be paid out of the school construction account.
Ceramic Floor Tile Jack Browne, RLM Flooring_
Discussion re: discrepancy on finish schedule — RLM carried figure for patch to match existing.
Bathrooms indicated 36 & 37. Jim Liddick suggestedtocompromise, rather than hold MBC's
position that the Town owns all new wall and RLM's position stating they own just patch to
match. Mr. Browne did not agree to compromise. Dan Freeman sent letter to J.T. Callahan
requesting pricing proposal. Including paint, RLM costs (indicated approx. $5300.00) Issue on
hold pending response from J.T. Callahan. Committee will review at that time.
REVIEW OF INVOICES:
Keyes Invoices: The AMC reviewed the following: Richard Feeley suggested that all Keyes
invoices be held for full committee vote next week.
C9410.0035 Services rendered at MHS through August 29, 1998 in the amount of $9,471.66
The Committee questioned $8925.00 included as previously paid. A call made to
Keyes confirmed that the two amounts were unrelated. Status: —No action taken.
C9410.0036 Services rendered at MHS through Sept. 26, 199 in the amount of $11,115.93
Status: — No action taken.
C9410.04.02 Additional environmental & engineering services for site plan review at MHS
May 31, 1998 through August 29, 1998 in the amount of $3,142.50.
-It was noted that dates on invoice do not match time frame that work was
completed re: developing final parking plan. Status: — No action taken.
C9410.04.03 Additional environmental & enfineering services for site plan review at NMS
May 31, 1998 through Aug. 30 ' through Sept.26, 1998 in the amount of
$15,687.50 Status: — No action taken.
C9410.01-36 Services rendered at QMS through Sept. 26, 1998 in the amount of $9,766.73.
Status: — No action taken.
C9410.05-01 Services rendered in connection with presentation drawings for QMS in the
amount of $2,105.00. Status: — No action taken.
C9410.02-33 Services rendered at Robinson Elementary School through July 25, 1998 in the
amount of $4,307.90. Status: - Committee decided to hold payment until
outstanding issues are resolved at Robinson.
Project Coordinator Invoice — Committee reviewed and approved as follows:
MOTION -to recommend payment to Chris Sullivan; QMS Project Coordinator in the
amount of $2,300.00 for weeks ending Oct. 24 & Oct. 319 1998. WM/KG Passes 4-0.
JORDAN/JACKSON ELEMENTARY
Roof Problem — Town Manager discussed recommendation made by Max Volterra for further
testing. Committee members expressed frustration re: spending money with no results. Richard
Feeley questioned the condition of the roof prior to installation. No one knows at this time.
Town Manager directed MBC to move forward with metal testing as outlined by Robert
Baboian, RB_ Corrosion Services. Results will be needed to support claim in court. Jim Liddick
noted approximately $11 OK is left in the account.
ROBINSON ELEMENTARY SCHOOL
Misc. Issues - Walter Parker described problems with windows and curtain wall at Robinson.
Boiler — Walter Parker reported problems established with boiler at Robinson — Zarrella
Plumbing — Re: Manual shut off, Mr. Parker was told there should be 2 switches (currently has
only one). Mr. Parker is looking for operations manual. This unit has not yet been inspected.
OutstandingIssues - Rich Feeley to follow up with Walter Parker this Thursday @ 2pm re:
outstanding Robinson School issues. A recommendation was made to send a letter to J.T.
Callahan re: Unfinished work items jeopardizing operation of school. Richard Feeley noted that
Mr. Moretti would like to attend Final walk through.
Acoustical panels —Walter Parker requests information re: $600.00 credit for acoustical panels
Bill Moore referenced a credit that was voted on 8-4-98 (C.O. #126) to J.T. Callahan in the
amount of $400.00 for acoustical panels. Walter Parker to make other arrangements.
Additional Well Monitorine — The DEP is requesting the additional monitoring of 4 wells at the
Robinson Elementary School. MBC questioned who would be responsible for the approximately
$4,000 payment. Question was raised whether cost for monitoring wells should come out of
school project. Recommendation to refer this decision to Town Manager.
School Kitchen Equipment - Dawn Florence, Kitchen Services Director commented on some of
the outstanding kitchen concerns at Robinson School and QMS:
• Existing 2 burner candy burner stove to be moved from Robinson to Qualters.
J.T. Callahan owns installation of stove.
• 6 burner range to be moved from Robinson to Qualters.
• Republic ice cream freezer that was purchased is not being used. .
• Supply Manuals missing.
• Top coat on floor still not complete.
• Bathroom — Punch list from 1997 not covered in contract. Walter Parker will take care of
door lock and window curtain.
• Moisture problem on wall - Dan Freeman to check drawings. Improper installation of cooler
could be causing condensation.
R
Dan Freeman suggested Ms. Florence meet with a representative from Crabtree McGrath.
Mr. Freeman will set up meeting with Dawn Florence, Chris Sullivan, Crabtree & Keyes to
discuss issues. Ms. Florence will put together final letterwith punch list to submit to MBC, after
the meeting with Crabtree McGrath.
CORRESPONDENCE
(Received October 22 -27, 1998)
Package forwarded by DPW including:
• Copy of Memo to MikeDPW - Meeting Notes October 22nd MBC
• Copy oft Winston Builders Invoices for Walsh WellProject($79,612.85 and $129,247.50)
• Ltr. to Winston Builders from Tata & Howard -re: Rejection of C.O. request -Perimeter
Insulation
• Copy of Construction Schedule - Robert E. Walsh Well
• Ltr. to Winston Builders from Tata & Howard re: Perimeter Insulation and PVC Piping
• FAZ to MBC from O.S.O. — re: Furnishings and Equipment Update -Robinson School
• Memo to Alan Corvi,Keyes from Richard Lewis, Conservation re: Drainage Outfall, QMS
• Ltr. to Keyes from J.T. Callahan re: Drainage Outfall, QMS
• Ltr. to Keyes from J.T. Callahan re: Tile Patch to Match
• Ltr to John Spath, J.T. Callahan from Keyes re: quote for C.O.P. for new/existing bathrooms
• FAX to Keyes from J.T. Callahan re: C.O.P. #51 ref. Epoxy Paint Bath Wall
• FAX to Keyes from J.T. Callahan re: C.O.P. #52 ref. New Finishes
• FAX to Keyes from J.T. Callahan re: Steel Delay
• FAX to MBC from J.T. Callahan re: QMS - Asbestos noted in roof drains, request for review
and abatement of all drains to be reworked.
• Ltr. to John Spath, J.T. Callahan from Keyes re: QMS KA file No C9410.01 request for
change order proposal-30sf concrete pad damaged by Suburban Middlesex Insulation.
• Ltr to Montle Plumbing from J.T. Callahan re: directive to proceed with installation of clean
out at QMS on T&M basis.
• FAX to Keyes from J.T. Callahan re: Larkin Iron & Fence RFI ref. SKS-2 vertical CMU
reinforcement.
• FAX to Keyes from J.T. Callahan re: C.O.P. #GC34 ref. SK15 New Wall/Demo
• Copy of MBC Year to Date Budget FYI 999 as of Sept. 30, 1998.
• Letter to Ammar Dieb, Universal Engin. From Chris Sullivan re: confirming areas to be
abated 10-27-98.
Respectfully Submitted,
Eleanor A. McCarter
4k 4 /)AR
mes Liddick, Clerk Date