HomeMy WebLinkAboutMBC 12/01/1998TOWN OF MANSFIELD
MUNICIPAL BUILDING COMMITTEE
Minutes of December 1, 1998
Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Bill Moore
David Young, and Eleanor McCarter, Secretary
Ken Gay — Excused absence
Attendees: Dan Freeman and Ron Ashton, Keyes Associates
Dick Battles and Chuck D'Olympia, Thompson Consulting Inc.
Sarkis Zerounian, Zerounian & Assoc.
Chris Sullivan, QMS Project Coordinator
Steve MacCaffrie
Meeting opened 7:OOPM
CORRESPONDENCE
Week Ending Dec. 1, 1998: MBC correspondence was reviewed by the Committee.
Statement of MBC monthly long distance telephone service $3.25
Ltr. to Keyes from J.T. Callahan re: Quote for aluminum doors $99,574.00 - QMS. Rich Feeley
express concern re: cost of work. No cost estimate was provided by J.T. Callahan. Steve
MacCaffrie noted that an allowance was carried in the contract to cover cost.
Ltr. to Keyes from J.T. Callahan re: Waiting for response on C.O.P.#72 ref. Grease Trap -QMS
FAX to Keyes from J.T. Callahan re: C.O.P. GC 976 ref. Glass Skylight - Cover existing
skylight (glass block) to allow for roofing enclosure - QMS.
Ltr. to Keyes from J.T. Callahan re: Acid Waste RFI — QMS Keyes has responded with directive
to proceed based on T&M.
Ltr. to Winston Builders from Tata & Howard ref. C.O. #2 re: Town approving work associated
with generator exhaust damper and ductwork & 3"x4" reducer on drain line to the dry well at
the Robert E. Walsh Wastewater Treatment Facility.
Ltr. to Keyes from J.T. Callahan re: Room B-9/emergency electrical closet. Issues re: drain line.
Ltr. to Keyes from J.T. Callahan re: Existing Base Flashing — QMS.
Ltr. to Keyes from Chris Sullivan re: Temp. fix installed at roof drains. Waiting response on U
seals - QMS.
Ltr. to Keyes from J.T. Callahan re: C.O.P. #72 ref. Grease Trap $850.00 — QMS
FAX to Keyes from J.T. Callahan re: C.O.P. #73 ref. Accessory Changes $1,342.00 —QMS
Steve MacCaffrie noted changes to accessory schedule. Revised cost coming.
FAX to Keyes from J.T. Callahan re: R.F.I. #66 ref. Placement of new door - QMS.
FAX to Keyes from J.T. Callahan re: C.O.P. GC #69 Tapered insulation changes $14,225.00-
QMS. Chris Sullivan requested that Premier provide a breakdown of costs. Ron Ashton stated
that Premier roofing had met with Firestone at QMS to evaluate needs. NRG supplied Keyes
with information re: tapered. Keyes offered no explanation as to why drawings were not correct.
Ltr. to MBC from J.T. Callahan re: Air Quality Report — QMS
FAX to Keyes from J.T. Callahan re: C.O. GC #66 ref. Change Valves $409.00 — QMS.
FAX to Keyes from J.T. Callahan re: C.O.P. #67 ref. Existing Skylights $168.00 — additional
roof work at QMS.
Ltr to Keyes from J.T. Callahan re: GC#68 Request for # of roof drain inserts needed - QMS.
Ltr. to Keyes from J.T. Callahan re: Base Plate issues. Clarification of drawings needed-QMS.
Lin to Keyes from J.T. Callahan re: Requesting confirmation to surface mount new Fire Alarm
Panel — QMS. Chris Sullivan and Steve MacCaffrie confirmation was received.
Ltr. to Chris Sullivan from Walter Parker, Buildings & Grounds re: Unsatisfactory temporary
enclosures — QMS. Chris Sullivan confirmed that insulation was placed around enclosures.
Rich Feeley noted that base and tops were most important.
