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HomeMy WebLinkAboutMBC 02/23/1999WOO TOWN OF MANSFIELD Municipal Building Committee Minutes of February 23, 1999 Members Present: Rich Feeley, Chairman, Ken Gay, Bill Moore, David Young and Eleanor McCarter, Secretary Jim Liddick, Excused absence Attendees: Bob Gurek, Business Manager Walter Parker, Facilities Christina Sullivan, QMS Project Coordinator Dan Freeman, Keyes Associates Meeting Opened at 7:OOPM Ltr. to Bob Gurek from Time Warner re: Public School wiring for cable. Ltr. to Mike Caron, JCI from Bob Gurek re: Authorization to move forward with data cabling at Qualters Middle School. Ltr. to Nick Leuci from John D'Agostino re: Request that Time Warner honor Social Contract to provide cable access to Mansfield Public School additions. Ltr. to MBC from Albin Pilblad re: Quote for additional services to QMS agreement i.e. Structural Engineering Peer Review -MHS. FAX to MBC from J.T. Callahan re: COP 123 ref. Add Specially Modified Panel B in the amount of $2,674.00-QMS. Depth of panel is incorrect. MBC requested that further information be provided Chris to follow up. Ltr. to J.T. Callahan from Chris Sullivan re: Directives not forwarded to appropriate parties — QMS. FAX to MBC from J.T. Callahan re: Response to directive to proceed on Time and Material — QMS. Chris Sullivan stated that sub contractors (Montle Plumbing and McLaughlin Electrical) had not been given directives. Extra work will be completed on overtime. Ltr. to J.T. Callahan from Chris Sullivan re: C.O.P. 124 ref. Replacing existing steam trap, gate valve and strainer for steam line feeding the gym. Work on T&M - QMS. Ltr. to J.T. Callahan from Chris Sullivan re: Replacing existing traps at convectors-QMS. Ltr. to MBC from Gale Assoc. re: Jordan/Jackson School Litigation- Cost estimate for roof replacement. Ltr. to J.T. Callahan from Paul Letendre re: Request for submittal of de -watering plan for Mansfield High School. FAX to Wallace Floyd from J.T. Callahan re: Response to request to provide de -watering plan — Mansfield High School. Ltr. to J.T. Callahan from Paul Letendre re: Concrete work in courtyard. Request to provide approved pump -mix design — MHS. Ltr. to J.T. Callahan from Paul Letendre re: Advising of Lt. Sarre's directive to provide egress plan to Fire Dept. prior to construction activity at South addition — MHS. Ltr. to J.T. Callahan from Paul Letendre re: Enforcement of hard hat requirements — MHS. Ltr. to Jack Bellevue, Light Dept. from W. Parker re: Request for Light Department assistance at Mansfield High School. Ltr, to J.T. Callahan from Paul Letendre re: Request to secure qualified photographer - MHS. Ltr. to John D'Agostino from Lt. Figueredo re: Heating/air roof unit repairs at Mansfield Police Station. MBC Dept. Bell Atlantic charges Dec. — Jan. 1999 in the amount of $62.62. MBC Dept. OneStar Long distance charges Feb. 1999 in the amount of $3.87. To MBC from Chris Sullivan re: Daily Log Reports — QMS. ROBINSON ELEMENTARY SCHOOL Outstanding Issues • Jersey Barrier —Mr. Parker commented that the cost of (1) Jersey barrier from Boro Sand & Gravel is approx. $300.00 plus delivery. Walter Parker expressed concern that the placement of a Jersey barrier may be a safety issue for children. Rich Feeley responded that the Building Inspector a barrier must be installed to meet code requirements. Mr. Feeley noted to Mr. Parker that his delay in addressing this issue is holding up receipt of an occupancy permit for the Robinson School. The MBC requested Mr. Parker to move forward with purchase immediately. Robinson School Project account will be charged. • Punch List —MBC is waiting for final status summary of punch list from Ron Ashton. • Utility Credit — Rich Feeley questioned if credit was received for utilities used at Robinson during the construction period. Ron Ashton to follow up. MANSFIELD POLICE STATION Heat/Air Roof Units - The Police Dept. is exploring replacement of old existing roof units with the Town Manager. It was suggested that the MBC send a memo to the Town Manager that although the