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HomeMy WebLinkAboutMBC 01/26/1999APPROWED TOWN OF MANSFIELD Mansfield Municipal Building Committee Minutes of January 26, 1999 Members Present: Rich Feeley, Chairman, Jim Liddick, William Moore Ken Gay, David Young and Eleanor McCarter, Secretary Attendees: Walter Parker, Buildings & Grounds Bob Gurek, School Business Manager Dan Freeman, Keyes Associates Christina Sullivan, QMS Project Coordinator Dawn Florence, School Kitchen Services Meeting opened at 7:10 PM CORRESPONDENCE Ltr. to Gary D'Ambra, Light Dept. from Chris Sullivan re: Request for Dept Assistance - installation of new switch gear at QMS Project. Ltr. to J.T. Callahan from Chris Sullivan re: Directive to demo existing radiators and install new convectors in existing baths at QMS. Ltr. to MBC from J.T. Callahan re: COP #115 ref. Shower Bases Room G6, 9A, 23 —in the amount of $2,221.00 at QMS Ltr. to Bob Vogel from MBC re: Non -Payment of Invoices to Wallace Floyd -MHS Ltr. to MBC from J.T. Callahan re: COP #90 ref. Breakdown of Roof Flashing-QMS Ltr. to MBC from J.T. Callahan re: COP #54 ref. Relocate Washer/Dryer in the amount of $8,353.00-QMS. Ltr. to MBC from J.T. Callahan re: COP #68 ref. Roof Drain Changes in the amount of $7,452.00-QMS. Ltr. to MBC from J.T. Callahan re: COP #96 ref. Hardware Changes ALLZ (revised) in the amount of $3,663.00. Sketch to MBC from Bob Gurek re: School Dept. input to proposed field renovations - MHS. Ltr. to MBC from J.T. Callahan re: T&M Venting for B6/B8 toilets, Z6 — QMS. To MBC from Dan Freemen — January change order proposal status update — QMS. Ltr. to MBC from John Moretti, School Superintendent re: Request that Architect provide updated information re: substantial changes to school projects. Dan Freeman was asked to provide a cover letter. MBC will coordinate sending complete set of plans/specs. Ltr. to MBC from Dawn Florence, Kitchen Services Director re: Additional revisions to kitchen equipment plans for Robinson School and QMS. QUALTERS MIDDLE SCHOOL Kitchen Equipment — Ms. Florence presented additional modifications to the kitchen equipment plan at Robinson and QMS for consideration. Ms. Florence noted that the current kitchen service program at Robinson was modified in Sept. 1998, based on the equipment available in the Fall. Since the food program has been working fine, some of the previous changes requested are no longer necessary. Bob Gurek, commented that the School Dept. has reviewed the additional revisions and supports the kitchen requests being made by Ms. Florence. Candy Stove — Ms. Florence commented that the existing candy stove at the Robinson School is no longer needed. It was recommended by the MBC that the existing two burner candy stove at Robinson be turned over to the School Department as surplus. Condiment Stands — Ms. Florence requested a deletion of (2) mobile condiment stands specified in the contract for QMS. Ms. Florence commented that the additional cost of $1,040.00 to add a back panel to each stand seemed very high. Condiment Tables — Ms. Florence requested that (2) sturdy tables be added to the list of school furnishings for QMS to be used for condiments in the cafeteria. The School Dept. indicated to the MBC that they have decided to coordinate the purchase of school furnishings for QMS themselves rather than use an outside consultant. Ms. Florence will follow up with them re: purchase of the tables to be used for cafeteria. • Cashier Stands/OMS — (2) Cashier stands will remain deleted as previously discussed. Ms. Florence and Mr. Parker are investigating the purchase of a less expensive model. The Committee agreed that the purchase of (2) less expensive cashier stands would be paid out of the School construction budget. • 6 Burner Range/Robinson —Request was made to leave the existing six burner kitchen range at Robinson, in lieu of purchasing a convection oven. 6 Burner Range/QMS — A request was made by Ms. Florence to purchase (1) new six burner range for the Qualters Middle School. Ms Florence clarified that instead of moving a range for installation at QMS, we would be buying a new range for the contractor to install. Richard Feeley expressed concern that the new stove may require rough -in changes. Ms. Florence responded that the range spec included in the contract documents was used to send to vendors for quotes. The rough -in is expected to be the same. Mr. Feeley requested that we obtain a cut sheet from the manufacturer (Vulcan) to ensure correct rough -in. The School Dept. will move forward with the purchase of a 6 burner stove and arrange delivery to installation site (QMS). The range is to be installed by the Contractor. Credit due to Town - Ms. Florence commented that J.T. Callahan owns installation of a range by contract, therefore a credit should be due to the Town of Mansfield for the unnecessary oven move owned by Jacob Litch from Robinson to QMS. A credit would also be due from Jacob Litch for the deletion of (2) condiment stands and (2) and cashier stands. Dan Freeman will