HomeMy WebLinkAboutMBC 02/09/1999TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of February 9, 1999
Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
William Moore, David Young, and Eleanor McCarter, Secretary
Attendees: Dan Freeman, Keyes Associates
Chris Sullivan, QMS Project Coordinator
Walter Parker, M.S.D. Director Building & Grounds
Bob Gurek, M.S.D. Business Manager
Meeting opened at 7:00 PM
CORRESPONDENCE
Ltr. to J.T. Callahan from Chris Sullivan re: Installation of fencing around transformer as
required by the Electrical Inspector. Chris Sullivan reported that the fencing has been
installed as required - QMS.
Ltr. to MBC from Dawn Florence re: Request for revisions to School Kitchen Equipment
at QMS and Robinson.
To MBC from Paul Letendre — Sample format of MHS field report.
To MBC from Chris Sullivan — Project Coordinator Daily Logs - QMS.
Ltr. to Walter Parker from Summit Heating Service Inc. re: Advising that boiler burners
have been left uncovered during construction - QMS.
Ltr. to Chris Sullivan from Walter Parker re: Boilers at QMS.
Ltr. to Chris Sullivan from J.T. Callahan re: Response to W. Parker's letter dated 2-2-99
re: Boilers at QMS.
Ltr. to MBC from Conservation Commission re: Modification of Order of Condition.
Request to be provided with updated plans - MHS.
Ltr. to MBC from Wallace Floyd Assoc. re: Proposed field renovations at MHS.
Sketch to MBC from Keyes Assoc. re: Dedication plaque — QMS.
Ltr. to Conservation Commission from MBC re: Coordinating efforts to clean out the
swale at QMS.
Ltr. to MBC from Dick Lewis re: Drainage work - QMS.
Ltr. to Walter Parker from Mike Ahern re: Brook at QMS.
Memo to MBC from Bob Gurek re: Sending school drawings to Jim Anderson, SBAB.
Ltr. to MBC from Keyes Assoc. re: School documentation to SBAB unnecessary — QMS.
Ltr. to MBC from Bob Gurek re: Support to proposed kitchen equipment revisions at
QMS & Robinson.
Memo to MBC from J. Moretti re: School Furnishing consultant not needed for QMS.
Ltr. to MBC from Bob Gurek re: Appointing Walter Parker School Liaison to coordinate
data cabling needs.
Ltr. to MBC from Bob Gurek re: Coordinating purchase of school furnishings for QMS.
FAX to MBC from Steve MacCaffrie re: Robinson Elementary School issues.
Mtg. Minutes to MBC from Chris Sullivan re: Construction update with Principal - QMS.
Ltr. to JTC from Tri-State Protection Co. re: Relocation of valve assembly-Rm 137C
Directive to disregard change order request. No additional cost incurred for relocation-
QMS.
Ltr. to J.T. Callahan from Keyes Associates re: Summary of Change Orders — QMS.
Ltr. to J.T. Callahan from Chris Sullivan re: Answer to RFI 979, Electrical work in G22-
QMS.
Ltr. to J.T. Callahan from Wallace Floyd Assoc. re: Payment Requisition #1 - Request
that all required documentation be submitted to the Town before payment — MHS.
Ltr. to all Dept. Heads from Town Manager re: Final wording changes to Annual Town
Meeting warrant.
MBC Dept. monthly long distance telephone service.
MBC Dept. YTD budget report as of January 31, 1999.
Memo to All Depts, from Bea Kearney re: Early closing of warrant for President's Day.
Ltr. to John D'Agostino from MBC re: MHS Bid plan deposit - requests for refund.
Ltr. to Haller Testing from Keyes Assoc. re: Accepting proposal for testing and
inspection services — MHS.
Ltr. to MBC from Keyes re: Jim Anderson, SBAB does not require any documentation.
Ltr. to MBC from Wallace Floyd re: Construction to ball field — MHS.
Ltr. to MBC from J.T. Callahan re: Outstanding issues at Robinson Elementary School.
Ltr. to Chris Sullivan from B. Hanna re: Boilers — QMS.
Ltr. to J.T. Callahan from Wallace Floyd re: Payment Requisition 91 — MHS.
