HomeMy WebLinkAboutMBC 01/05/1999TOWN OF MANSFIELD
MUNICIPAL BUILDING COMMITTEE
Minutes of January 5, 1999
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
William Moore, and Eleanor McCarter, Secretary
David Young — Excused absence
Attendees: Walter Parker, Buildings & Grounds Director
Meeting Opened at 7:00 P.M.
Air Quality — Rich Feeley advised the Committee that the School Dept. has hired a Consultant to
do further air quality testing on Wednesday Jan. 6, 1999. Two 6"' grade students have reported
increased problems with asthma. Rich Feeley noted that ceiling tiles in classrooms have been
replaced on the 1" floor. Ceiling tiles in 1" and 2"d floor 8`h grade were removed by J.T.
Callahan and still remain open. Walter Parker reported that the clean up done by the demo crew
was satisfactory.
Fire alarm — Walter Parker reported that the fire alarm went off at QMS today. Mr. Parker
cleaned and replaced the head.
Request for Refund — S&F Concrete contacted MBC prior to the holidays requesting return of
their deposit for MHS plans & specs. Plans were returned via UPS to the Town Hall instead of
the printer. S&F forwarded receipt for delivery signed by D. Lownes, School Dept. Walter
Parker noted that he has the set marked #127 and confirmed that plans were intact.
MOTION to return bid deposit in the amount of $100.00 to S&F Concrete Contractors Inc.
WM/KG Passes 4-0.
CORRESPONDENCE
Memo to All Boards & Committees from Bill Madan, Board of Selectman re: Meeting planned
Wed. January 27`h to discuss Proposed Charter. R.S.V.P. to Tracy by 1/21/99. Committees
attending should be posted for meeting.
Memo to MBC from Leo Sciarappa, Principal Robinson School re: problems reported with new
furnishings ordered from Library Bureau. MBC advised O.S.O. to follow up.
Memo to MBC from Town Manager re: FY2000 budget review sessions planned — Rich Feeley
Chairman, scheduled to meet with Town Mgr. on Feb. 2"d at 7 PM in the Selectman's Office.
To MBC from Keyes - copy of QMS Construction Meeting #24 minutes.
Memo to Chris Sullivan from Scott Leite, Health Agent re: Kitchen renovations - QMS.
Response to Outstanding punch list issues - Robinson Elementary School:
To MBC from J.T. Callahan re: Door frame/locks were not completed during vacation.
Remaining issues expected to be resolved by January 9, 1999.
' ` To MBC from J.T. Callahan re: Kitchen Fan Noise — Ken Gay noted that issue is resolved.
To MBC from J.T. Callahan re: Floor of the boiler room. Rich Feeley reached an agreement
with JTC. Floor has been repaired.
To MBC from J.T. Callahan re: Boiler Gas Piping approved by Plumbing Inspector.
Issue outstanding re: Painting exterior gas pipe and protection of meter - Rich Feeley agreed
with JTC response that J.T.Callahan does not own. Mr. Feeley advised Walter Parker to
arrange for the gas pipe to be painted gray (as required by inspector) and request that DPW
provide a Jersey barrier.
To MBC from J.T. Callahan re: Bollards were installed as directed. Sagamore Plumbing to
apply for inspection of the gas -piping portion of the boilers.
To MBC from J.T. Callahan re: Site Clean up completed. Precast ring removed. Issue resolved.
To MBC from J.T. Callahan re: Crabtree McGrath issues — United East representative to visit
Robinson School on Dec. 29, 1998 to address outstanding issues. Rich Feeley confirmed that
United East did visit site.
To MBC from J.T. Callahan re: United East punch list — 6 items left to be completed. Work is
to be completed week of January 4-8`h, 1999. Re: Epoxy floor, Walter Parker reported that the
bath room floor was completed by JTC. Half of cafeteria floor was repaired. Mr. Parker noted
that the repaired floor is now two different colors and that he would like to see the entire floor
re -done. Richard Feeley commented that JTC has completed the required repair. To re do the
entire floor would be an additional expense.
