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HomeMy WebLinkAboutMBC 12/08/1998TOWN OF MANSFIELD APPROVED MUNICIPAL BUILDING COMMITTEE Minutes of December 8, 1998 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay William Moore, David Young, and Eleanor McCarter, Secretary Attendees: Dan Freeman, Keyes Associates Chris Sullivan, QMS Project Coordinator Jim May, Wallace Floyd David Burson, Wallace Floyd Meeting opened at 7:OOPM CORRESPONDENCE: Ltr. to J.T. Callahan, Mello Construction, and Interstate Construction from John D'Agostino Re: Request to extend general bid for Mansfield High School Addition/Renovation Project. FAX to Keyes from J.T. Callahan re: C.O.P. #I1 revised ref. Sprinkler changes (-$502.00) QMS. Ltr. to Premier Roofing from J.T. Callahan re: Directive to repair existing stage vent system. FAX to Keyes Associates from J.T. Callahan re: Quotes for Aluminum doors - QMS. Ltr. to MBC from J.T. Callahan re: Heating loss issue at QMS. Ltr. to Ken Gay from Board of Selectman re: Affirmative reappointment to MBC - expires 2004 Ltr. to Keyes from J.T. Callahan Re: Security issues at QMS. MBC waiting for Ron Ashton to respond re: status of fence installation. FAX to Keyes from J.T. Callahan re: C.O.P. G.C. #60 ref. Tapered Insulation in the amount of $19,387.00 — QMS. FAX to Keyes from J.T. Callahan re: C.O.P. G.C. #70 ref. Roof Blocking in the amount of $788.00. Add due to document discrepancies. Jim Liddick raised concern re: Project Coordinator authorizing T & M for roofer may be interpreted as implied extra work. Chris indicated that issue is between roofer and contractor. FAX to Keyes from J.T. Callahan re: C.O.P. GC#71 ref. Roof Blocking in the amount of $925.00 — QMS. Add due to drawing discrepancies. FAX to Keyes from J.T. Callahan re: C.O.P. GC#72 ref. Grease Trap changes — QMS in the amount of $850.00. Relocation of the grease trap shown under sink, moved to boiler room. Connie Lajoie directed to be moved within 20 ft. plus blow down. Ltr. to Keyes from J.T. Callahan re: C.O.P. #72 ref. Grease Trap — QMS FAX to Keyes from J.T. Callahan C.O.P. GC73 ref. Accessory Changes in the amount of $1,342.00 - Chris Sullivan noted that further changes are required for QMS. FAX to Keyes from J.T. Callahan re: C.O.P. GC#75 ref. Z4/3 Mid Roof Blocking in the amount of $237.00 — QMS. Additional blocking and refasten existing not per contract. FAX to Keyes from J.T. Callahan re: C.O.P. GC#76 ref. Glass Skylight — QMS in the amount of $1,347.00. Cover existing skylight (glass block) to allow for roof enclosure — final billing. FAX to Keyes from J.T. Callahan re: C.O.P. GC #77 ref. Bathroom Vent Changes in the amount of $3,568.00—QMS. FAX to Keyes from J.T. Callahan re: C.O.P. GC#80 ref. Roof Blocking in the amount of $401.00 — QMS. Added roof blocking due to drawing differential -Z6 mid roof. FAX to Keyes from J.T. Callahan re: Waiting for response to Acid Waste RFI. —QMS. FAX to Keyes from TCI re: Response to Acid Waste RFI signed by Ron Ashton, directing to proceed time & materials to make corrections and connections to system - QMS. Ltr. to Tri-State Fire Protection from J.T. Callahan - Determination by Chuck D'Olympia regarding valve from the electrical closet -Issue to be discussed at QMS job site meeting 12-3-98. Ltr. to Walter Parker from Chris Sullivan re: Ordering knox box for QMS. Chris Sullivan is waiting for Walter Parker to respond. Memo to all Depts. from Town Accountant — Warrant closing early for December holidays. Ltr. to Eleanor McCarter from Wallace Floyd re: Suggested wording to be used in requesting General Contractor's to extend their bids for the MHS Project for an additional 30 days. FAX to Town Manager from Mello Construction — Agrees to extend bid re: MHS Project. Ltr. to J.T. Callahan from Chris Sullivan re: Request to direct Premier Roofing to install U Seals. Ltr. to Rich Feeley from Ron Reardon/Dan Etter (QMS staff) — Thank you to J.T. Callahan & construction crew for participating