instruct Jacob Litch to provide all credits due. MOTION was made by Jim Liddick to incorporate the revised kitchen changes at QMS as requested by the School Department, pending written approval by the confirmation from School Dept. and Kitchen Services Director. Summary of the approved changes as agreed to by the School Dept., Kitchen Serv. Dept. and MBC include the following: • Leave existing 6 burner range at Robinson Elementary in lieu of purchasing a convection oven. • Direct Walter Parker to secure the purchase of (1) new Vulcan GH56 Heavy duty gas range for delivery at Qualters Middle School. • Delete condiment stands including original spec and all subsequent references to condiment stands from QMS. (Condiment tables to be ordered by the School Dept. as part of School Furnishings). • Delete cashier stands —Delete (2) cashier stands as previously requested. Upon the selection of less expensive cashier stands by the School Dept., the MBC agrees to cover the cost incurred from the QMS School Construction budget. • Installation of 1" gas connection and necessary services to install new Vulcan GH56 range to be provided by J.T. Callahan. • Existing 2 burner (candy stove) to be given to the Mansfield School Dept. as surplus. JL/KG Passes 5-0 OMS School Furnishings — Referring to the long lead time for school furnishings at the Robinson School, David Young suggested that the MBC send a memo to the School Department recommending that they begin preparing a needs list for school furnishings now to ensure fall deliveries. Data Cabling — Discussion opened re: a memo from Walter Parker expressing the need of one additional wiring closet for data cabling at QMS. Storage room A208 was suggested as possible use. Chris Sullivan will follow up. Jim Liddick requested that Mr. Parker confirm details relating to the necessary power required. Rich Feeley reminded School Dept. that the ceiling would be going back up. Walter Parker responded that having ceilings up was not a problem, much of the work to the existing building will be surface mounted. Electrical - Chris Sullivan commented that the electrical work is now being done in the new addition. Ms. Sullivan indicated to Walter Parker that cable could move forward in this area with their work as well. Jim Liddick suggested that MBC to send memo to Moretti re: Status of selecting a vendor to install data cable and designated point person to coordinate cabling. Site Inspections — Chris Sullivan reported that some Town Inspectors have been on site visiting and/or performing inspections without her knowledge. To maintain good communication re: the QMS Project, it was suggested that Chris Sullivan send a memo to Dave Conley, requesting that inspectors check in at the job site trailer when on site. Jim Liddick questioned whether JTC has a visitors book to sign. David Young suggested that MBC send a letter to J.T. Callahan indicating who is permitted on site and that a log book of all visitors should be maintained. SBAB Request - Keyes Associates was requested by the School Dept. to send a letter to SBAB indicating any substantial changes to the School Projects. Dan Freeman will prepare a cover letter and coordinate with MBC to send complete set of plans and specs for QMS and MHS Projects. Dan Freeman confirmed with the MBC that the value of school projects increased in December 1998 from $23.8 to $30.8 mil. with the $7.0 million referendum vote by Town Meeting. Order of Conditions — Chris Sullivan opened discussion re: order of conditions to clean swale. David Young suggested that the MBC send a letter to Town Manager, School Dept., Conservation re: the town performing work to clean the swale as was previously agreed. Steel - Chris Sullivan reported that the steel columns outside the cafeteria could not be installed while school is in session due to a safety issue. Equipment was being used very close to cafeteria walls. The contractor has agreed to perform steel work on Saturday. Seismic sketches needed — Chris Sullivan commented that she is waiting for answers re: required work to auditorium. Caulking — MBC discussed a letter regarding asbestos containing material around windows. Universal found the caulking around windows to be in good condition. It was recommended by Universal Engineering for SMI to leave the caulking in place. Dan Freeman to follow up with a credit request from Suburban Middlesex Insulation (SMI). Water coolers — Ken Gay had previously asked Dan Freeman re: trim planned around bubblers. Chris Sullivan noted that she is following up on the issue. Windows/Glass Block — Re: removal responsibilities. Chris Sullivan noted to the Committee that the General Contractor owns removing the glass block by contract and SMI owns removal of windows. Chris Sullivan reported that the glass block has been removed by SMI not J.T.Callahan, therefore, J.T. Callahan will owe credit to Town. Site li hting —Discussion opened that there appears to be insufficient lighting currently in the bus loop area. Issue to be addressed with Jim May, Wallace Floyd. Claim