To MBC from J.T. Callahan re: Status summary of outstanding punch list items addendum A.
To MBC from J.T. Callahan re: Paint issues related to the literacy room have been completed.
To MBC from J.T. Callahan re: Request to remove contents of letter to Keyes from Crabtree
McGrath as part of punch list. J.T. Callahan states issue is unrelated to their responsibilities.
To MBC from J.T. Callahan re: Status summary of outstanding punch list items addendum C.
Rich Feeley and Jim Liddick reviewed/matched JTC responses to MBC's 7 day notice.
Issue re: 8" padding around gym base 4" Maple strip — Rich Feeley plans to pursue issue.
To MBC from J.T. Callahan re: Landscape issues.
To Keyes from J.T. Callahan re: C.O.P. 489 ref. Relocate Gas Line (Elect Rm Z6) — QMS.
Rich Feeley noted that existing gas pipe was scheduled to run through electrical room. Must be
moved. Pending Keyes approval.
To Keyes from J.T. Callahan re: C.O.P. #101 ref. Stair Soffit - Pending Keyes approval QMS.
To Keyes from J.T. Callahan re: C.O.P. #90 ref. Roof Flash Rubber is High — Committee
members discussed various means to address. Jim Liddick requested detail be provided from
Keyes. Jim Liddick suggested that masonry staff, Keyes and MBC visit site to QMS.
To Keyes from J.T. Callahan re: R.F.I. 484 ref. Changes to Head end room — Keyes needs to
substantiate request to change door swing as directed by TCI. - QMS.
To Keyes from J.T. Callahan re: C.O.P. #106 ref. Repair SMI Partitions — QMS.
Ltr. to Mr. & Mrs. Richard Kelly from J. Moretti, Superintendent re: Response to air quality
concerns — QMS.
Copy MBC Bell Atlantic service October/November $68.58.
To Keyes from J.T. Callahan re: C.O.P. #109 ref. Stone Engineering charges — QMS.
Ltr. to MBC from Jim Higgins re: Request for support for expansion of school gymnasium/QMS.
To Keyes from J.T. Callahan re: C.O.P. #87 ref. Revisions of the Kitchen Equip.
Rich Feeley raised concern Re: Cashier Stand (2) $4,032.00 Walter Parker suggested that he
could select less expensive model. Mr. Parker to receive copy to discuss with Dan Florence.
( Mr. Parker to follow up — QMS.
To Keyes from J.T. Callahan re: R.F.I. #83 ref. JTC Floo9r Drain Issue - QMS.
To Keyes from J.T. Callahan re: R.F.I. #82 ref. JTC C.O.P. #54 Washer/Dryer - QMS.
To Keyes from J.T. Callahan re: C.O.P. #104 ref. Roof Blocking $530.00 — QMS.
To Keyes from J.T. Callahan re: C.O.P. #103 ref. Roof Blocking $3,092.00 — QMS.
To Keyes from J.T. Callahan re: R.F.I. #81 ref. JTC Kitch layout, if needed Electric - QMS.
To Keyes from J.T. Callahan re: R.F.I. #80 ref. JTC Eastern: Lobby ceiling chg. (Co81) - QMS.
To Keyes from J.T. Callahan re: R.F.I. 983 ref. JTC Floo9r Drain Issue - QMS.
Ltr. to Keyes from J.T. Callahan re: December 9, 1998 Fencing Response. Jim Liddick
suggested to meet with new staff from J.T. Callahan (Bruce Hanna and Tony Messina) and
address issue. Rich Feeley will address issue at Thursday job site meeting. — QMS.
Ltr. to Keyes from J.T. Callahan re: Gym Seismic Attachment — QMS.
Ltr. to MBC from Keyes re: Recommendation of approval for C.O.P. #60 Tapered roof
insulation and #99 Aluminum entrances/hardware net of $30K allowance - QMS.
Ltr. to MBC from Keyes re: Installation of door frames — QMS.
Copy MBC Bell Atlantic service November/December $60.68.
Memo to MBC from Chris Sullivan, QMS Project Coordinator—Taking vacation day 1-31-98.
