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HomeMy WebLinkAboutMBC 11/24/1998Members Present: A PRO Fir , ID TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Minutes of November 24, 1998 Rich Feeley, Chairman, Ken Gay, Bill Moore, David Young, and Eleanor McCarter, Secretary Jim Liddick, Excused Attendees: Dan Freeman, Keyes Associates Chris Sullivan, QMS Project Coordinator David Lucrkut, PACE Thomas Scioletti, PACE Jim Doepke, Major Industries Larry Wilcox, Cheviot Corporation Steve McCaffrie, J.T. Callahan Walter Parker, Facilities & Grounds Meeting opened 7:OOPM CORRESPONDENCE Correspondence postponed. MINUTES — Review/Approval Week of November 10, 1998 - No action taken. Week of November 17, 1998 - Distributed to committee members for review. QUALTERS MIDDLE SCHOOL UPDATE Translucent Panels: Discussion re: use of a Calwall System vs. a Major Industries product. Dan Freeman had expressed previous concern with the panels delaminating. David Lucrkut, PACE gave a presentation indicating that their product exceeds the performance data specified for QMS. Mr. Lucrkut distributed a hand out outlining product performance criteria and applicable warranties. Failure rate — Question was raised re: problems with de -lamination of Major Industries translucent panels during the mid eighties. Mr. Lucrkut noted that new technologies had eliminated the problem. Rich Feeley questioned the validity of lab tests vs. a product subjected to actual conditions. Dan Freeman confirmed that during his recent visit to a Coast Guard site at Otis A.N.G. on Cape Cod, that the Major Industries product showed no visual signs of de -lamination. Product was installed in 1992. Mr. Freeman stated that based on the information that was provided, the product offered by Major Industries could be used at QMS. Rich Feeley expressed his support with using the Major Industries product based on the site report by Dan Freeman. • Finish — Discussion re: white finish indicated vs. clear anodized aluminum. Dan Freeman noted that white is much harder to keep clean. Major Industries proposed a gray acrylic paint finish that would include a 10 year warranty (covers chipping, chalking. fading etc.) at no additional cost. • Mannix product — Jim Doepke noted that the windows have factory interior glaze on backside for added strength. David Lucrkut demonstrated how easily panels could be replaced. Warranty issues - Rich Feeley asked about the procedure to resolve unexpected problem issues. Mr. Lucrkut responded that any problems should be reported to PACE for evaluation. They will investigate and in turn forwarded request to the manufacturer to fulfill warranty. Jim Doepke, National Sales Manager noted that Major Industries would check the installation of panels before, during and after installation. Supplier/installer - Mr. Lucrkut commented that they have worked with Cheviot Corp. (installer) and is comfortable that the product would be installed properly. Larry Wilcox Cheviot Corp. (Sub contractor-QMS) commented that he has reviewed the product information with Keyes. Mr. Wilcox noted that in his opinion, Major Industries' product has a better thermal break. Good value for the money. • Estimated delivery -Jim Doepke noted that the lead time is currently 8-10 weeks (6-8 weeks for panels only). Rich Feeley emphasized that timing is critical. Shop drawings are needed from Keyes before panels can be ordered. • MBC Chairman stated that a decision will be made based on the receipt of a written recommendation from Keyes to accept the product as submitted. QUALTERS MIDDLE SCHOOL Change Order Proposals: The following C.O.P.'s submitted by Keyes Associates were reviewed/approved by the MBC to be included in Change Order #4: C.O.P. #29 Ref Additional drain at new main entry platform. $ 519.00 Status: MOTION to approve WM/KG Passes 4-0 C.O.P. #30 Ref. Abatement Security — front entrance window /SMI $ 522.00 Status: MOTION to charge back to Suburban Middlesex Insulation DY/WM Passes 4-0 C.O.P. #38 Ref. New door opening for water heater. $ 3,134.00 Chairman Feeley commented that the plumbing sub -contractor should have calculated installation properly and carried amount in his bid. Members Moore and Young disagreed by stating that this position is indefensible in light of the following: 1. The water heater was specified. 2. The subcontractor attempted to remedy the situation via the shop drawing process, but was overruled by the A/E. 3. J.T. Callahan proceeded with the work based on a directive from the Architect/Engineer. 