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Home My WebLink AboutMBC 12/15/1998TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Minutes of December 15, 1998 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay William Moore, David Young, and Eleanor McCarter, Secretary Attendees: John D'Agostino, Town Manager Ron Porte, Tata & Howard Renee' Gauthier, DPW Michael Callahan, Marc, Jaoude, and Tony Messina, J.T. Callahan Bob Gurek, Business Manager MHS Project Coordinator, Candidate Thomas Bower Meeting called to order at 7:00 P.M. CORRESPONDENCE: Ltr to MBC from Fire Chief Sliney re: QMS Oil Spill FAX to John D'Agostino from Russell Conn, Esq. Re: Winston Builders dispute -WTF. FAX to Eleanor McCarter from Jim May re: Information to be included in MHS contract. Send letter to Keyes — Please draft contract for Town. Ltr. to MBC from J.T. Callahan re: Aluminum Doors. Waiting for response from Keyes. Note to MBC from Bob Gurek re: Additional school furnishings need for Robinson School. Ltr. to MBC from PVI Industries Inc. re: Life long service policy to water heater @ QMS. FAX to Keyes from J.T. Callahan re: GC #84 ref. Z6/4 Low Roof - refasten of roof blocking @ QMS. Add due to drawing difference. Rich Feeley noted that Dan Freeman is not recommending approval of any roof blocking. Report to MBC from TCI re: 12-7-98 HVAC Site Inspection at Robinson School. Ltr. to Keyes from J.T. Callahan re: No directive received. Proceeding with least costly insulation of doorframes — QMS. Recommendation was made by Jim Liddick to send a letter to Keyes requesting explanation of how Keyes plans to fund this expense. Ltr. to Mike Callahan from Keyes re: Security fencing at QMS Copy of MBC YTD Budget as of December 1998 from Bea Kearney, Town Accountant. Memo to All Dept. Heads from John D'Agostino re: Town Meeting Guide Ltr. to MBC from Bob Gurek re: Revised Form F to be completed for Schools for SBAB. Ltr. to MBC from Fire. Chief Sliney re: Oil spill clean up. ROBERT E. WALSH WASTEWATER TREATMENT FACILITY UPDATE Winston Builders dispute — On December 8, 1998, the Town Manager held a meeting to discuss various issues being protested by Winston. The following were in attendance: Dan Clifford and Mike Ahern - DPW, Ron Ponte-Tata & Howard, Ron Neryron -Winston Builders, and Russ Conn - Conn, Kavanaugh, Rosenthal, Peish & Ford. The MBC was unaware of the meeting. Rich Feeley requested that MBC be notified of any future meetings, and that Ken Gay, MBC point person be included. John D'Agostino apologized for the oversight and stated MBC would be included in any future meetings. Mr. D'Agostino informed the MBC that he has made a (' verbal agreement with Winston Builders to settle the issues in dispute. Mr. D'Agostino noted that additional costs will be incurred for perimeter insulation ($1,641.00) and necessary work related to the emergency generator $7,140.41. A written agreement will be prepared by Russ Conn's Office for the Town's review. Variable Speed Pump — Ron Ponte reported that after some debate Winston Builders agreed to supply pumps manufactured by Wallace & Tiernan. Rich Feeley recommended that the Town Manager change the wording in the agreement to eliminate "or approved equal" pump. Installation of Tanks - 3 tanks were installed. The spare tank installed was specified to be a cross link tank with molded fitting. Winston Builders has installed substitute tank. Ron Ponte noted that the tank meets the application and that Tata & Howard will accept it. General Update - Ron Ponte noted that everything else on the project is going well and is up to speed. Mr. Feeley requested that MBC receive copies directly of all correspondence regarding the WTF Project. Payment Requisition- Ron Ponte submitted Winston Builders Payment Requisition #4 in the amount of $246,274.90 for review/approval. MOTION to recommend that Town Manager approve Payment Requisition #4 to Winston Builders in the amount of $246,274.90 DY/JL Passes 5-0 MANSFIELD HIGH SCHOOL MHS Contract — Since the Town's contract is with Keyes, Rich Feeley will direct Dan Freeman to put together contract for J.T. Callahan. Wallace Floyd has sent material to the MBC to be included. Bonds/Insurance - Dave Young questioned Mike Callahan as to the status. Mr. Young noted that both would need to be attached to J.T. Callahan's contract. TCI is in the process of acquiring them. Permit — Mike Callahan commented that J.T. Callahan has filled out their portion of the permit. Wallace Floyd needs to complete the remainder of the permit and forward it to the Building Department. Mike Callahan will follow up with Jim May. Project and Construction Schedule — Mr. Callahan commented that a meeting is needed with the principal & architect to review schedule and phasing plan. David Young recommend that J.T. Callahan address the expansion of the parking facility in the spring. Construction Trailer Set un — Mike Callahan stated that the MHS site will have 2 trailers, including a separate trailer for the Project Coordinator. Trailer set up at QMS will stay the same. Management Team — Mike Callahan introduced Tony Messina (coming off Cohasset School Project) and Marc Jaoude who will be working on the high school project. Michael Callahan noted that Bruce Hanna is the new Site Supervisor replacing Steve MacCaffrie at QMS. Discussion opened later in the meeting re: concerns relating to Michael Callahan's work performance. Keyes has requested that Michael Callahan not be involved with the school projects. MBC to send letter to Keyes requesting references on Michael Callahan. Correspondence - Bob Gurek requested that Ed Rosa, MHS Principal (tel. 261-7540) be informed and copied on all correspondence relating to the high school project. David Young asked that all High School correspondence have an "HS" designation to separate if from the QMS project. Plans — Tony Messina, noted that he has already reviewed the plans for MHS Project. J.T. Callahan will pick up the remaining plans available at Bacson Blueprint this week. David Young suggested that a phasing plan be reviewed with the MBC. Asbestos Abatement — An allowance was carried. J.T. Callahan is planning to get 3 bids. Mr. Callahan requested specs for abatement. MBC will send letter to Universal requesting that the specs. be sent to J.T. Callahan. Job Site Meetings - Rich Feeley stressed the importance of coordination and communication regarding the QMS & NMS Projects. J.T. Callahan should avoid scheduling conflicting meetings, when choosing a day for site meetings. Mr. Feeley stated that MBC could only attend early morning meetings. Bob Gurek noted that the School Dept. would like to attend also. Traffic Flow - David Young suggested that J.T. Callahan meet with the Fire Dept. re: traffic flow at the high school site. Pre Construction Meeting — Meeting has not yet been scheduled. Mike Callahan noted that filed subs contracts have been sent out. Richard Feeley requested that Mr. Callahan verify, that the sub contractors that had requested to be withdrawn (Modern Glass, Eastern Electric, & Bostonian Masonry), are no longer interested. INVOICES - MBC to review/approve the following invoices for payment: Gale Associates: Roof Evaluation — Jordan/Jackson School in the amount of $372.08. Status: Need further information from Walter Parker. No Action Taken. MINUTES — The Committee reviewed/approved the following: MOTION to approve minutes of Nov. 10th and Nov. 17, 1998. DY/WM Pases 5-0 INTERVIEW: MHS PROJECT COORDINATOR — Candidate Thomas Bower was interviewed by the MBC for the Mansfield High School Addition/Renovation Project. Respectfully Submitted, Eleanor A. McCarter J mes Liddick, Clerk Date