in food drive to Mansfield food pantry. FAX to Keyes from J.T. Callahan re: Response from Montle Plumbing and Heating re: cutting and patching to be done under protest - QMS. FAX to Keyes from J.T. Callahan re: Hardware keying. Chris Sullivan to follow up at 12-10-98 QMS job site meeting. Mail Receipt — To J.T. Callahan from Town Manager/MBC — Re: 7 day notice to address outstanding construction issues at the Robinson School, U.S. Census Bureau form — Request for information re: Qualters Middle School Project. Memo to Chris Sullivan from Walter Parker — Re: Request for clarification re: temporary termination of Gas train-QMS. Chris Sullivan responded to Mr. Parker with written clarification. Ltr. to MBC from J.T. Callahan re: C.O.P. #83 ref. Johnson Control bill in the amount of $802.00 for new door opening required for heater unit at QMS. Ltr. to Keyes from J.T. Callahan re: Wardrobe Unit Letter. Wardrobe units interfere with the new roof drains in the zone 2 classroom addition. Ron Ashton to supply relocation sketch. Ltr. to Premier Roofing from J.T. Callahan — Gym ceiling repairs - Notification of dates Approved — 12-24-98 to 1-3-99. Ltr. To Debrino Caulking from J.T. Callahan — Request for clarification re: Existing Louvers FAX to Premier Roofing from J.T. Callahan re: request for pricing for skylights - QMS Ltr. to Chris Sullivan from Lincoln Environmental re: Limited Removal Action of Petroleum Impacted Soil at QMS. Proposal to remove #2 fuel oil. Total cost $5,350.00. Ltr. to MBC from Keyes re: Recommendation of approval for Change Order Proposals: #66, #67, #72 #73 and #76 to be included in next change order. MBC approved 5-0. QUALTERS MIDDLE SCHOOL UPDATE JTC/Change Order #54 — Discussion opened re: C.O454 ref. Relocate wall and build for reinstallation of washer/dryer at QMS — Total amount of proposal $9,325.29. Dan Freeman to follow up with Chuck D'Olympia, TCI regarding the proposed relocation of the wall. Comment was made by David Young that correspondence from J.T. Callahan varies in format. All changes submitted by J.T. Callahan for approval should be submitted as a Change Order "Proposal" to Keyes Assoc., not a Change Order to the MBC. The MBC will take action only on Change Orders reviewed and recommended by the architect. Oil Tank Removal — Chris Sullivan reported on the status of contaminated soils found by J.T. Callahan, while excavating near cafeteria at QMS. David Young noted that the original tank was removed in 1993. Rich Feeley noted that following any Class 1 tank removal, the area must be certified clean. Ms. Sullivan described the fuel substance, as sticking to all surfaces around it. Ms. Sullivan also noted that during excavation, construction crews hit perched water, which also appears contaminated. Lincoln Environmental provided an estimated not to exceed cost of $14,000 for contaminated water removal. Ms. Sullivan noted that the estimated amount does not include soil removal. An estimated 9 cubic yards of material has been removed. Based on the description of the substance, Ken Gay commented that it may be #4 oil. Chris Sullivan reported that preliminary tests indicated a number #2 fuel. Issue pending further investigation. QUALTERS MIDDLE SCHOOL UPDATE: Change Order Proposals C.O.P. #71, #72, #75 and #80 ref. Roof Blocking Status: All proposals for roof blocking are rejected by Keyes at this time. C.O.P. #60 Tapered Roof Insulation Status: Ron Ashton to review. Dan Freeman noted that there was poor coordination at Keyes Assoc. regarding this issue. C.O.P. #66 Valve replacement @ S. wing/Boys toilet $ 409.00 C.O.P. 967 Cover existing sky lights $ 168.00 C.O.P. #72 Relocation of Grease trap and vent $ 850.00 C.O.P. #73 Revisions to Toilet Accessories $1,342.00 C.O.P. #76 Cover existing glass bloc skylights $1,347.00 Total of #66, #67, #72, #73, & #76 $4,116.00 MOTION to approve the following Change Order Proposals as recommended by Keyes Associates in the amount of $4,116.00 DYIWM Passes 