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HomeMy WebLinkAboutMBC 02/16/1999TOWN OF MANSFIELD Municipal Building Committee Minutes of February 16, 1999 Members Present: Rich Feeley, Chairman, Jim Liddick, r rtj} 1 7 I��Iil�tlg�} ISI Clerk, Ken Gay, David Young and Eleanor McCarter, Secretary Bill Moore — excused absence Attendees: Jim May, Wallace Floyd Assoc. Paul Letendre, MHS Project Coordinator Bob Gurek, Business Manager Walter Parker, Facilities & Grounds Manager Mike Ahearn, DPW Meeting Opened at 7:OOPM CORRESPONDENCE Ltr. to DPW from Tata & Howard re: Winston Builders Corp. Payment Request #5 — Walsh Water Treatment Facility. Ltr. to JCI Communications from Bob Gurek re: QMS Data cabling contract in the amount of $58,177.32 - QMS. Ltr to John D'Agostino from Bob Gurek re: Time Warner providing school data cabling. Ltr. to MBC from Keyes Assoc. re: Drainage Outfall — QMS Memo to MBC from Wallace Floyd re: Directive to relocate hay bales at MHS. Ltr. to MBC from Shaun Burke re: Capital Improvements Committee — Bill Moore to attend meeting scheduled for Thursday, February 18, 1999. To MBC from Paul Letendre re: Daily Log reports - MHS. To MBC from J.T. Callahan re: Proposed Change Order #118 ref. Shorten beams at Cafeteria in the amount of $1,244.00 — QMS Ltr. to MBC from Steve MacCaffrie re: Door hardware issue - Robinson School To MBC from Bea Kearney - Dept. budget as of Jan. 1999. Ltr. to Rich Feeley from Steve MacCaffrie re: Painting of exterior gas pipe and placing of a jersey barrier at the Robinson School. Ltr. to Tony Messina from Rich Feeley re: claim — MHS. Response to Mr. Messina's letter ref. Delay Ltr. to Walter Parker from Christina Sullivan re: Identifying several water bubblers not working at QMS. Ltr. to J.T. Callahan from Christina Sullivan re: Problems with existing coils and traps in the west wing convectors - QMS Ltr. to Universal Engineering/SMI from Christina Sullivan re: Confirming abatement and demo needed at QMS. Ltr. to J.T. Callahan from Christina Sullivan re: COP #119, Time and Materials for disconnect switches at the wheelchair lifts (2) - QMS. Ltr. to J.T. Callahan from Christina Sullivan re: COP #120, Time and Materials for breakers in switchgear for stoves in home economics - QMS Ltr. to J.T. Callahan from Christina Sullivan re: COP #121, Time and Materials to install inverted convectors in toilets 128, 129, 224, 223 - QMS Ltr. to J.T. Callahan from Christina Sullivan re: COP 9122, Time and Materials to demo plumbing in janitors closet's 129B, 225; replace 4 faulty valves for toilets 128, 129, 224, 223 at QMS. Ltr. to Keyes Assocs. from Christina Sullivan re: Toilet partitions - request for verification of work completed - QMS. Ltr. to J.T. Callahan from Christina Sullivan re: COP #108, Changes for head end room at QMS. Ltr. to Bert Masson from Christina Sullivan re: Request to moving hub in J Closet 225 — wall is scheduled for demo - QMS. Response to MBC from Vulcan -Hart Co. re: Cut sheet for VULCAN Stove GH56. Cut sheet was received as requested. MBC Secretary has provided copies of the cut sheet to QMS Project Coordinator. Chris Sullivan to confirm the rough in requirements with the Architect for installation of the stove at QMS. MANSFIELD HIGH SCHOOL Hay Bales — Jim May reported that J.T. Callahan was issued directives from Wallace Floyd re: Revisions to the location and extension of hay bale placement adjacent to playing field and expanded parking along East St. Hay bales are in place as directed. Data Cabling —Bob Gurek reported that the School Department is currently investigating ` the possibility of Time Warner Cable providing computer cabling for all schools. If this is a possibility, the School Dept. will not pursue contract negotiations with JCI as planned. TV Studio at MHS —Discussion was opened as to whether or not Mansfield Cable Access would be subject to public bid laws in paying to build the Studio at Mansfield High School. Mr. May stated that it is his understanding from Cable Access, that since their private funds are paying to build the building, that the TV Studio Project would not be subject to the public bid law. Bob Gurek strongly disagreed. Mr. Feeley responded that since the TV Studio is to be built on school property and attached to a public building (Mansfield High School), it would be considered a public building, and therefore most likely be subject to public bidding laws. A suggestion was made by David Young to schedule a meeting with John D'Agostino, Town Manager, School Dept. and Mansfield Cable Access to clarify the proper bidding procedures required. Rich Feeley added that coordination of all construction activity on site will be essential to both projects. JTC Management Team Concerns — Rich Feeley opened discussion with the Committee regarding the job performance of J.T. Callahan's MHS Site Supervisor. Mr. Messina's general uncooperativeness and attitude has negatively impacted working relationships with the Project Coordinator, Building Inspectors, and MBC some members to date. Mr. Feeley cited the following examples as reasons for concern: • Work schedule — Job Supervisor is not on site full time. • Job Supervisor does not leave job trailer when on site. Job