QUALTERS MEDDLE SCHOOL
Process of Information — Chairman Feeley opened discussion Re: Communication Deficiencies
at QMS between Architect, Engineers, and Contractor. Regarding Requests for Information,
Chris Sullivan stated that lengthy response times from Thompson Consultants Inc. (TCI) has
made it difficult to keep the QMS project moving forward. Mr. D'Olympia, TCI took exception
to comments that TCI was being unresponsive.
Ms. Sullivan also noted problems with the accuracy of some of the responses received,
referencing a question raised on 11-11-98 re: Dresser Coupling. TCI's response was to use a
Fernco coupling. Ms. Sullivan noted to the Committee that the directive given was against code.
Steve MacCaffrie and Chris Sullivan stated that TCI had been questioned twice regarding
installation of the Fernco coupling. TCI did not change their response. The Fernco was installed
as directed and did not pass the Town inspection. A second issue was referenced Re: indication
for a 7'2" water heater. The door opening was not wide enough to fit the unit specified. A
request to substitute with a two piece heater unit, was rejected by TCI. Additional costs were
incurred by the Town to widen the door opening to install the heater.
Prioritizing Issues -David Young asked if issues at QMS are being prioritized at the job site
meetings. Richard Feeley noted that the Contractor does present a prioritized list at the Thursday
job site meetings, however not all issues are usually addressed. Mr. Feeley stated that the list of
RFI's pending response from Keyes and/or TCI, needs to be shorter. Dan Freeman requested
that someone from TCI attend job site meetings weekly or biweekly to help resolve issues more
quickly and efficiently. Chuck D'Olympia requested that Chris Sullivan, Steve MacCaffrie and
Ron Ashton generate a list of issues that need to be addressed. Mr. D'Olympia will follow up.
Identifying Additional Work — Steve MacCaffrie requested that someone other than the
contractor determine what constitutes additional work. Dan Freeman and Dick Battles agreed
that TCI should be able to identify if related work is to be considered an "extra". Jim Liddick
noted that a cover letter should be included on all responses to RFI. Ron Ashton will generate a
cover letter to be included with all responses. An indication of "Additional Work Item" shall
be noted by the architect (Yes/No).
Drawings — Dick Battles questioned the status of coordination drawings. Re: Tri State
(11/12/98) Montle Plumbing — Mr. Battles noted that ceiling heights are still in question. Mr.
Battles commented that there are no issues to date re: shop drawings.
Structural Issues — Sarkis Zerounian discussed base plate elevations in the masonrdy wall, noting
that the link was modified. Beams have not been marked on shop drawings on 2" floor of the
new wing. Mr. Zerounian commented that the shop drawings will determine the connection in
elevation. It was noted that Nashoba Steel had asked Zerounian Assoc. three questions relating
to beam location and dimensions in the connector area with no response. Mr. Zerounian stated
that the surveyor was used to determine the reference points needed.
Gym Steel — Chris Sullivan reported that the gym steel is up.
Construction schedule — Steve MacCaffrie commented that Sarkis Zerounian was provided a
construction schedule and was encouraged to visitjob sit and ask questions. David Young noted
that all directives must still go through Keyes Associates.
C.O.P. #64 — Committee reviewed C.O.P. #64 ref. Net cost change for lifts/elevators fr.
allowance in the amount of $3586.00. Dan Freeman requested that this C.O.P. be included in
Change Order #4.
Change Order 94 — C.O. #4 was submitted by Keyes Associates for review/approval:
Number
Description
C.O.P.
# 29
Add'I drain @ main entry platform
C.O.P.
# 30
Abatement security @ new main entry
C.O.P.
# 34
Sk-15 New wall/demolition @ toilets B-6 and B-8
C.O.P.
# 37
Floor drain vent @ water meter room
C.O.P.
# 38
New door opening for water heater
C.O.P.
# 39
Stair landing steel @ Home Ec. Room
C.O.P.
# 45
Plumbing chases @ sinks in new wing toilet rooms
C.O.P.
# 51
New finishes in existing toilet rooms
C.O.P.
# 52
New finishes in new toilet rooms — existing building
C.O.P.
# 55
SK -29 per 3/A-18 — revise CMU back up location vs structure
C.O.P.