repair of the broken unit should be covered under the one year warranty, the Police Station Project has been closed out. Future failure of existing units beyond the warranty period would not be covered under the previous construction budget. Project Manuals — The MBC office has been storing duplicate project manuals for the Police Station Renovation Project. It was agreed that the MBC would keep one original set of manuals on file. MBC Secretary will forward all duplicate manuals to the Police Department for their use. JORDAN/JACKSON Roof Liti ag tion — A cost estimate to replace the roof was provided by Gales Associates as requested by the MBC. Richard Feeley asked that copies be sent to the Town Manager and Town Counsel. A suggestion was made by David Young to schedule a meeting with John D' Agostino and Town Counsel to discuss the status of the litigation. Rich Feeley questioned Bill Moore as to whether the School Dept could pursue the Capital Improvements Process (CIP) to replace roof. Bill Moore indicated that it would be an appropriate way to fund the expense. QUALTERS MIDDLE SCHOOL UPDATE Data Cabling — The School Dept. plans to move forward and sign a contract with J.C. I. to provide data cabling at QMS. Time Warner has been asked by the Town Manager as part of our Social Contract to provide TV cable to all schools. A meeting will be scheduled with Time Warner, MBC, School Dept., Building Dept. and Town Manager and Contractor to clarify agreement. Add'1 Computer Closet — Discussion opened re: School Dept request for use of closet room A208, located above the electrical room for an additional hub. Jim Liddick asked Walter Parker to specify what type of service would be needed. Mr. Parker requested 220 volt amp. with dedicated services. Stream Vent Trans — Chris Sullivan reported discovery of a rusted out pipe found in the crawl space. The large steam trap tied to the main stream line, (critical to heating gym space), is irreparable. Discussion was that Johnson Control was responsible for cleaning traps previously. Bob Gurek will pursue back charge to Johnson Controls. Chris Sullivan to compile sampling of poor traps on site. Convectors — Chris Sullivan reported that the fiberboard found behind 25 of the convectors contains asbestos material. A Change Order proposal is expected from Ammar Dieb, Universal Engineering. Head End Room — Discussion was to maintain the existing plan for the computer head end room. Cleaning Responsibilities — Walter Parker expressed opinion that excessive custodial labor and costs are being realized by the School Dept. relating to construction activity at Qualters. Rich Feeley advised Mr. Parker that the Superintendent and Principal agreed that the air quality was the top priority. The MBC expects J.T. Callahan and the custodial staff work together to assure that the building is cleaned properly. J.T. Callahan/CHANGE ORDER #7 — The following Change Order proposals included in C.O. #7 for review/approval by the Committee are as follows: COP #41 Ref. Venting for clean outs in toilet rooms B6 and B8 in the amount of $1,466.00. Work completed based on Time and Materials. COP #96 Ref. New hardware sets for scheduled doors in the amount of 3,663.00. MOTION to recommend payment to J.T. Callahan for C.O.P's 41 and 96 in the amount of $5,129.00. DY/KG Passes 4-0. Dan Freeman to obtain J.T. Callahan signature for C.O. #7 and return to MBC for processing. Gym Walls — Dan Freeman to review possible credit due for seismic issue Existing Bathroom Pipe backed up - Chris Sullivan reported that during demolition of the senior wing bathrooms, the contractor discovered an existing line backed up. Chris Sullivan requested that Walter Parker contact someone immediately (i.e. Roto Rooter) to address the existing condition. Mr. Parker stated that he could not commit a date as to when the line could be snaked out. Discussion was that Ms. Sullivan would ask the contractor to take care of cleaning so as not to delay the project. QMS project account will cover necessary costs. JTC/Payment Requisition — Marc Jaoude presented