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HomeMy WebLinkAboutMBC 11/10/1998r- TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Minutes of November 10, 1998 j Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay William Moore, David Young and Eleanor McCarter, Secretary Attendees: Dawn Florence, Director Kitchen Services, School Dept. Bob Gurek, Business Manager Walter Parker, Buildings & Grounds Manager Chris Sullivan, QMS Project Coordinator Dan Freeman, Keyes Associates Meeting commenced at 7:00 P.M. ROBINSON/QMS - KITCHEN EQUIPMENT NEEDS Kitchen E ui ment -Dawn Florence provided an update from her meeting with Bob McGrath of Crabtree McGrath Associates. (Dan Freeman did not attend the meeting with Crabtree.) Rich Feeley reviewed a response from Crabtree, FAXED just prior to meeting. The following items were discussed: • Jacob Leach (food service sub for QMS) owns relocation and reinstallation of the oven. • Dawn Florence to procure one double convection oven — pricing and supplier. Ovens to be paid for from the QMS Construction budget. • Walk-in Freezer/Robinson — Bob McGrath's response re: condensation issue was that it was caused by failure to seal boot to floor. Walter Parker submitted an invoice in the amount of $610.10 , from H.I.M Mechanical Systems Inc. for necessary repairs made to Freezer. • Ms. Florence noted that there is a''/z" gap at top of Walk In at Robinson. • Wilder switches — Problems noted with switches melting at Robinson. Mr. McGrath, agreed with Ms. Florence that new manufacturer should be considered. • Epoxy floor — The condition of the floor at Robinson is extremely poor. Ms. Florence suggested that the MBC explore other possible alternatives for Qualters. • Dan Freeman, Keyes Assoc. to follow up with Bob McGrath to ensure that the revised drawings are sent to J.T. Callahan A.S.A.P. Dawn Florence would like to review plans prior to work being started at Qualters. ROBINSON ELEMENTARY SCHOOL Walk Through/10-29-98 —Committee reviewed letter prepared by MBC Chairman addressing various outstanding issues. A few of the items discussed were: Missing door hardware, Where several door frames exceed width of the walls, doors were never affixed and portions of exposed sprinkler pipe, currently not painted. Committee members added requests to correct landscape, site clean up exterior perimeter, and re -do of epoxy floor in kitchen at Robinson. Discussion was opened re: MBC's best course of action. Suggestion by Jim Liddick to use remaining funds to cover punch list items. Rich Feeley noted that the contractor needs to be given 7 days prior notice to complete punch list items. MBC is currently holding $20,000. Bill Moore noted that the date of substantial completion was April 23, 1998. Rich Feeley commented that an occupancy permit was never obtained for work completed at Robinson. Mr. Feeley will summarize the outstanding Robinson issues in a letter to Dan Freeman. Keyes Assoc. will address issues with J.T. Callahan. Wells - David Young noted that the 4 wells are in at the Robinson School. Testing came up clean for fuel tank re -mediation. Submittal was sent to D.E.P. Exteriorag s line - Rich Feeley commented that pipe must be painted. Ken Gay noted standard code color is battleship gray. Zarrella Plumbing — Rich Feeley to discuss with J.T. Callahan at Thursday Job site. QUALTERS MIDDLE SCHOOL Roof issue — Project Coordinator noted results of test run of equipment kettle pot — 97% fumes were dissipated. A second test run to be done this Saturday. Chris Sullivan to walk building on Saturday (11-14-98) with School Dept. to check for odor. Ms. Sullivan noted that 1/3 of roof completed. Mr. Gurek questioned why this method was used since it creates such a problem. Rich Feeley noted that Firestone Roof had recommended this to be the best method. - - - Gym — penetration through gypsum panel — Ms. Sullivan discussed how penetration occurred showing a sample of the screw used by the contractor. MBC to request letter be sent to IT Callahan with notice that the town is holding sub contractor responsible