Rich Feeley stated that J.T. Callahan is required by AIA General Conditions to provide a
release of lien from all sub contractors prior to payment of requisitions. Issue to be
addressed at the next job site meeting.
QUALTERS MIDDLE SCHOOL UPDATE
Drainage Swale - It was discussed that part of Order of Conditions was left out of
contract documents. Alan Corvi, Keyes Assoc. to clarify what was intended to be
included in documents, and verify the work that was done. Chris Sullivan reported that
there was an amendment to the Order of Conditions that includes 80 ft of Swale cleaning.
The MBC discussed concerns raised by Conservation Commission re: the flared end
section installed below grade level. The suggestion was made to send a memo from the
MBC to the Town Manager and School Dept. suggesting cooperative efforts by town to
address the issue.
Hub Location — Chris Sullivan noted that a request was made by Bert Masson to use
A209 for additional hub. Ms. Sullivan does not foresee any problem with intended use.
Computer Purchase - Rich Feeley asked Bob Gurek re: the status of computer purchases
for QMS. Mr. Gurek commented that the School Dept. is exploring a discount purchase
of several computers. No purchases have been made at this time.
Stolen Computer — Richard Feeley questioned Ms. Sullivan re: the status of computer
replacement. Ms. Sullivan reported that she was told by Bert Masson to delay such
purchase. The Committee advised Ms. Sullivan that the classroom computer should be
replaced immediately, Chris to send letter to SMI directing them to move forward with
purchase of computer.
C.O.P.117 ref. Installation of Sump Pump - Ms. Sullivan indicated that the work may
be unnecessary. Chris Sullivan will follow up with TCI.
Water Heater - PVI to start up water heater for evaluation. Bob Gurek noted to the MBC
that the School Dept. is not planning to purchase the extended warranty on the water
heater at Qualters.
Drinking Fountains — Chris Sullivan commented that 4 new water coolers are scheduled
for installation. Ms. Sullivan noted JTC has discovered 5 existing water coolers that are
broken. Water coolers must be provided by code, based number of students. Walter
Parker to walk through school to follow up re: broken drinking fountains.
Key Charts — Chris Sullivan asked Walter Parker about the status of the key charts for
QMS. Mr. Parker responded that key charts would be ready on Friday, February 12th.
C.O.P.118 ref. Approved Shop drawings — Dan Freeman noted that the contractor did not
follow a change made to the steel shop drawings. Nashoba Steel should have requested
clarification regarding the revised shop drawing. Ron Ashton to follow up. Request is
being made to shorten steel beam.
Documentation — Chris Sullivan reported that proper documentation of work performed
from J.T. Callahan has been lacking regarding the QMS project. Issue to be addressed at
job site meeting. MBC suggested that Ms. Sullivan document her concerns to the MBC.
Dan Freeman was also asked to document any problem areas. Chris Sullivan should ask
Keyes Assoc. to follow up re: missing information.
Construction Schedule — Chris Sullivan reported that the contractor is on schedule with
Zone 2.
Roof flashing — Dan Freeman noted that Mark Puleo from Firestone visited site today to
re-evaluate roof flashing.
Stage Curtain — Chris Sullivan reported that asbestos has been found on stage curtain.
Town owns removal of firewall. Ms Sullivan noted that the stage curtain is attached to a
fusible link. David Young suggested that whoever is responsible for reviewing fire code
issues for this project, review this issue and assess proper procedure.
Gym Roof— Sample repair testing to be done during school vacation. Dan Freeman
noted that the contractor would knock off spalls, fill holes and paint.
Crawl Space — Chris Sullivan raised concern from the Fire Dept re: installation of heat
sensors. Ms. Sullivan will verify what is covered with the contract.
Gang Bathrooms — Ms Sullivan reported that the junior wing and shop area would be
turned over to School Dept. this week. A final punch list will be completed by Ms.
Sullivan. A preliminary format has been established. The committee asked that a
Substantial Completion Form be signed and attached to any rooms and/or areas turned
over to the school prior to the end of the project. Architect will follow up.
Electrical — Walter Parker expressed concern that there is no provisions for electrical
service to his maintenance/pump sheds after the utility poles are removed between QMS
and MHS. Committee to discuss possible alternatives with Wallace Floyd.
Respectfully Submitted,
Eleanor A. McCarter
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ames Liddick, Clerk Date