for Winter Conditions — David Young questioned the status of J.T. Callahan's cause for claim. Rich Feeley commented that the premise for J.T. Callahan's claim is that if the foundation was completed by Dec. Ist then tenting or heating costs would not have been incurred. The project is on schedule at the time. Schedule — Ken Gay questioned whether construction photos should be submitted with schedule. Construction photos are not part of the QMS contract documents. The Committee suggested that the Project Coordinator take pictures periodically. Application for payment #7 - Application for Payment to J.T. Callahan was withdrawn due to error in submission. Air Quality — Chris Sullivan reported that the mechanical crew on site, raised an issue re. severe mold found in crawl space. Issue pending further investigation. Change Orders — The following Change Order Proposals were reviewed for approval by the MBC as submitted by Keyes Associates: COP #41 - T&M venting for clean -outs in toilet rooms B6 & B8 in the amount of $1,466.00 - David Young requested that notation to COP log be changed to Field Condition (FC). Status: Approved. COP#54 - Relocation of washer/dryer at Home Economics in the amount of $9,325.00. The Committee expressed serious concern re: high cost of such work. Suggestion was made by Jim Liddick that sketches be reviewed for consideration of work to be completed on Time & Materials. Status: Denied as submitted. MOTION to send memo to J.T. Callahan requesting that the relocation of the washer/dryer at Home Ec. (COP#54) be completed based on Time and Materials. DY/WM Passes 5-0. COP#89 — Relocation utilities fr. New emer. Elec. Rm B9 @ Stair S-7 in the amount of $2,215.00_ Status: Denied as submitted. Request for further back up. COP#94 — T&M Blow -down vent @ Boiler room in the amount of $805.00. Status: - Denied as submitted. Work is completed. C.O.P. was Returned to architect for complete back up from Montle Plumbing. COP#96 — New Hardware sets for scheduled doors in the amount of $3,663.00. Status: Approved. Note was made that former J.T. Callahan employee submitting quote for hardware. COP#101 — Soffit under landing @ stairs S-3 & S-4 West Wing Status: Denied as submitted. Request for further back up. COP#110 — Hot water line @ new emer. Showers in existing science rooms in the amount of $1,379.00. Status: Denied as submitted. Hot water line to be installed based on Time & Materials. Dan Freeman will forward of a summary of all proposals discussed. Change Order #6 — J.T. Callahan/Change Order 46 was reviewed for payment by the MBC as presented by Keyes Associates. The following change order proposals were included: C.O.P. 947 Existing building layout verification: engineering costs in the amount of $1,302.00. C.O.P. #106 Repairs to SMI Temporary partitions in the amount of $124.00 MOTION was made to approve payment to J.T. Callahan for Change Order #6 for a total amount of $1,426.00 DY/JL Passes 4-0 Roof—Chris Sullivan reported that there were no leaks after heavy rains last week. Dan Freeman is still investigating the necessary roof work with Firestone. Louver — Dan Freeman has referred issue to Ron Ashton to follow up. TCI claims that they do not handle this type of work. SMI Credits — Chris Sullivan indicated that there may be credits due to the Town from Suburban Middlesex Insulation. Ms. Sullivan will generate a list of issues for MBC to pursue with SMI. MANSFIELD HIGH SCHOOL Abatement proposal - David Young questioned status re: abatement work. Richard Feeley confirmed that Universal Engineering has sent a proposal for asbestos removal to J.T. Callahan. MBC has a copy of proposal on file. Issue to be followed up with J.T. Callahan. Cease and Desist Order - Discussion opened regarding a Cease and Desist Order issued by the Mansfield Conservation Commission for start of construction activity to the ball field at MHS without hay bales in place. Dan Freeman to discuss the issue with Alan Corvi, Landscape Engineer at Keyes and Jim May at Wallace Floyd. Delay of BuildingPermit — Rich Feeley expressed concern re: procedural issues that were not followed by J.T. Callahan that is causing delay in obtaining a building permit for the NMS Project. Dan Freeman to follow up with David Burson, and Jim May at Wallace Floyd. Mr. Feeley requested that all parties continue to document any further occurrences. Ball field— Rich Feeley requested that the School Dept send a letter to MBC confirming their request to direct our Architect to incorporate the changes as indicated on drawing to restructure the existing ball field into a multipurpose grass playing field. Non Payment of Services — Rich Feeley questioned Dan Freeman Re: complaint from Wallace Floyd relating to non-payment of services. Mr. Freeman assured the MBC that there was a communication problem with Wallace Floyd. Issue re: non-payment of services has been resolved. Wallace Floyd has been paid for services to date. Meeting adjourned at 10:30 PM Respectfully Submitted, Eleanor McCarter, Secretary J mes Liddick, Clerk 3/-3°l49 Date