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HomeMy WebLinkAboutMBC 11/17/1998-pplays ,TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE ') ?Minutes of November 17, 1998 P, rr,. Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay Bill Moore, David Young, and Eleanor McCarter, Secretary Attendees: Lou Amoruso, President Mansfield Cable Access Bob Gurek, Business Manager Meeting Opened at 7:OOPM David Young representing MBC at Chairman's Workshop re: Town Charter. TV STUDIO - MANSFIELD HIGH SCHOOL Lou Amoroso, noted that Mansfield Cable Access has hired Wallace Floyd Associates hired to prepare skematics for the Studio. The studio is expected to be in use 6-8 daily for school programming, afternoon & evenings for community purposes. Location - The MBC reviewed the conceptual studio plans for 3 possible locations. Lou Amoruso noted that plan "A" has constraints re: ventilators in walls and required emergency exit. If selected, note was made to avoid blocking window outside weight/locker room. Locations "B" and "C" were suggested by the architect as better choices. Lou Amoruso noted that after meeting with Wallace Floyd, Cable Access is in favor of plan `B" School Committee Support - Rich Feeley questioned if the School Committee was in support of the project. Mr. Amoroso noted that the project designs from Wallace Floyd have not yet been presented to the School Committee for approval yet. Bidding — Discussion opened re: construction coordination of the NMS Project and TV Studio. Lou Amoroso noted that they expect the Studio Project to begin March 1999. It was noted by Mr. Amoruso that Cable Access is a private organization, therefore they are not under public bid restraints. Cable Access agreed with MBC to have J.T. Callahan price job, however, a separate contractor will also be considered. Rich Feeley suggested that Cable Access consider keeping the same architect for the Studio Project. Wallace Floyd will be working on the MHS Project at the same time and would be familiar with conditions. Lou Amoroso expressed reservations that Studio may not get enough attention with Wallace Floyd doing both jobs. Mechanical Coordination - Jim Liddick suggested TCI review mechanical. Location of building should be considerate of services that need to be provided i.e. water, electric. J.T. Callahan could run services to outside wall of Studio for more convenient tie in. Metering needs to be done separately. Mr. Amoroso noted that HVAC is required for 300 volt amp. Minimum. Sound quality - Ken Gay noted a sound barrier would be needed to eliminate outside noised coming through cable cast. Wallace Floyd has already considered the issue. Studio will be a free-standing building. Current Status: Cable Access is awaiting further response from the Architect on Thursday, December 3`d. Lou Amoruso suggested that Cable Access meet with MBC again at that time. QUALTERS MIDDLE SCHOOL Telephone Cabline —Bob Gurek commented that the School Dept. was meeting with vendors this week. Questions were raised this week by Mr. Gurek re: who owns telephone cabling at QMS. Mr. Feeley apologized for the miscommunication regarding the cabling issue. Bob Lablanc at TCI has confirmed that Town owns phone lines and installation. MBC is awaiting written response. Within the contract, J.T. Callahan owns installation of the telephone system, complete in every classroom, existing and new. Rich Feeley will follow up with J.T. Callahan. Data Cabling - Mr. Feeley confirmed to Bob Gurek that the Contractor does not own data cabling for computers, TV, etc. in their contract. The School Dept. still needs to coordinate the necessary wiring for computers. Bob Gurek commented that they are continuing solicitation of quotes. - Head end Room — Rich Feeley commented that a new head end room is noted near cafeteria. Rich suggested TCI touch base with Project Coordinator. School Dept has not reviewed the system indicated in specs. ROBERT E. WALSH WASTEWATER TREATMENT FACILITY Change Orders - Richard Feeley requested that Tata & Howard keep an ongoing log of all change orders. Ron Ponte noted that to date MBC has reviewed Change Order #1 Ref. Perimeter Insulation — Status: Rejected Proposed Change