for repair. Washer/Dryer — Specs did not call for reinstallation of equipment at Qualters. Ms. Sullivan noted that for the scope of work included, pricing is about right. Chris Sullivan suggested that the Contractor should be able to re -install with the existing hook ups. Chris to follow up with TCI. Dan Freeman to follow up with Ron Ashton. Roof Drains — Chris working with Ron Ashton re: the condition of indoor drains. Ms. Sullivan noted that drains over auditorium are in good shape. Louvers — Chris Sullivan reported that the louvers in auditorium are in terrible condition, leaking on to the stage. Keyes is checking with TCI whether louvers are required. Chris following up. Footings and walls —Ms. Sullivan said that they are almost complete. Hay Bales — Hay bales have been placed on site at QMS for erosion control. Force Main - Update to Steve Bishop correspondence re: requiring 5' coverage on water main. No response as yet. West End Water Line — Ms. Sullivan noted a problem with the west end water line not being straight. Ms. Sullivan has resolved the issue. Town Engineer is satisfied. Transite Pipe Connection - Issue with TCI re: connecting to transite pipe — Chris Sullivan reported that Montle Plumbing has responded stating that they don't own connection. TCI gave direction to Montle to use Fernco coupling. Plumbing Inspector determined that it was not approved. Montle paid for installation for dresser and coupling. It was noted that when the invoice comes in for the extra work — Invoice/change order will be reviewed at that time. Security Fencing — Committee members addressed the issue of completely securing the construction site. The rear of the school property is wide open as is the work area between QMS and MHS. The Specs indicate that the work area must be secured. Chris Sullivan to send letter to J.T. Callahan Bronze Plaque - Chris Sullivan requested list of names for dedication plaque at QMS. Ms. Sullivan will provide list to Ron Ashton, Data/Tel Cabling • Computer Lab — Letter was received to Chris Sullivan from Bill Maher stating that the computer room can not be moved at this time, due to the magnitude of network lines it supports. Ms. Sullivan reported that Mr. Maher, will work with the MBC to resolve necessary issues at QMS re: coordination of Data/Tel Cabling needs. Discussion opened re: possibly cutting the copy room in half as well as use of the Music storage room. Chris Sullivan noted that all hubs are marked on her drawings. Telephone— Walter Parker reported that the School Dept. is in the midst of procurement. Mr. Parker is meeting with vendors this week to discuss data cabling issue. Walter Parker to coordinate with Chris Sullivan. Water Heater — Chris Sullivan reported that insulator jacket was stripped today. Ms. Sullivan noted that a request was included in the contractor's bid to use 2 piece unit. TCI indicated 600 gallon unit in Specs. Response to the request for substitution was determined unacceptable by TCI. Project Coordinator submitted an invoice received from Johnson Controls in the amount of $743.00 to raise conduit and wire to veeder root fuel tank. Committee members commented that the Town is not responsible for the bidder's miscalculation in sizing the water heater unit. MOTION to forward the invoice from Johnson Controls in the amount of $743.00 to J.T. Callahan for payment. DY/JL Passes 5-0 Supply ducts — Chris Sullivan reported 40' supply duct found in crawl space is rotted out. The pipe is resting on ground. Walter Parker to investigate further with Chris Sullivan. Wheel chair lifts - $160K allowance held. J.T. Callahan to be sending $5,000 change order coming for auditorium plus 8 percent. - Change Order Proposals - Dan Freeman commented on the status of various C.O.P.'s recently reviewed by Keyes Associates. #11 Sprinkler Changes —Not recommended by Keyes/Amount appears to be low #34 SKI New Wall/Demo —Recommended by Keyes/ Located at toilets B-6 &B-8 #35 Glazed Tile Block —Not recommended by Keyes/ Cost Prohibitive #36 Finishes in baths 36 & 37 —Reject 36 superceded/Work covered