Ltr. to MBC from applicant George Eichorn — Thanks for interview.
MINUTES — MBC reviewed the following minutes for approval:
December 1, 1998 Status: JL/WM Passes 3-0-1 Ken Gay abstained
December 8, 1998 Status: JL/KG Passes 4-0
December 15, 1998 Status: JL/KG Passes 4-0
INVOICES:
Robinson School Furnishings:
Backorder shipment of school furnishings ordered from ATD was received and verified by Alec
Ciminello. All school furnishings are now received for Robinson. Jim Liddick commented that
the amount was already included in the contract price and is not an additional expense.
MOTION to approve payment to ATI) in the amount of $3,289.42 for back ordered school
furnishings at Robinson JL/WM Passes 4-0.
Keyes Invoice #C9410.00-37 — MHS
In reviewing this invoice, Rich Feeley expressed opposition to the Wallace Floyd Federal
Express charges indicated. Mr. Feeley commented that the need for Wallace Floyd to issue an
addendum for MHS via Federal Express was due to their own error not the Town.
MOTION to approve payment to Keyes Assoc. for Professional Services rendered at MHS
through October 31, 1998 less Wallace Floyd Federal Express charges of $1,697.50.
Revised invoice amount of payment to be $41,306.08 KG/WM Passes 4-0
Keyes Invoice # C9410.01-38 - QMS
MOTION to approve payment to Keyes Assoc. in the amount of $10,749.34 for Professional
Services rendered at QMS through November 28, 1998. JL/WM Passes 4-0
Keyes Invoice #9410.04-04 — QMS/MHS
Invoice for additional environmental services and engineering services for site plan review for
period between Sept. 27 through October 31, 1998 in the amount of $1,423.00.
Status: Pending further clarification. No action taken.
Keyes Invoice #C9410.02-33 — Robinson Elementary
Invoice for Professional Services rendered at the Robinson Elementary School through July 25,
1998 in the amount of $925.40.
Status: MBC holding payment of the remaining balance due until all outstanding
punch list issues have been completed by J.T. Callahan.
Keyes Invoice #C9410.01.37 — QMS
MOTION to approve payment to Keyes Assoc. in the amount of $17,802.33 for Professional
Services rendered at QMS through October 31, 1998. JL/WM Passes 4-0
Christina Sullivan:
MOTION to approval of payment to Chris Sullivan, QMS Project Coordinator for weeks
ending January 2 and January 9, 1998 in the amount of $2,300.00. KG/JL Passes 4-0
J.T. Callahan & Sons:
MOTION to approve payment of Application 96 to J.T. Callahan in the amount of
$1,149,141.63. JL/WM Passes 4-0
NEW BUSINESS
J/J Roof - Gale Assoc. — The Committee decided to send a letter to Gale Assoc. requesting a
complete cost estimate to replace the roof at the Jordan Jackson School. Walter Parker reported
that two men visited Jordan Jackson on Monday to examine the roof; Marc E. Betinsky attorney
Testa, Hurwitz & Thibeault — 125 High St. Boston, MA 02110 and Arnold R. Marder, PhD,
Lehigh University — 5 E. Packer Ave., Bethlehem, PA 18015. Walter Parker noted that Mr.
Betinsky had made a comment stating that he did not like what he saw. Rich Feeley requested
that Mr. Parker document all conversations relating to the roof in writing.
Parking at MHS — Issue was raised re: need to send letter to the School Dept advising them that
in order to facilitate parking for the fall, the parking issue will be made a priority in beginning
the High School construction project. MBC Secretary will follow up.
Heat at OMS — No heat in Sped Room. Walter Parker noted that he is having trouble regulating
the heat at Qualters and is using excessive amounts of oil. Ken Gay suggested that Mr. Parker
contact Johnson Controls to resolve the problem. Johnson Controls should be held responsible
for paying excess fuel charges if controls are not working properly.
Respectfully Submitted,
Eleanor McCarter, Secretary
L
J/ mes Liddick, Clerk
22/77
Date