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Home My WebLink AboutMBC 12/22/1998TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE t Minutes of December 22, 1998 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, William Moore, David Young, and Eleanor McCarter, Secretary Attendees: John D'Agostino, Town Manager Walter Parker, Facilities & Grounds Manager Dan Freeman, Keyes Associates Project Coordinator Candidates — Paul Letendre George Eichorn INTERVIEWS - MHS Project Coordinator TOOPM Interview — Paul Letendre 7:40PM Interview — George Eichorn Following interviews of Mr. Letendre and Mr. Eichorn, the Committee discussed the qualifications of the candidates with John D'Agostino, Town Manager. MOTION was made to offer the position of Project Coordinator for the Mansfield High School Addition/Renovation Project to Paul Letendre starting at $1,200.00 per week, and also effective January 1, 1999 to raise the salary of Chris Sullivan, QMS Project Coordinator to equal the same ($1,200 per week). DY/JL Passes 5-0. Business Meeting Opened 8:10 PM CORRESPONDENCE: Ltr. to Keyes from J.T. Callahan re: Food Service Changes at QMS — Request for new layout plan and confirmation of electrical requirements. Ltr. to Keyes from J.T. Callahan re: Montle Plumbing disagrees with T.C.I. response to C.O.P. 477 regarding inadequate vent header sizing at toilet rooms - QMS Fax to Keyes from J.T. Callahan re: C.O.P. #69 ref. Install Hollow Metal Door Frame/Frame Insulation — QMS. FAX to Keyes from J.T. Callahan re: C.O.P. #41 Venting T & M 136/138, Z6 — QMS as directed. Fax to J.T. Callahan from Keyes re: Payment of Johnson Control Invoice to raise conduit-QMS. Ltr to MBC from Town Manager re: Proper notification procedures under CMR 310,40.1400. removal of hazardous waste material. Ltr. to MBC from J.T. Callahan re: Response to Town Manager's letter re: Notification procedure. "Limited Action Removal" contaminated soils - QMS. Ltr to Keyes from J.T. Callahan re: Frame Installation — QMS. Ltr. to MBC from J.T. Callahan re: Request to vacate Bathroom G23 to allow for demo — QMS. Ltr to J.T. Callahan from Premier Roofing re: Gym Ceiling Damage — QMS. To MBC from J.T. Callahan - C.O.P. #86 Ref: Change recessed paper towel to surface mount $1,384.00 — QMS. Copy of C.O.P. #87 to MBC from J.T. Callahan ref. Revisions to kitchen equip. Quote from Jacob Licht, Inc. $3,774.00 - QMS. Copy of C.O.P. #99 to MBC from J.T. Callahan ref. Aluminum Entrances in the amount of $41,796.00 — QMS. Copy of C.O.P. #85 to MBC from J.T. Callahan ref. Roof Blocking Z5/Z6 — QMS. Copy of C.O.P. #88 to MBC from J.T. Callahan ref. 32 Add Toilet Accessories — QMS. Ltr. to MBC from J.T. Callahan re: Aluminum Doors — QMS. Ltr. to MBC from J.T. Callahan re: end exit doors at QMS. Ltr. to J.T. Callahan from Tri State Protection re: Relocation of valve assembly-Rm 137C—QMS. Copy of C.O.P. #100 Ref. Reloc Valve assembly $310.00 - QMS. Copy of C.O.P. #47 to MBC from J.T. Callahan ref. Added Engineering Z2 $1,302.00 — QMS. Ltr. to McLaughlin Mechanical from J.T. Callahan re: Louvers at UV -4 in cafeteria —QMS. C.O.P. #95 $3,105.00 Ref. Unit ventilator Louvers - 12 Louvers left off the drawings - QMS. Ltr. to MBC from J.T. Callahan re: Work to commence at NMS (stripping West side and tree removal) next week. Ltr. to Keyes from TCI re: C.O.P. 954 ref. Relocation of washer/dryer at QMS. Ltr. to MBC from J.T. Callahan re: Johnson Control Invoice/C.O.P. #GC 83 $802.00 — QMS. Ltr. to Keyes from J.T. Callahan re: SKP 34 ref. Details need for relocation of a gas pipe — QMS. MINUTES: MBC Meeting minutes were reviewed and approved as follows: MOTION was made to approve the minutes of November 24, 1998 as amended. WM/DY Passes 5-0 QUALTERS MIDDLE SCHOOL Change Order Proposals— Dan Freeman presented C.O.P. #60 & #99 to the MBC for review to be included in Change Order #5. C.O.P. #60 ref. Tapered Roof Insulation - $19,387.00 C.O.P. #99 ref. Aluminum entrances/hardware (net