by C.O.P. #52 #New toilet rooms - #51 Epoxy finishes — Recommended by Keyes pending receipt of itemized detail of square footage per bathroom, bathroom by bathroom from TCI. #37 Floor Drain Vent — Recommended by Keyes #39 Stair Landing —Recommended by Keyes #45 Added Work SK16-20 - Recommended by Keyes/Plumbing Chases in new building (4 baths) #46 RFI 58 - Not recommended by Keyes/4" Bloc wall installed— 8" bloc wall is indicated in contract. Keyes to send letter to J.T. Callahan re: credit. #52 New Finishes — Recommended by Keyes/New toilet rooms in existing building #52A Ramp Repair — ($2,055) at entrance on Hold. (2) C.O.P. #52's received — renumbered document to follow. Ramp should be #53. #55 Sk029 New Foundation — Recommended by Keyes /Moving back up bloc wall #56 Hardware/Doors — Recommended by Keyes/Revisions per new schedule — Dan Freeman indicated that a possible credit coming on storefront and aluminum. #57 Additional Blocking on Existing Roof/Gym — Not recommended by Keyes. Question raised by Dan Freeman drawing shows 4" overall thickness. Blocking at curb is the same thickness as the insulation at roof edge. Some locations are different. Dan Freeman to sent letter to Ron Ashton. Project Mgr. Responsibilities — Rich Feeley questioned Dan Freeman re: his recent lack of attendance at Thursday, Job Site meetings. Dan Freeman noted personal issues had pulled him away, but that his regular attendance should be improved soon. Bob Gurek commented that the School Dept. would like to attend job site meetings. They are booked Thursday mornings for this school year, but asked that if the day changes to notify them. Bloc Structure at OMS - David Young asked for clarification re: bloc wall near ramp — Chris Sullivan noted bloc structure are the walls for the new elevator shaft. MANSFIELD HIGH SCHOOL Sub Bid Withdrawals — Discussion re: Requests to withdraw sub bids from Bostonian Masonry, Modern Glass and Eastern Electric for the MHS project. Wallace Floyd has verified back up and recommends release of these bids due to bonafide clerical errors. MOTION to grant the requests to withdraw sub bids from Bostonian Masonry, Modern Glass and Eastern Electric as recommended by Wallace Floyd Assoc. JUDY Passes 5-0 MBC to send letter to Wallace Floyd requesting that they draft language in accordance with Mass Gen. Laws re: extending bid. Note upcoming election coming up Dec. 7 s . Project Coordinator — The Committee discussed and agreed to hire separate person for the Mansfield High School Project. Ad is scheduled to appear on November 15, 1998 in the Boston Globe and Sun Chronicle. Deadline for applications is November 301'. Quoted cost for ads from Boston Globe ($480.60) and Sun Chronicle ($42.00). INVOICES: Invoice submitted by Chris Sullivan, QMS Coordinator for payment of weeks ending Nov 71i & Nov. 24, 1998 DY/WM Passes 5-0 CORRESPONDENCE Ltr. to MBC from Tata & Howard re: Walsh Well; Change Order #1067 ref. Generator Exhaust Air Damper $7,161.00. MBC reviewed Change Order. Ken Gay commented that the cost seems in line — Suggestion to get recommendation letter from Mike Ahern supporting change order. FAX to MBC from Crabtree & McGrath re: Food service Equipment — QMS Ltr. to Chris Sullivan from J.T. Callahan re: Notice of ceiling demolition - QMS Ltr. to Keyes from J.T. Callahan re: TCI response re: plumbing not consistent with code or contract docs. Ltr. to Keyes from J.T. Callahan re: Discrepancy with finish of Room GIA— QMS Ltr. to Mike Ahern from Tata & Howard re: Winston Builders payment requisition #3 in the amount of $155,524.50. Census to MBC from U.S. Dept. of Commerce re: Middle School Project Ltr to J.T. Callahan from Chris Sullivan re: Electrical contractor owning knox box for fire alarm system. Promotional letter to MBC from Smith System re: School Furnishings Ltr. to Bob Morrison from Tata & Howard re: Ash Property Wellfield & Treatment Facility Amendment #2 Ltr. to Keyes from J.T. Callahan re: Zone 3 Renovation — QMS Respectfully submitted, Eleanor McCarter, Secretary �`GLGuj G Ames Liddick, Clerk IZ1 s/9y Date