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HomeMy WebLinkAboutMBC 02/02/1999TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of February 2, 1999 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay David Young and Eleanor McCarter, Secretary William Moore — Excused absence Attendees: Bob Gurek, M.S.D. Business Manager Jim May, Wallace Floyd Assoc. Paul Letendre, MHS Project Coordinator 7:OOPM FY2000 Budget Review Rich Feeley, Chairman met with Town Manager, Finance Committee and Town Accountant to review proposed MBC budget for fiscal year 2000. Budgets will not be finalized until all department budgets have been reviewed. 7:30PM MEETING OPENED CORRESPONDENCE Ltr. to J.T. Callahan from Wallace Floyd re: Building Permit Application -MHS FAX to J.T. Callahan from Wallace Floyd re: Requisition for Payment #1 -MHS. J.T. Callahan/Application for Payment #7 submitted by Marc Joude-QMS. Memo to MBC from Marc Jaoude re: MHS DEP Permit number. Ltr. to Keyes from J.T. Callahan re: Boiler Breaching-QMS. Ltr. to Gale Assoc. to Kevin Foley from Jeff Bergeron re: J/J Roof estimate. Ltr. to MBC from Keyes Assoc. re: Conservation Commission requirements-QMS. Ltr. to Wallace Floyd from J.T. Callahan re: Asbestos Abatement at MHS. Ltr. to MBC from Wallace Floyd re: Removal of Hazardous Waste. J.T. Callahan owns coordination of abatement. Discussion was that the MBC selects vendor Contractor contracts - MHS. Ltr. to John D'Agostino from Al Bacchiocchi re: Construction Permits - MHS To MBC from Christina Sullivan re: Daily Report Log — QMS Project. To MBC from Gale Assoc. re: Boston Estimating Serv. Request for J/J roof estimate. To MBC from J.T. Callahan re: C.O.P. #91 ref. Lobby Heat Deterior Pipe Z3 — QMS. Ltr. to light dept. from Chris Sullivan re: Request for assistance-QMS. MANSFIELD HIGH SCHOOL UPDATE Submittal - Paul Letendre, MHS Project Coordinator, reported that the submittal for work performed at the South End was unacceptable. Submittal was returned to J.T. Callahan with a request that additional information be provided. Permits — Paul Letendre reported that J.T. Callahan has obtained Exterior Demolition Permit and Foundation Permits from the Building Department. Mr. Letendre noted that the construction activity in the courtyard is considered to be exterior work by the Building Department. Daily Logs — The Project Coordinator commented that daily Field Report Logs are being kept on computer. Rich Feeley requested that hard copies be provided for MBC files and cc: to Town Manager. David Young added that any problem issues should be highlighted for Town Manager. Construction Photos — Paul Letendre offered to take photos on site with his personal camera should the Committee request project photos. Rich Feeley noted that the contract specifications indicate that the Contractor is required to hire a professional outside service, approved by the owner and provide construction photos to the Town. David Young requested that Mr. Letendre take photos of existing conditions and any areas of concern in addition to photos supplied by J.T. Callahan. BuildingPermit — Jim May was asked re: Status of obtaining a Building Permit. Jim May responded that the subcontractor must complete the abatement portion of application before a building permit can be obtained. Paul Letendre will notify the Site Supervisor to send three asbestos abatement proposals to Ammar Dieb at Universal Engineering for his review. Temporary Fencing — Mr. Letendre reported that the construction fencing is in place. Paul Letendre will review status with Lt. Sarro to ensure the fencing meets Fire Dept. approval. Pre- Construction Meeting — Paul Letendre attended a Pre -Construction Meeting January 28a` at J.T. Callahan & Sons, Bridgewater MA. Mr. Letendre noted that subcontractors were in attendance. Standard procedures were discussed and plans were distributed. Site Lighting —Discussion was opened by David Young that the current lighting at MHS is insufficient. A meeting is scheduled for Wednesday, February 3, 1999. Paul Letendre and Jim May will review plans with the Contractor. Egress Plan — Rich Feeley advised Paul Letendre that if there is any construction activity that will change egress at the high school, J.T. Callahan must notify the Fire Dept. immediately. Steel Submittal - Rich Feeley questioned Wallace Floyd as to the status of the steel submittal. Jim May reported that Wallace Floyd is sending the necessary structural information to Keyes Assoc. for review. Keyes will forward their response directly to J.T. Callahan. Emergency Numbers — Richard Feeley asked whether emergency numbers have been posted on site. Paul Letendre to follow up. Job Site Meeting — A site meeting is scheduled for February 12, 1999 @ lOAM at MHS. Jim May commented that energy calculations are still needed from TCI as well as the affidavits from Keyes Associates to obtain building permit. Ham — Paul Letendre commented that J.T. Callahan would be placing hay bales on site this week. An agreement was reached between Alan Corvi, Keyes Assoc. and Dick Lewis, Conservation Commission to install hay bales in buffer along the perimeter of the ball field. Wallace Floyd will issue