of $30K allowance) - $41,796.00 MOTION was made to recommend approval of C.O.P. #99 and C.O.P. #60 pending Rich Feeley obtaining further clarification re: tapered insulation. JL/KG Passes 5-0 Change Order #5 - Dan Freeman presented Change Order #5 for review. MOTION was made to authorize Richard Feeley, Chairman to approve revised Change Order #5 on behalf of the MBC in the amount of $65,299.00 to include C.O.P.'s #99 & #60 and pending satisfactory explanation of tapered insulation at Thursday Job Site meeting. JL/KG Passes 5-0 Job Site Mt sg /TCI — Dan Freeman noted that they have been coming to job site meetings. Responses have been a little better but not great. Dan Freeman is still monitoring TCI's turn around time re: requests for information. Request for Information — Richard Feeley questioned the status of J.T. Callahan `s request for details re: SKP34/Relocation of gas piping. Dan Freeman to follow up. C.O.P. #77 re: Vent size in toilet rooms J.T. Callahan advised that no work would be complete until response is received — Dan Freeman to follow up on Thursday job site meeting. Computer Theft — A new computer was discovered missing from a 6`h grade classroom at QMS on Tuesday. Mansfield Police were notified. Suburban Middlesex had been doing abatement work Monday night (12-28-98). Rich Feeley noted that he had contacted Charles Smith, SMI. Mr. Smith stated that SMI was not responsible for missing computer and noted that they were not the only ones working in the building during the evening. Issue still under investigation. Kitchen Coordination — Mr. Freeman noted that J.T. Callahan has all the proper drawings. Crabtree McGrath said that everything should fit properly. Air Quality Issue — MBC discussed concerns raised by a parent re: his 6th grade daughter having problems with her asthma due to the QMS renovation construction activities. Issue pending further investigation. Washer/Dryer hook up — TCI looking at a more economical way to install units Gymnasium Ceiling damage — David Young questioned status of repair to ceiling. Mr. Young suggested that J.T. Callahan should be working during the break to repair. Oil Removal — Rich Feeley noted to Walter Parker that the Town Manager has requested a full report regarding the oil removal at QMS. Walter Parker reported that the work crew was currently trying to dig for any oil remaining. Mr. Parker will provide a written summary. ROBINSON ELEMENTARY 7 Day Notice — J.T. Callahan was put on 7 day notice. Steve MacCaffrie is working on wrapping up the loose ends before Christmas. Security Alarm - Walter Parker reported security alarm going off Sunday at Robinson. No one found inside. It was reported that windows had been left open at Robinson on more than one occasion. Mr. Parker working with construction crew to tighten security. JORDAN/JACKSON Gymnasium Lights — Walter Parker questioned retrofit lighting at J/J — In the process of changing lighting to a brighter fixture. Mr. Parker noted that the current lights were not hung properly. School Dept. has concern re: safety. Rich Feeley noted that no one on the current MBC authorized such work to be done. INVOICES The MBC reviewed/approved invoices for payment as follows: MOTION to approve payment to Christina Sullivan, QMS Project Coordinator for the weeks ending December 16 and 23, 1998 in the amount of $2,300.00 DY/WM Passes 5-0 MOTION to approve December rental of trailer storage at QMS in the amount of $80.00 JL/WM Passes 5-0 MOTION to recommend payment of Keyes Invoices number C9410.04-05 in the amount of $627.00 for revisions to drainage swale at QMS. DY/WM Passes 3-2 Jim Liddick and David Young opposed. MOTION to recommend payment to Camp Dresser & McKee, Inc. in the amount of $5,697.92 for monitoring wells for fuel release at Robinson Elementary (required by DEP). JL/WM Passes 4-0-1 David Young abstained. Meeting adjourned at 10:00pm Respectfully submitted, Eleanor A. McCarter, Secretary amen Liddick, Clerk Date