Order— C.O.P. #2 was recommended for approval by Tata & Howard for the emergency generator. Mr. Ponte noted that a request to included $132.00 for bonds will not be paid. MOTION to approve Change Order #2 as submitted by Winston Builders for a Generator Exhaust Air Damper in the amount of $7,038.00. WM/KG Passes 4-0 4" vs 3" Drain Pine - Winston Builder indicated a 3" pipe going to facility. Ron Ponte stated that the Building Inspector is requiring a 4" pipe. Ron Ponte reported that the Town of Mansfield has agreed to keep the 3" pipe and provide the 4" in stock at no cost. Recommendation was made by Tata & Howard to add the cost of a 3"x4" increaser to C.O.P.#2. MOTION to amended C.O.P. #2 to include the cost of connection in the amount of $104.00. (Total amount of C.O.P. #2 to be $7142.00) JL/KG Passes 4-0 Miscellaneous issues — Ron Ponte reported on general issues re: the project. • Bulk Tank - Winston proposing to install a bulk tank that does not meet specs. Tata & Howard will not accept. • Metering pumps — Winston claims pumps specified are proprietary — Ron Ponte noted to the Contractor that they are not. • Project is on schedule. Ken Gay noted that the quality of work is good. • Damp Proofing - Ken Gay commented that damp proofing on outside of bloc appears skimpy between bloc work and venire. • Insulation — Key Gay reported that insulation was floating loose —Ron Ponte agreed that it should be glued. Ron Ponte to follow up. • Control joint — Ken Gay questioned control joint going directly under containment facility. Ron Ponte noted a fiberglass liner in place for protection. • Swale — Ken Gay noted that installation of a Swail was requested by building inspector at original site meeting. Rain seems to be washing sand into the site. Erosion noted under construction trailer. Renee Gauthier to follow up with DPW to see if anything can be done. • Valve — Ken Gay noted that a there is valve in the road before the tree line that has been run over a few time. Renee Gauthier to ask Mr. Ahern to review before winter comes. Ron Ponte noted that Winston will be doing paving as part of contract. 8:15 David Young returned from Chairman's Meeting and provide update to MBC re: Town Charter. David Young reported that the majority of departments were opposed to revisions to charter. Zoning Board of Appeals — only committee in favor. Ajoint Chairman's Meeting is to be held in January to discuss proposed changes with the Charter Review Committee. March 15°i the town will vote Yes/No on issue. David Young noted that positive changes could be still be made through warrant articles at town meeting. David Young noted that Bill Madan, B.O.S. Chairman, requested that all boards and committees take a formal vote regarding the proposed changes and forward a response to the Board of Selectman. Mr. Young will send letter on behalf of the MBC. Review/Approval of MBC Minutes as follow: April 7, 1998 Motion to Approve— DY/JL Passes 5-0 May 5, 1998 Motion to Approve — DY/JL Passes 5-0 previously approved 10-6 Oct. 6, 1998 Motion to Approve — JL/WMPasses 5-0 Oct. 13, 1998 Motion to Approve — DY/JL Passes 5-0 Oct. 20, 1998 Motion to Approve — JUDY Passes 5-0 Oct. 27, 1998 Motion to Approve — JL/WM Passes 4-0-1 D. Young obstained Nov. 3, 1998 Motion to Approve — DY/JL Passes 5-0 QUALTERS MIDDLE SCHOOL Rich Feeley provided a summary of Thursday job site meeting. • Hay bales - Ken Gay noted that hay bales indicated in the 11/3/98 minutes are not on located site. • Kitchen work — Health Inspector indicated to Chris Sullivan that rough kitchen work would be stopped until they review plans. • TCI inefficiencies - Continuing problem in responses from TCI. • Hot water heater - Rich Feeley noted that the unit is installed. The manufacturer came to disassemble the unit to accommodate fitting into the area to be installed. • Verification of T&M — Jim Liddick expressed concern re: Project Coordinator verifying T&M on C.O.P. #57. Proposal was rejected by the MBC. It was indicated that verification was for time, not payment. • Communication — Project Coordinator still having trouble getting accurate and timely answers from T.C.I. and Keyes. • Ducts in basement — Rich Feeley directed Chris