5-0 C.O.P. Status Update - Dan Freeman distributed an updated C.O.P. log to the Committee. Jim Liddick questioned Mr. Freeman regarding numbers missing from sequence. Mr. Freeman noted that information could be still in the works and change order proposals coming. He will verify. Status of RFI responses — Dan Freeman commented that Keyes is still waiting for some answers. Dan Freeman to call TCI to have them attend job site meeting to resolve some issues. Aluminum Doors - Doors are needed at the Front & Gym entries. The allowance carried was $30,000. Mr. Freeman stated that the estimates came in high. Scope of work was cut, but did not include hardware. Dan Freeman noted that 4 door sets are needed at front entry and 6 at the gym. Cost was estimated at $7,700 per door frame, hardware excluded Project Manager — Dan Freeman noted that he has received verbal notice that Steve MacCaffrie will be leaving J.T. Callahan. December 28th will be his last day. Replacement not yet known. Maso — Chris Sullivan reported that 14 Masons were on site at QMS. Masonry foundation work should be finished this week. Door Frames — Ms. Sullivan noted that frames came today. Front Ramp — Chris Sullivan noted that the ramp was rubbed out by masons. Ms. Sullivan reported that finish was now smoothed out and looks great. Door Enclosures — Ms. Sullivan reported that temporary door enclosures are now air tight. Kitchen Coordination — Jim Liddick questioned status. Dan Freeman reported that comments from Crabtree McGrath are being incorporated. Knox Box - Lt. Sarro had previously directed Walter Parker/School Dept. to install knox box at QMS. Ms. Sullivan referenced her FAX to Walter Parker. When asked as to the status of the delivery, Mr. Parker noted that he had not ordered it yet. Chris Sullivan to re -FAX request to Mr. Parker. Sprinkler System Valve replacement — Mr. Freeman reported that coordination drawings were supposed to be provided by contractor. They were not. Dan Freeman noted that communication within TCI seemed to be an issue re: location of placement. Rich Feeley questioned who owns it. Valve was moved. Change order is expected. Head End Room — Rich Feeley questioned status of coordination — Ken Gay requested that Dan Freeman check HVAC concerns re: Music storage to be made from copy room. There is no HVAC currently in that space. Re: Space B9 - It was noted that a floor drain & gas line were found. If creating a chase wall then relocation of gas line will be necessary. Faculty baths — Chris Sullivan noted that baths are due to be back on line for December. Schedule — Dave Young asked if subs have been given a copy of the schedule. Dan Freeman to verify. J.T. Callahan — Suggestion was made by David Young to have representatives from J.T. Callahan come to the next MBC meeting to explain their management structure for MHS. Due his past experience, Dan Freeman suggested MBC send letter to JTC requesting Mike Callahan not be associated with this job. Noted poor performance on other community projects. Rich Feeley noted that he would need legal grounds to do so. Duct Pipe —Ken Gay questioned status re: duct pipe that served old front entrance. Chris Sullivan noted that they are exploring other alternatives to resolve issue. ROBINSON SCHOOL School Furnishings — Committee received a request for additional furnishings needed from Leo Sciarappa, Principal. School Furnishing budget has been used. MBC to forward to Bob Gurek for determination as to how to handle financing. David Young asked if schools could fund the expense out of the $180,000 account. Epoxy floors — Rich Feeley noted that J.T. Callahan has responded stating that repairs will be completed in December. MANSFIELD HIGH SCHOOL MHS Project Coordinator - Committee reviewed resumes; secretary to schedule 4 interviews. Notice to Proceed — MBC reviewed draft of Notice to Proceed to be sent to J.T. Callahan from Town Manager. Status of Documentation - Richard Feeley asked Jim May as