4. The work was completed 5. The MBC should be looking to Keyes/TCI, for ownership of this issue. Steve MacCaffrie noted that the Contractor performed the work in accordance with a given a directive to complete the work on a time & materials basis. Status: MOTION to approve DY/KG Passes 3-1 Rich Feeley opposed. C.O.P. #51 Ref. Epoxy Paint Finish — baths $1.23 per square ft. $12,422.00 Status: Motion to approve DY/KG Passes 4-0 C.O.P. #61 Ref. Force Main Connection/GC 61 Revised: $1,064.00 Replacement of force main connection as directed by the Town. RFI submitted — re: what Plumber owns. Flexible connection indicated by TCI, not legal to use. Steve MacCaffrie noted that the drain clean out on west side has been moved to east side inside building. The south side clean out is located on outside of building. Status: MOTION to recommend approval DY/KG Passes 4-0 COP #64 Ref. Elevator lifts — Purchase of one additional lift as required. $3,873.00 Status: MOTION to recommend approval WM/DY Passes 4-0 Total amount to be included in Change Order #4 is $71,782.00 Pencil Requisition — Chris Sullivan noted that everything is all set. Site signage, ceiling removal, etc. Chris Sullivan stated that all back up is in order. Requisition will be finalized on Tuesday, Dec. 1, 1998. Response Delays — Steve MacCaffrie and Chris Sullivan reiterated the urgency in receiving accurate and timely responses to QMS construction issues. David Young questioned if submittals are being prioritized at weekly meetings. Chris Sullivan said that the contractor's requests are prioritized. Rich Feeley noted that the number of days (14) allowed to respond has been exceeded in many cases. Dan Freeman will request that Dick Battles start attending job site meetings. The suggestion was made to have Dick Battles, TCI on the agenda at the next MBC meeting to address the issue directly. Sarkis Zerounian, Chris Sullivan and Dan Freeman to attend MBC meeting also. Grease Tran — Steve MacCaffrie waiting for response re: installation of the grease trap. Mr. MacCaffrie commented that he has some concern with how trap is being installed. Pre -cast sills - Steve MacCaffrie made a request for the Engineering drawings re: pre -cast sills. Dan Freeman noted Ron Ashton is out this week. Mr. Freeman to follow up with Mr. Delany. Soil — Steve MacCaffrie reported that while Lopez was working at QMS near the cafeteria, discovery was made of a clay type soil with diesel fuel smell. Testing needed to determine content. Lopez currently stripping only top layer. Drain pipe coverage — Town had directed J.T. Callahan to have coverage on pipe at 5'. Existing pipe was at 2'. Issue still pending who owns coverage of pipe. Kitchen Equipment — MBC received response from Crabtree McGrath re: various kitchen concerns raised by Dawn Florence, Kitchen Services Director. Chris Sullivan reported that she has worked out the details with Bob McGrath. Ms. Sullivan to see that Health Inspector sees kitchen drawings. MBC is waiting for written OK from Dawn Florence. Abatement Securitv - Chris Sullivan gave update re: discussion with Ammar Dieb and Charles Smith, SMI re: Abatement security. Chris Sullivan expressed concern that windows would not be weather tight. David Young indicated to Ms. Sullivan that SMI must put in insulation while windows are out. Fire Alarms - Repeated Fire Alarms were reported going off this week. Discussion re: dust setting off fire alarms at QMS. Steve MacCaffrie noted that Zone 5 & 8 were taken out of service while working in those areas. Contractor had asked that zone not be restored until head replaced. Walter Parker noted that he was unaware of that situation. One of the school staff had put service back on before they were done. Everything is back on line. J.T. Callahan to have alarm units cleaned. Rising Heat Costs — Walter Parker noted that a memo would be coming to Chris Sullivan re: increased heating costs at QMS. Mr. Parker alluded that the SMI weather tight issues may be causing his rise in heating bills. Roof— Chris Sullivan reported that roof work was going on today at edge of old foyer for approx. 2hrs. Odor seemed to be apparent for that time, otherwise a non -issue - Security Fy ence — Steve MacCaffrie was questioned by David Young about what he was doing re: securing the area at QMS. Rich Feeley referred to Addendum re: Fencing Spec 01500 Page 11. Steve MacCaffrie will look into it. INVOICES: Chris Sullivan — QMS Project Coordinator salary - $2,300.00 MOTION to approve payment Chris Sullivan, QMS Project Coordinator for Weeks ending November 21 & 28, 1998 in the amount of $2,300.00. DY/KG Passes 4-0. A.F. Matthews — Door hardware for Robinson School — Total invoice amount $10,800 MOTION to approve payment to A.F. Matthews in the amount $9,850.00 for ADA Door Hardware Robinson School (original invoice). DY/KG Passes 4-0 MOTION to approve payment to A. F. Matthews in the amount $950.00 for cost of additional door locks needed at Robinson (amended invoice). DY/KG Passes 4-0 The Sun Chronicle — Advertisement — Project Coordinator/MHS - $63.00 MOTION to approve payment to The Sun Chronicle for the MHS Project t Coordinator ad which appeared November 15, 1998 in the amount of $63.00 WM/KG Passes 4-0. The Boston Globe - Advertisement — Project Coordinator/MHS - $460.00 MOTION to approve payment to The Boston Globe for the MHS Project Coordinator ad which appeared November 15, 1998 in the amount of $460.00 WM/DY Passes 4-0. W.B. Mason Co. — Supplies — QMS MOTION to approve payment to amount of $239.41. Respectfully Submitted, Eleanor A. McCarter James Liddick, Clerk W.B. Mason for administrative supplies in the DY/KY Passes 4-0 /Z/Z2/98 Date