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Minutes of November!3l 1998'
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
Bill Moore, David Young, and Eleanor McCarter Secretary
Attendees: Bert Masson, Director Network Services, School Dept.
Bob Gurek, Business Manager
Walter Parker, Facilities & Grounds Mgr.
Meeting commenced at 7:00 PM
QUALTERS MIDDLE SCHOOL
Data/Tel Cabling — David Young noted to Mr. Masson that cabling was left out of QMS contract
to give School Dept. more flexibility in choosing a vendor compatible with other schools. Mr.
Masson discussed the following issues with the MBC on behalf of the School Department:
Head End Room - Mr. Masson expressed concern re: the planned relocation of the computer
head end room. Mr. Masson noted that the head room houses the central computer network.
Moving this room would require the whole school to be rewired. The MBC discussed
possible alternatives. Mr. Masson also pointed out several hubs located in janitorial closets.
Data Cabling/Time Warner — Mr. Masson wants to ensure that the cable line is run to central
head end room rather than the location indicated on the current plan.
Dedicated Phone Lines — Lines currently going to old office needs to be relocated to new
principle's office.
School Department has planned to meet with Dykeman Electric and Boston Telephone & Cable.
Based on discussion with the Committee, the School Dept. agreed that a scope of work should be
determined before speaking with vendors. Re: Scheduling, David Young noted to Mr. Masson,
that vendors should be informed, to coordinate running lines while ceilings are exposed. Rich
Feeley commented that all cabling must be hung according to code.
Bert Masson will work with Walter Parker to identify all hubs on plans for Thursday Job Site
meeting, 9 AM. Keyes will need to review issues and put together a revised plan. Due to the
importance of issues being discussed, Rich Feeley strongly suggested Bill Maher attend.
Security System — Jim Liddick questioned indication on plans "security system by owner"
Walter Parker commented that system currently is located outside new front entrance.
Gypsum Panels - Walter Parker raised concern re: J.T. Callahan using improper length screws.
Screws came through gypsum panels all over ceiling. MBC to question J.T. Callahan re: damage
to existing ceiling.
Hot Mop Asphalt —Walter Parker expressed concerns re: the roof above existing principal's
office wet mop asphalt by Fires, one Tech Mr. Parker commented that numerous students were
sent home ill due to the strong odor within the school.' Committee was disturbed that the odor
was apparently an issue at School on Friday (10-27-98) and that the same work continued on
Monday without any regard to the effects bf school operation. Rich Feeley. will address the issue
with J. T. Callahan at Thursday job site meeting.
Secure Fencine — Walter Parker discussed possibility of area behind QMS to be identified for
bonfire. Mr. Parker noted thatthe,area behind-QMS provides easy access to construction site.
Jim Liddick reiterated that ahe site is unsafe as is. J.T. Callahan is responsible for properly
securing the entire perimeter of construction activity.
Job Site Meeting — The Committee reviewed various concerns to be addressed with J.T: -
Callahan:
• Wet mop tar roof— Work must be completed without effecting the operation of school
programming.
• Construction Fencing — Securing all access to construction site i.e. rear of building - QMS
• Hay bales — Should be placed around all drain pipes and catch basins by the contractor.
• Open Pipe Trenching — Make sure that the contractor does not just place soil around pipe.
There must be compaction to support floor. David Young suggested doing a compaction test.
• Ramp Joint — Confirm that new doors will cover jagged area at entry.
• Check incorrect pitch of ramp reported by Ken Gay at new entry.
• Gypsum panels — investigate damage
Drain Swale - Rich Feeley noted that a Conservation Meeting is scheduled for Nov. 9a' re: drain
swale issues at QMS. Dan Freeman will be attending. Discussions with Dick Lewis indicate
that there should be no problem with approval.
Ceramic Tile — FAX received from Chris Sullivan requesting MBC to give directive to proceed.