a directive requesting a cost change proposal for changes. Removal of Ball Field — As directed by the School Dept., the MBC directed Wallace Floyd to include removal of all clay and subsurface material from the baseball diamond in landscape plans. In place of the ball field diamond, Contractor is to plant grass for multipurpose field use. DEP Permit — Discussion opened as to whether separate DEP Permit #'s are required for QMS and MHS. J.T. Callahan claims that the Town should be responsible to obtain a permit number since changes have occurred since filing. Meeting to be held February 8, 1999 between Alan Corvi, Keyes Assoc. and Dick Lewis to resolve issue. Drainage Outfall — The suggestion was made by David Young to send a memo to Conservation, School Dept. and DPW from the MBC. J.T. Callahan has completed their work. Cleaning the swale of vegetation and debris is a maintenance issue to be handled by other appropriate parties. SBAB —Dan Freeman indicated to the Committee that Jim Anderson, SBAB does not require any additional information regarding school construction projects. Rich Feeley questioned Bob Gurek as to whether the information previously requested by the School Department is required. Bob Gurek will confirm what documentation is needed, if any. ROBINSON: Robinson Punch List - Walter Parker reported that J.T. Callahan is working to complete the remaining outstanding issues at Robinson. Rich Feeley asked that Walter Parker provide MBC with an updated list of the remaining issues to be resolved. MBC will follow up with J.T. Callahan upon receipt of final punch list. Richard Feeley noted that the Town would like to obtain the final Occupancy Permit by March. Exterior Paint/Gas Pipe - MBC asked Walter Parker to follow up re: exterior painting of the gas pipe. Pipe is to be painted gray as required by code. Bollards — Plumbing Inspector is requiring placement of a Jersey Barrier instead of bollards in front of gas meter. QUALTERS MIDDLE SCHOOL Knox Box — Walter Parker was questioned as to the status of ordering the knox box for QMS. Mr. Parker responded that he has directed his Electrician to order the unit. JCI Cabline - Bob Gurek reported that the School Dept. has selected a vendor to install cabling. Mr. Gurek noted that the school would be going through ETIS (a state wide system for technologies) to purchase. The cost is estimated at $57,000. Cost to include computers and server. Bob Gurek stated that he misunderstood a previous discussion and assumed that the QMS contract included cabling. Rich Feeley pointed out to Mr. Gurek that extensive telephone systems and wiring is included, however cabling for the computers is not covered in the contract. Mr. Gurek will prepare a contract agreement from the School Dept. cc: to MBC. School Furnishings — A meeting is scheduled for Feb. 8`h to discuss School Furnishings Walter Parker noted that the School Dept. is planning to hold a Vendor Fair to review various equipment available. Move of Stove — Status as to who owns the move of stove from Robinson to QMS is still in question. MEETING MINUTES Meeting minutes of Jan. 5a' and Jan. 19, 1999 were reviewed for approval by the MBC. MOTION was made to approve the meeting minutes of January 5, 1999 JL/KG Passes 3-0-1. David Young abstained. MOTION was made to approve the meeting minutes of January 19, 1999 JL/DY Passes 4-0. INVOICES The following invoices were reviewed for approval by the Committee: JT. Callahan Application for Payment #1 —MHS $106,993.75 Status: Denied as submitted. Missing proper documentation. Christina Sullivan - QMS Project Coordinator Payment Requisition. MOTION was made to recommend payment in the amount of $2,400.00 to Christina Sullivan, QMS Project Coordinator for weeks ending Jan. 23`a and Jan. 30, 1999. DY/KG Passes 4-0. W.B. Mason — Supplies purchased for MHS Project Coordinator. MOTION was made to recommend payment to W.B. Mason in the amount of $137.13. DY/KG Passes 4-0. Mini Warehouse Inc. — Storage trailer rental at QMS. MOTION was made to recommend payment to Mini Warehouse Inc. in the amount of $80.00 for the month of January. JL/ KG Passes 4-0. Suburban Middlesex Insulation — Application for Payment #3 was reviewed for approval for abatement work performed at Qualters Middle School. MOTION was made to recommend payment in the amount of $37,905.00 to Suburban Middlesex Insulation for abatement work at QMS. DY/KG Passes 4-0. Keyes Associates Keyes Professional Services rendered to the QMS through December 26, 1998. Status: No action taken. Clarification required re: Haller Testing fee $6,597.50. JTC/Application for Payment #7 - J.T. Callahan's payment requisition for work performed at Qualters Middle School was reviewed for approval/payment. It was suggested that the MBC to send a letter Keyes Assoc. requesting confirmation that the lien waivers from subcontractors are on file. MBC should also be receiving copies of updated schedule with each payment requisition. MOTION was made to recommend payment to J.T. Callahan in the amount of $597,103.38 for work performed at Qualters Middle School. DY/KG Passes 4-0. Respectfully submitted, Eleanor McCarter, Secretary luti�0% ames Liddick Date