Sullivan on Thursday, Nov. 19a' to have personnel check the basement are for other unforeseen. • Ceiling Leuver — Keyes Assoc. to talk to TCI to see if exhaust vent needed in ceiling auditorium above stage. Ken Gay commented that it would be needed for proper exhaust ventilation. • Roof work — Workers will be in on Saturday to continue. • No Parking signs — No Parking signs have been installed at bus loop as requested by Fire Department. • Rich Feeley noted that submittals are not being prioritized at QMS job site meetings. David Young suggested Chris Sullivan implements a system to address issue. Kitchen Equipment - Crabtree McGrath is revising kitchen drawings for QMS based on meeting with Kitchen Services Dept. Richard Feeley suggested Dawn Florence review and approve before moving forward. Installation of Grease trap — Clarification was requested as to location of installation. Response from TCI indicated 80 ft. away - outside. Richard Feeley commented that the unit must be installed under sink. Project Coordinator to follow up. INVOICES - The MBC reviewed/approved the following invoices for Robinson School Furnishings: ATD American $ 5,955.00 Motion to Approve JL/KG Passes 5-0 School Furnishings $ 4,227.30 Motion to Approve JL/KG Passes 5-0 Equipment Environment $ 1,477.00 Motion to Approve JL/KG Passes 5-0 Library Bureau $34,629.05 Motion to Approve WM/JL Passes 5-0 Masscor $ 5,542.10 Motion to Approve JL/KG Passes 5-0 Equipment Environment $2,455.00 Hold for original invoice CORRESPONDENCE Promo material re: School Signs to MBC from Eric Larson, J.M. Stewart Corp. FAX to MBC from J.T. Callahan re: Process of Information FAX to J.T. Callahan from Keyes re: Summary of C.O.P.'s reviewed by MBC -QMS. FAX to Keyes from J.T. Callahan ref. Forcemain connection exiting building -QMS FAX to Keyes from J.T. Callahan ref. Montle Plumbing RFI -QMS. FAX to Keyes from J.T. Callahan ref. Unspecified material for dry wall partitions -QMS. FAX to Keyes from J.T. Callahan ref. Detail needed to locate underground for drinking fountain -QMS. Ltr. to MBC from J.T. Callahan ref. Asbestos abatement at QMS. Memo to Chris Sullivan from Walter Parker ref. Locker room move -QMS. Memo to Bill Maher from Walter Parker ref. Requests i.e. equipment moves-QMS. FAX to Keyes from J.T. Callahan ref. Additional locker location —QMS. FAX to Keyes from J.T. Callahan ref. Kitchen Finishes — QMS. FAX to Keyes from J.T. Callahan ref. Door 1-G22 — electrical disconnected with indicated use of wider door shown on drawing- QMS. FAX to Keyes from J.T. Callahan ref. GIA discrepancy with finish of space per contract- QMS. FAX to Keyes from J.T. Callahan ref Aluminum Windows/Insulated Panels-QMS. FAX to Keyes from J.T. Callahan re: C.O.P. GC58 ref. West wing roof blocking - QMS. FAX to Keyes from J.T. Callahan re: Sprinkler credit — QMS. FAX to Keyes from J.T. Callahan re: Hollow Metal Frame — QMS. FAX to Keyes from J.T. Callahan ref. Change Order Proposal #51. Memo to All Departments from Bea Kearney re: Holiday Deadline for warrants Ltr. to MBC from Tata & Howard re: C.O.P. #2 ref. Generator Exhaust Air Damper $7,161.00 —Robert E. Walsh Wastewater Treatment Facility. MBC to send letter to Mike Ahern, to confirm he has reviewed and also approves. No vote was taken. Copy of MBC long distance monthly billing. Copy of letter to SMI from Ammar Dieb, Universal re: weather protection during abatement as per contract — QMS. NEW BUSINESS Ceiling Tile abatement — David Young suggested sending letter to J.T. Callahan, with cc: to Steve MacCaffrie & Chris Sullivan re: compliance to 10 day notification required as per contract document. Rich Feeley to draft letter re: testing. MBC Re -Appointment - Rich Feeley suggested that a letter of recommendation be sent to the Board of Selectman on behalf of Key Gay. MBC Meeting 11-24-98 — Request was received from Dan Freeman that David Luckrut, Major Industries be put on the agenda next week re: Translucent panel system at QMS. Punch list at Robinson — Discussion re: proper channels to address outstanding issues at Robinson. Richard Feeley to draft a letter putting J.T. Callahan on 7 day notice to complete unfinished work. Respectfully submitted, Eleanor A. McCarter,