Several issues remain unclear re: the final cost of work. MBC to request that Keyes provide an
itemization of the specific work scheduled in each bath and all related work. The Committee
agreed to direct Ms. Sullivan to move forward with start of 2 bathrooms No. 136 & 137 at this
time.
Existing Water Main — Due to grading, there is a 4" main that does not have enough cover.
Committee agreed something needs to be done to gain sufficient cover. Suggestion was made by
Ken Gay to bring line out to road at curb cut. Issue unresolved.
ROBINSION ELEMENTARY
Data/Tel Cablinn - Bob Gurek would like to explore feasibility of Data/Tel cabling at Robinson,
if funds are available before close out.. Mr. Feeley reported that several issues need still to be
addressed by J.T. Callahan. Committee suggested that Mr. Gurek obtain quote for work at
Robinson while addressing the same issue at QMS & MHS.
Walk Through — Walter Parker walked through the Robinson School on 10-29-98 with the
Principal and Rich Feeley. Mr. Feeley discussed uncompleted work with the MBC. Mr. Feeley
noted that the condition of the epoxy floor is extremely poor. The floor looks dirty even after
cleaning. David Young noted that the top finish was not completed. Committee is rethinking the
use of epoxy floor in other school projects.
Missing Tile — Rich Feeley commented on obvious tile work needed outside of the main office
area. Mr. Feeley advised Walter Parker to contact a vendor directly to tile wall outside office.
Walk In Freezer — Re: ongoing problems with freezer, Walter Parker contacted H.I.M. to service
freezer. Several problems were noted and repairs were made. (Condensation problem still
remains.) Walter Parker noted the original wiring was by Dykeman Electrical.
MOTION to copy and forward the invoice from H.I.M. to J.T. Callahan for payment, in
the amount of $610.00 for repair service to walk-in freezer at Robinson. KG/JL Passes 5-0
Hardware & Labor for door locks — Walter Parker submitted invoice for hardware and labor to
install locks at the Robinson School.
MOTION to recommend payment to Mr. Paul McCarthy Inc. in the amount of $2,520.00
for door locks and installation of the same at Robinson School. DY/KG Passes 5-0
McGuire Landscape — 7 Norway Maples have been planted at Robinson School Wonderworks
play area by MaGuire Landscaping, Mansfield. Dave Young questioned Walter Parker re: status
of stakes needed for trees, mulching and warranty for plantings. Mr. Parker to follow up.
Mansfield Water Dept. — Invoice submitted by J.T. Callahan for work by Mansfield Water
Department at MHS on 6"pipe break. J.T. Callahan agrees to pay $235.00 for 4" break at QMS.
MOTION to recommend payment to Mansfield Water Department in the amount of
$872.50 to for labor and 6" x 15"clamp for water main break in field at schools.
DY/WM Passes 5-0
KEYES INVOICES - The following Keyes invoices were reviewed for approval by the MBC:
C9420.00.36 — MHS Bidding Process at 35% completion plus mileage - through Sept. 26, 1998
$11,115.93.
MOTION to recommend payment to Keyes Associates for Services rendered in the amount
of $11,115.93 for additions & renovation work at MHS through Sept. 26, 1998.
JL/WM Passes 5-0
C9410.00.35 —Construction Doc. At 100% completion plus mileage/printing -MHS though Aug.
29, 1998 in the amount of $8,925.00.
MOTION to recommend payment to Keyes Associates for Services rendered in the amount
of $8,925.00 for additions & renovation work at MHS through August 29, 1998.
JUDY Passes 5-0
C9410.05-01 —Engineering services & printing of QMS presentation drawings $2,105.00.
MOTION to recommend payment to Keyes Associates for Services rendered in the amount
of $2,105.00 for presentation drawings of QMS through Sept. 26, 1998.
DY/WM Passes 5-0
C9410.04-03 -MHS Geotechnical Serv./Engineering. Serv. for final parking plan $15,687_.50_
Status: Recommendation to hold for clarification.
