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Home My WebLink AboutMBC 01/12/1999AA PD TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE E_ Meeting minutes of January 12, 1999 " "� Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Ken Gay William Moore, Eleanor McCarter, Secretary David Young excused absence Attendees: Dan Freeman, Keyes Associates Chris Sullivan, QMS Project Coordinator Walter Parker, Buildings & Grounds Mgr. Meeting opened at 7:00 PM CORRESPONDENCE Ltr. to Keyes from J.T. Callahan re: C.O.P. #106 ref. SMI Partition Repair $124.00- QMS. Ltr. to Keyes from J.T. Callahan re: C.O.P. #47 ref. Added Engineering Z2 $1,302.00- QMS. Petty Cash Voucher - $8.29.00 charged to MBC Acct. 01-550-2-5421 for camera battery. Ltr. to Ron Ashton from Chris Sullivan re: Memo from Scott Leite, Health Agent being forwarded for comments - QMS. Ltr. to Keyes from J.T. Callahan re: RFI #86 ref. Eastern 16 Clock/Speaker locations— QMS. Ltr. to Keyes from J.T. Callahan re: RFI #86 ref Eastern 12 Color Selection - QMS Ltr. to J.T. Callahan from Chris Sullivan re: Directive to Montle Plumbing to install 3" floor drains in showers of baths G6, G9A and G23 — QMS. Ltr. to All Depts. from Town Accountant re: Warrant closing early for holiday. MBC YTD Budget as of December 31, 1998 Ltr. to Walter Parker from ATC Assoc. re: Air Quality Report from 1/6/99 testing — QMS Ltr. from MBC re: Appointment of Paul Letendre, MHS Project Coordinator. Ltr. from MBC re: Notification to seek alternate location for programs at MHS during summer months of construction. QUALTERS MIDDLE SCHOOL UPDATE Kitchen Faucets - Memo to Scott Leite from Chris Sullivan re: kitchen faucet requirements. Dan Freeman commented that TCI's response was that the faucets indicated meet code requirements. Mobile Cashier Stands - Re: C.O.P #87 — MBC advised Dan Freeman that the cost to purchase 2 mobile cashier stands seemed excessive in price. Dawn Florence, Kitchen Services Director and Walter Parker researching a lower priced unit that will meet their need. Air Quality Testing — Walter Parker provided a summary report of the air quality testing provided by ATC Associates. Mr. Parker reported that the tests were rated at acceptable levels in all areas. Air Quality — Mr. Parker opened discussion re: poor air quality at QMS. Mr. Parker commented that the exhaust fan was not working since the new electrical panel is not yet installed. Chris Sullivan reported that there is fresh air still going in to the classrooms. Eight small ventilator units are currently being used at QMS. Chris Sullivan noted that all new curbed fans are to be installed by contract. Ms. Sullivan noted that the 2 Large Hepa filters that were to be provided by the contractor, have not arrived on site. The Contractor is apparently having difficulty locating units. Rich Feeley suggested that Chris Sullivan contact ATC Assoc. to pursue leads on vendors and follow up with J.T. Callahan. Knox Box — Chris Sullivan asked Walter Parker if he had ordered the knox box for QMS. Mr. Parker responded that he had not. Ms. Sullivan requested that Mr. Parker order immediately as to not delay installation any further. Radiators — It was reported that three radiators are beyond repair. Chris Sullivan stated that she would like construction to move forward in the gang toilet area. Suggestion was made by Ken Gay to replace with new cast iron for longer durability. Keyes will ask TCI to review. Data cabling — Chris Sullivan reported that Burt Masson has 2 quotes from vendors to design and install cabling at QMS. Mr. Masson expects final information in approx. 2 weeks. Ms. Sullivan notified Mr. Masson that although the ceilings are currently down that they are scheduled to go back up to address the dust issue at Qualters. Computer Lab — Chris Sullivan reported that the move of the administration offices would occur during February school vacation. The Committee suggested that Ms. Sullivan schedule a meeting with QMS school staff to communicate the necessary details. Two-week Look Ahead — Ms. Sullivan noted that as of 1-11-99 she is meeting with Mr. Maher, QMS Principle on a regular basis to review a two week look ahead schedule of construction activity at the school. MBC inquired if an updated schedule was provided with pay requisitions. Ms. Sullivan responded that none was provided. Rich Feeley stated that an updated schedule must be provided with next pay requisitions. Tenting for Masonry — Ms. Sullivan reported that the heating on masonry work is