Supervisor allowed J.T. Callahan to perform construction activity in a wetland area without a permit from the Conservation Commission. • Job Supervisor allowed J.T. Callahan to perform demolition activity within the courtyard area of the high school without a demo. permit from the Building Dept. • Job Supervisor has not enforced on-site hard hat and security tag system. • Job Supervisor has scheduled and held project site meetings inconvenient and/or without notice for owner to attend. It was noted that the issues regarding permitting have been addressed with J.T. Callahan. Demolition and Conservation and Foundation Permits have since been issued. Paul Letendre to follow up with J.T. Callahan regarding enforcement of hard hats on site and security tags on site. Rich Feeley requested that Paul Letendre document dates and times of Mr. Messina's time schedule in the daily reports. Jim May to check references on Tony Messina from previous jobs. The Committee agreed that any future issues of concern would be addressed with John T. Callahan III and would support a reason to request that Mr. Messina be removed from the Project if necessary. Site Meeting Cancelled — Paul Letendre reported that the site meeting, scheduled for Friday, February 19, 1999, was cancelled by J.T. Callahan due to the Site Supervisor (Tony Messina) taking vacation. Emergency Numbers — Mr. Letendre reported that emergency telephone numbers have been posted in trailers. Egress Plan/South Addition — Jim May noted that an egress plan has not yet been submitted to Fire Dept. for the South Addition. Work in this area will block an existing entry. Paul Letendre to follow up with Fire Department. Fencing — Site fencing has been reviewed with Lt. Sarro. No problems were indicated. Site Lighting — Questions were raised as to the adequacy of site lighting planned. David Young questioned why light poles were not indicated near the small front parking lot. Jim May agreed that lighting was planned for that area. Mr. May to follow up. The committee also questioned the number of poles scheduled for installation in the main parking area. The Committee expressed concerns as to whether the new site lighting will be able to sufficiently light the additional parking spaces. Mr. May commented that a high intensity fixture is planned. Issue pending further review. Request was made by Bob Gurek to explore the possibility of individual light controls. Electrical Service Needs —Walter Parker indicated to the MBC that no provisions were made to feed electrical service to the maintenance building or pump shed at MHS. Both buildings are currently being fed service off of light poles that are scheduled for removal under the construction project. The MBC requested that Wallace Floyd prepare plans for underground feeds to the pump shed at MHS and the maintenance shed. Jim May to follow up. Soils — Paul Letendre was asked to monitor soil compaction and de -watering near foundation work. David Young noticed a large puddle of water near west foundation. Ball field — The committee asked for clarification that the existing ball field would be excavated completely and replaced with 4" sand and 6" loam. Discussion was that Jim May will make notation in changes to plan to remove existing in -field. Bleachers — Walter Parker questioned whether the contract would still provide portable bleachers for ball field. Mr. Parker stated field hockey would like to have portable bleachers on site that could be relocated each year when they change the direction of the playing field. It was discussed that bleachers could be purchased under the original contract as planned. J.T. Callahan would not be asked to install. Jim May to follow up. Dug Out — Discussion was opened re: the feasibility of moving or donating the existing dug outs at the ball field. Rich Feeley noted that the existing dug outs are scheduled for demolition under the construction contract. It was discussed that the work required to move the existing dug outs would be extensive and would also require that award of the dug outs go through a public bid process. On behalf of the School Dept., Mr. Gurek agreed that the dug outs should be left for demo as planned. Pole Vault pits — Rich Feeley questioned Walter Parker as to the status of relocating the pole vault pits behind the high school. Mr. Parker had indicated to the MBC at the time / revisions were being made to the parking plan that he would find a new location for the Y pits. Mr. Parker reported that he has not yet coordinated this effort. Rebar — Jim May provided an update re: submittals previously provided by J.T. Callahan for rebar that were rejected. Submittals have since been revised, resubmitted and approved. Courtyard — Paul Letendre reported that the slab is completely removed in courtyard. Excavation only is planned for this week. No rebar is yet in hand. Mr. Letendre noted that the ground is being covered each evening for protection. Steel drawings — J.T. Callahan has not submitted any steel drawings as yet. Jim May noted that Wallace Floyd is up to date with all RFI's, with the exception of one relating to steel. Payment Requisition #1/J.T. Callahan — Mansfield High School Project The committee