C9410.04-02 MHS Parking redesign $3,142.50 — Status: Recommendation to hold.
C9410.01.36 —QMS Construction Administration $9,6766.73.
Status: Hold for clarification. Question re: Geisser/Universal Engineering regarding flat rate
Suggestion to have Chris Sullivan verify Geisser work and dates completed.
C9410.02-33 —Robinson Elementary includes O.S.O. -$3,626.40 total Keyes invoice $4,307.90
Status: Hold for clarification. Committee requesting a summary of expenses paid to O.S.O.
Secretary to find out how much has been paid to O.S.O. to date.
David Young suggested that a log sheet be set up to track Keyes invoices.
MANSFIELD HIGH SCHOOL
Bid Award — MBC to send letter to Jim May re: having all documents necessary for contractor to
pull permits in building inspectors office, i.e., stamped drawings, affidavits, etc. before Dec. 7th.
Dave Young suggested that MHS contract be sent to attorney for review. Will help TM approve
notice to proceed.
Sub Bid Withdrawals — Rich Feeley noted to hold requests to withdraw at this time.
MBC to send out letter re: extending bids for an additional 30 business days.
Project Coordinator — Committee decided to move forward with advertisement of position.
Secretary to revise QMS. Ad to be place for job starting Jan. 1, 1999 - 18 month duration
Sun Chronicle & Boston Globe.
CORRESPONDENCE
FAX to Keyes from J.T. Callahan re: Contractor unaware of relocation of computer. Bob Gurek
commented that memo may reference the Computer lab that was moved across hall at the
beginning of the year due to programming needs. Unrelated to cabling issue.
Memo to MBC from Bea Kearney, Town Accountant re: Computer budget entry -MBC
Memo to MBC from Bea Kearney, Town Accountant re: Nov. 17°i warrant closing early
Memo to MBC from Bea Kearney, Town Accountant re: MBC phone summary
Ltr. to Keyes from TCI re: Force main pipe connections- QMS
Ltr. to Keyes from J.T. Callahan re: C.O.P. #GC56 ref. Door & Hardware Changes — QMS
Ltr. to MBC from Chris Sullivan re: Record of O.T. for Dave Naismith custodian— QMS
Ltr. to Winston Builders from Tata & Howard re: Chemical Tank and Metering Pump Submittals
Ltr. to Winston Builders from Tata & Howard re'. Tanks/Metering pumps specified proprietary
f Mr. to Chris Sullivan from J.T. Callahan re: Asbestos found in drains to be reworked -QMS.
FAX to Keyes from J.T. Callahan re: GC #57 Added Kopf Blocking -QMS
Ltr. to Lt. Sarro from Chris Sullivan re: Parking.problem in bus loop - QMS
Ltr. to John D'Agostino from Lee Azinheira re Water Compost Facility Modifications
Ltr. to Keyes from J.T. Callahan re: C.O.P. #52 ref. Ramp Repair - QMS
-_-Suggestion made by David Young to put SMI on notice re: -the amount of ramp repair at QMS.
Re: removal of grills/asbestos abatement - Rich to check on louver solution
Ltr. to Keyes from 7.T. Callahan re: C.O.P. #52 ref. New Finishes Patch to Match - QMS
Ltr. to Keyes from J.T. Callahan re: C.O.P. #51 ref. Epoxy Paint Bath Wall - QMS
Ltr. to Keyes from J.T. Callahan re: Steel Delays - QMS
Ltr. to Keyes from J.T. Callahan re: Zone 6 Foundation - Still waiting for details -QMS
Ltr. to MBC from Keyes re: Approval of construction schedule - QMS
Info. From Don Marsters, School Specialty - School Furnishings supplier
FAX to Keyes from J.T. Callahan re: Paper work for wheelchair lifts
Respectfully submitted,
Eleanor McCarter
�Z� 1111)19,6
Ames Liddick, Clerk Date