to the status of documentation for MHS. Mr. May reported that the drawings and specs went to Fire Dept. last week. They are currently waiting for Fire Dept. plan. Mr. May noted that the Building Dept. would not review plans until Fire Dept. has reviewed them. Independent Structural Review — MBC to send a letter to Albin PilBlad, P.E. Structural Engineer requesting quote for peer review of MHS. Original plans — Rich Feeley requested that Wallace Floyd have one conformed set of drawings sent to the MBC. The Contractor is to receive documents in the same format as was what was issued during the bid period. Painting Bids - 2 copies of the same addenda were issued during the time of bidding. Paint bids were disqualified due to some contractors picking up the first addenda and others picking up after additions to the plans. The allowance carried for paint is $200K. MBC agreed to move forward to re -bid. Jim May will coordinate. Mr. May stated that notification will be given to the the Central register and all previous bidders. Coding System - David Young reiterated the need for all correspondence to be clearly identified as to the name of the project. The suggestion was made to use the letters "HS" to mark correspondence to identify the High School. Abatement - J.T. Callahan will need the documents from Universal Engineering re: abatement. Contract documents will need to be reproduced. MBC to notify Ammar Dieb that the MHS Project is going forward and request that they prepare contract documents to send to the contractor re: abatement — J.T. Callahan to get the 3 bids needed. MHS Bid Withdrawals - Jim May will draft letter to release bids for TM to send out. Wallace Floyd - Rich Feeley discussed several issues with representatives from Wallace Floyd regarding the High School Project: • Management Structure - Jim May, David Burson, and Ammir Degany, will be involved in the high school project. Jim May will be our primary contact. • Correspondence - Richard Feeley requested that the MBC be copied on all correspondence relating to the MHS Project. • Job Site meetings — Rich Feeley noted that meetings are held weekly. Jim May will be attending. It was noted that the civil and structural is done by Keyes. • Payment — Rich Feeley questioned Wallace Floyd as to payment procedure. David Burson noted that they bill 5% out on CD's. • Review of Change Order Proposal/Change Order — Rich Feeley explain the procedure in reviewing C.O.P's prior to the submission of a Change Order for any item. • Pre Construction Meeting — Date has not yet been determined. MHS Contract - David Young asked that Jim May address Bob Mangiaratti's directive to include all addenda with the contract documents. Jim May suggested that the contract include request for schedule Fencing — David Young requested a response as to what is specified for site security i.e.. fencing in the High School Specs. Jim May to follow up. Parking — It was noted that parking during construction is currently designated in rear of MHS. Jim Liddick suggested that School Dept be notified re: loss of ball field spring 1999. TV Studio at MHS - Dave Burson noted that they have met with Cable Access TV — They are on line for Construction costs. MBC has not yet been directed to coordinate construction of this project. Discussion re: Location NEW BUSINESS - Charter Revisions: David Young distributed and reviewed a written response to the proposed revisions to the Charter. Board of Selectman is planning to hold a public meeting with Town Boards/Committees and Charter Review Committee. David Young noted that positive changes could be made to the Charter via a warrant article on town meeting floor. MOTION to accept the statement as written by David Young on behalf of the Municipal Building Committee. The statement will be submitted to the Board of Selectman and Town Manager re: Revisions to Town Charter. JL/WM Passes 5-0 Respectfully submitted, Eleanor A. McCarter, Secretary Mmes Liddick, Clerk Date