reviewed Application for Payment #1 with Jim May, Wallace Floyd. Rich Feeley requested confirmation from Mr. May that all required documentation, i.e. insurance, schedule etc. was provided by J.T. Callahan. Mr. May identified all the documents that were received. Mr. Feeley requested that Mr. May notify J.T. Callahan regarding construction photos that are also required, but were not provided. Jim May to follow up. MOTION to recommend payment to J.T. Callahan as recommended by Wallace Floyd Associates in the amount of $106,993.75 DY/JL Passes 3-1-0 Ken Gay opposed noting that required construction photos were not provided. Peer Review of Structural Documents — Structural drawings have not been reviewed by anyone to date. The suggestion was made to contact Albin Pilblad, Structural Engineer to prepare a proposal for a Peer Review of the Structural Documents for MHS as required. MBC Secretary will follow up. Asbestos Abatement - Jim May reported that J.T. Callahan has sent 3 proposals for abatement work at MHS to Ammar Dieb at Universal Engineering for review. Payment Requisition/Paul Letendre — The Committee discussed recommendation of payment of one personal day indicated on Mr. Letendre's first scheduled day of employment. Mr. Letendre is allowed 8 personal days per his contract. It was agreed to that since Mr. Letendre had worked time prior to his official start date, the personal day should be recommended for approval. MOTION was made to recommend payment to Paul Letendre, MHS Project Coordinator in the amount $2,400.00 for weeks ending February 6t1' and February 13t11, 1999. JL/DY Passes 4-0. ROBINSON ELEMENTARY SCHOOL OutstandingIssues - • Jersey Barrier — Rich Feeley questioned Walter Parker re: Status of the placement of a Jersey barrier to be placed in front of the gas meter at Robinson. Mr. Parker responded that he was having difficulty locating one. Mr. Feeley suggested that Mr. Parker contact the Boro Sand and Gravel Co. to arrange purchase. MBC will cover cost of purchase under the School Project account. A barrier must be placed to meet code requirements. • Painting of Exterior Gas Pipe —Walter Parker confirmed that his staff has painted the pipe gray as directed by code from the Building Dept. QUALTERS MIDDLE SCHOOL Knox Box — Rich Feeley questioned Walter Parker as to the status of a December 4°i memo requesting that he order a knox box for QMS. Mr. Parker responded that he had asked his electrician to order the unit. Mr. Parker will follow up. Water Coolers — A letter was sent to Walter Parker from Chris Sullivan identifying (5) broken water coolers at QMS. Mr. Parker was asked to confirm any other bubblers that might also be broken. Damage to Ramp Wall — David Young reported that one of the concrete walls at the front entrance ramp of Qualters has been scored along one side. Mr. Young noted that the markings were fairly deep suggesting that something heavy caused the marking. Actual cause of damage is unknown at this time. Payment Requisition/Christina Sullivan — The Committee reviewed for approval. MOTION to recommend payment to Christina Sullivan, QMS Project Coordinator in the amount of $2,160.00 for weeks ending February 61h and February 13, 1999. Invoiced amount includes deduction for one sick day pay. JLIKG Passes 4-0. Drainage Swale -Clean out — It was discussed by the MBC that cleaning the swale is a maintenance issue and is not covered under the realm of the school construction project. The Committee agreed that J.T. Callahan has completed the work to the swale required by their contract. If the debris in the swale is to be cleaned out, it is up to the Town to make that decision, not the MBC. It was suggested by David Young to send a memo from the MBC to the School Department and Town Manager with cc: to Dick Lewis, Conservation Commission to determine how this issue will be addressed. ROBERT E. WALSH WATER TREATMENT FACILITY General Update — Mike Ahern reported that the project is on schedule to be completed approximately mid April 1999. • Process piping on sand filters is 85% complete. • Permanent heat has been installed and is working. • Painting; majority of walls complete. Painting of pipe remains to be completed. • Gas service is on building • Rough electrical is ongoing • Permanent electrical has been upgraded • Main switch gear has arrived and is activated • Cabinets and countertops are 95% complete. • Emergency generator is installed • Motor control center is expected within the next few weeks • Containment flooring is installed Payment Requisition #6 - Mr. Ahern reported that the sheet rock indicated as completed, was in fact not completed. Mr. Ahern stated that a deduction of $1,000 was taken from Winston Builder's payment requisition for the work not performed. David Young noted that the Architect of record must initial the adjusted amount before payment is processed. Mr. Ahern will obtain signature. MOTION was made to recommend payment of Application for Payment to Winston Builders in the amount of $123,539.40. This amount reflects $1,000.00 to be withheld for sheet rock work not performed. KG/JL Passes 4-0 Meeting adjourned 10:15pm Respectfully Submitted, Eleanor A. McCarter, Secretary James Liddick Date