checked every morning and night. Ms. Sullivan noted that the heat has been recorded at 80 degrees. It was discussed that to date the costs to date are relatively minimal. Chris Sullivan is keeping file for winter conditions. Louver Cover — Chris Sullivan indicated a discovery that the existing louver at QMS had a cover at one time. Rich Feeley questioned Keyes Assoc. as to the possibility fabricating a new cover. Dan Freeman recommended that a price for the cover be determined before making any recommendation. Ms. Sullivan reported that Debrino was on site to review caulking issue around louvers. Chris Sullivan to obtain a letter from Universal that will verify that asbestos around louvers not a problem. Front Entry Floor Tile —Chris Sullivan noted that the installer was responsible for waxing the floor tile installed at front entrance by contract before use. The waxing was not done. The Committee suggested that Ms. Sullivan send a memo to the vendor to identify the situation. The Town will not be responsible any damage by scuff marks, etc. Steel - Steel is scheduled for delivery on Monday, January 18, 1999. Roof Flashing —Dan Freeman contacting roof specialist to explore less expensive alternative to address issue. Wall pads in Gym — J.T. Callahan offered to purchase the gym pads for QMS. Rich Feeley suggested that Chris Sullivan to direct the vendor to Robinson School when measurements are taken at QMS. The vendor is needed to measure and order padding for gym at the Robinson School. J.T. Callahan owns 1" strip to be installed 4" from the gym floor at Robinson. Fence — Ron Ashton walked with J.T. Callahan along the west wing from behind the school with Chris Sullivan Fire Alarm Panel — Ms. Sullivan commented that the addressable Fire Alarm Panel was reviewed by Lt. Joe Sarro this week. No issues were reported. Water Cooler — Ken Gay questioned Dan Freeman about the finishes planned for the water coolers. Mr. Freeman noted that oak trim has been ordered. No provisions were made in the contract to replace with glazed block. Chris Sullivan commented that the plywood backing should be sealed with polyurethane. Dan Freeman will follow up. Mr. Freeman noted that a Change Order would be coming. Insulation in Doorframe — Discussion was opened re: foam vs. fiberglass method. Ken Gay suggested that foam would deaden sound and make the door frames more rigid. Dan Freeman will discuss issue further with Bruce Hanna, J.T. Callahan. COP's Outstanding - Dan Freeman noted that Keyes Associates has issues pending regarding the following Change Order Proposals: #96 Ref. Door Hardware Sets #86 Ref. Soffits for Stairs #87 Ref. Kitchen Equipment #112 Ref. Missing 12K for quarry tiles COP's Submitted for approval: COP #106 Ref. Repair SMI Partitions in the amount of $124.00. Back charge to SMI for repair to enclosures that had leaks. • COP #47 Ref. Added Engineering Z2 in the amount of $1,302.00. Added engineering necessary to confirm improper construction and connection to link at QMS. MOTION to approve C.O.P. #47 in the amount of $1,302.00 for an as built layout needed to orient the proposed building with respect to the new building at QMS. WM/ICG Passes 3-1 J. Liddick opposed MOTION to approve C.O.P. #106 in the amount of $124.00 to make necessary repairs to SMI partitions that came loose at QMS. WM/KG Passes 4-0 Change Order Proposals The Committee review/approved the following Change Order Proposals as presented by Keyes Associates. • COP#83 —Ref Johnson Controls billing new door opening at QMS in the amount of $802.00. Status: Rich Feeley suggested that COP#83 be rejected, and that the original invoice be returned to the MBC for payment. KEYES ASSOCIATES: C9410.04-04 - Rich Feeley requested clarification re: engineering services for site plan review at QMS in the amount of $1,423.00. Status: Approval pending further clarification of services by Alan Corvi, Keyes Assoc. WINSTON BUILDERS — Re: Payment Requisition #5 Status: No action taken. Approval was postponed to review with Tata & Howard next week. MANSFIELD HIGH SCHOOL Ball Field — Walter Parker reported concerns from the MHS Athletic Dept. regarding planned construction activity effecting the ball field. Mr. Parker stated that that the MHS Field Hockey Team must have a field to use for the Spring season. Mr. Parker to review plan with Athletic Director and layout actual footage of the field size needed. Motion to adjourn 925pm Respectfully Submitted Eleanor McCarter, Secretary 4V';� /fames Liddick, Clerk 3�z�99 Date