# 56
Hardware/door revisions as per new schedule
C.O.P.
# 61
Force main connection/relocation of WYE
C.O.P.
# 64
Net cost change for lifts/elevators fr. Allowance
Total amount presented for Change Order #4
Amount
$ 519.00
$ 522.00
$ 4,060.00
$ 3,124.00
$ 3,134.00
$ 1,359.00
$ 6,033.00
$12,422.00
$ 8,382.00
$ 4,155.00
$23,422.00
$ 1,064.00
$ 3,586.00
$71,782.00
MOTION to recommend approval of Change Order # 4 as presented by Keyes Associates
in the amount of $71, 782.00. Passes JL/DY 4-0
MOTION to recommend approval of Payment of Requisition #5 in the amount of
$678,884.25 to J.T. Callahan for work at Qualters Middle School - 24% complete.
DY/WM Passes 4-0
Unit Ventilator Valves — Chris Sullivan raised concern that there are no valves on unit
ventilators. Suggestion to add some valves. Discussion re: 2 to 4 to be installed on each floor.
Fencin — Member Jim Liddick questioned the status Re: Installation of orange safety fence at
QMS. David Young expressed frustration, noting that the original fence issue came up last spring
and has not yet been addressed. Keyes to respond in writing to MBC. Rich Feeley requested
response a.s.a.p. due to roofer starting.
Change Order Proposal Status Update — Dan Freeman distributed copies to the Committee. Mr.
Freeman noted that his C.O.P. count up is up to 64, which did not agree with J.T. Callahan's
records. Mr. MacCaffrie noted that JTC records include 76 C.O.P.'s. The update provide by
Keyes did not reflect pending issues. Jim Liddick requested that all issues be reflected on status
report from here on.
Stage Louver — TCI has responded that the louver is needed above in the auditorium at QMS.
Steve MacCaffrie indicated that Premier roofing owns the repair as indicated in addendum.
Roof Flashing — Pending response from Ron Ashton
Bronze Plaque — Ron Ashton needs names from Robinson plaque for dedication sign at QMS
MBC Secretary will send information.
Gymnasium Ceiling — Steve MacCaffrie to follow up as to whether repair to ceiling panels have
been made.
ROBINSON SCHOOL
Outstanding Construction Issues - Rich Feeley discussed J.T. Callahan's knowledge of various
outstanding work issues remaining at the Robinson School. Mr. Feeley advised Steve
MacCaffrie that J.T. Callahan would be put on 7 -day notice, as allowed under contract to
complete all work. If the work is not completed the Town can issue an additional 7 -day notice.
Steve MacCaffrie commented re: a sprinkler pipe JTC left partially painted, that the pipe was
added during construction in exposed areas of the main corridor. Mr. MacCaffrie noted that the
painter sub contractor stopped painting the pipe, when they found that J.T. Callahan did not own
painting in the contract.
INVOICES: MBC reviewed the following invoices for approval.
C9410.01-36 Professional Services rendered at QMS through Sept. 26,1998
MOTION to recommend payment in the amount of $9,766.73.
JL/WM Passes 4-0
C9410.02-33 Professional Services rendered at Robinson through July 25, 1998.
MOTION to approve O.S.O. portion of bill in the amount of
$3,382.50. Remaining payment to be held pending receipt of
Robinson punch list. DY/JL Passes 4-0
C9410.01-37 Hold pending clarification
C9410.04-04 Hold pending clarification
C9410.04-02 Engineering services for site plan review for May 31" through August 29, 1998,
in the amount of $3,142.50 - QMS.
MOTION to approve payment in the amount of $3,142.50.
DY/WM Passes 4-0
C9410.04-03 Engineering services for site plan review for period of August 30°i through
September 26, 1998, in the amount of $15,687.50 - QMS.
MOTION to approve payment in the amount of $15,687.50.
DY/WM Passes 4-0
Meeting adjourned at 10:10 P.M.
Respectfully submitted,
Eleanor McCarter, Secretary
Ja es Liddick, Clerk
Date