incomplete pencil requisition. Chris Sullivan commented that she has not yet reviewed the requisition. Requisition was rejected and returned to J.T. Callahan. Ms. Sullivan expressed frustration with Mr. Jaoude in following proper procedure re: submitting and reviewing pencil requisitions. Project Schedule — Copy of construction schedule was provided. Dan Freeman commented that the translucent panels and glass has been delivered. Windows have been delayed 5-6 weeks. Mr. Freeman to follow up with Cheviot Corp. to push window delivery date. Precast Concrete — Dan Freeman indicated concrete is 87% complete. Affidavit is needed for storage materials on site. Issue to be finalized with Ron Ashton. Gym Ceiling — Ms. Sullivan noted that limited work has been accomplished. Use of Gym — Ms. Sullivan reported contractors concerns regarding their responsibilities in securing the building with evening use of gym space by various school groups (i.e. Mansfield color guard/band, etc.). Bob Gurek to follow up. Discussion was that the School Principal should know who is using the building at all times. Stage Louver — J.T. Callahan owns louver repair. The original cost was estimated at $60K/172 sq. feet. Keyes Associates has evaluated the issue and determined that it will be necessary to build new louvers on fusible link feature. It was suggested that new louvers have power vents and control work. Punch List bathrooms — Rich Feeley requested that all parties (i.e. Project Coordinator, Architect, Walter Parker) sign off as to completion. Roof — Keyes Assoc. is waiting for response from Firestone. Knox Box — Walter Parker reported that a recessed knox box has been ordered. Incorrect Gym Floor Elevation — Discussion re: a 2-3 inch discrepancy in elevation from the old gym floor to the new gym floor, due to J.T. Callahan error. Dan Freeman will send letter to J.T. Callahan requesting proposal to correct elevation. School Furnishing — Walter Parker requested that Keyes Assoc. provide him with color charts that are planned for QMS to assist in planning school furnishing purchases. Parking Lot lighting — David Young questioned lack of site lighting indicated on plans at QMS/MHS auditorium parking lot addition. Dan Freeman to follow up with Jim May. Damage to Ra mn — David Young had questioned a long gouge located on the west side of the ramp wall at the front entrance. Marking is approximately 18" above ramp level. Walter Parker to investigate possible cause. MANSFIELD HIGH SCHOOL Security Tags — NMS — MBC requesting that J.T. Callahan furnish security tag list similar to QMS. Pole Vault Pits — Walter Parker reported that he would like to discuss ideas for location of pits and would like to look at plans. Rich Feeley urged Mr. Parker to address this issue as soon as possible to ensure that the pits are ready for the Spring track season. Mr. Parker to follow up with Wallace Floyd. Peer Review — Discussion that Peer Review of the Structural Documents has not yet been performed for the MHS Project. MOTION was made to request a proposal from Albin Pilblad to perform Peer Review of Structural Steel Documents for MHS as additional services to the original QMS contract. DY/KG Passes 4-0. INVOICES - The Committee reviewed invoices for approval as presented: W.B. Mason: Supplies - QMS/MBC in the amount of $ 66.98 Supplies - QMS $ 74.37 Supplies - MHS/MBC $271.76 MOTION to recommend payment to W.B. Mason for supplies as referenced above. DY/WM Passes 4-0. Mini Warehouse Inc.: MOTION to recommend payment Mini Warehouse, Inc. for February trailer Rental — QMS in the amount of $80.00. KG/WM Passes 4-0. Johnson Controls: MOTION to recommend payment to Johnson Controls in the amount of $743.00, for raise conduit/wiring to veeder root tank at QMS. DY/KG Passes 4-0. Keyes Associates: C9410.01-40 QMS Professional services rendered through January 30, 1999 in the amount of $17,922.09. Outside services include: Crabtree McGrath - $113.75 Universal Engineering $430.00 and Hallar Laboratory - $6,597.50. Status: MOTION to recommend payment DY/KG Passes 4-0. 45% admin construction complete. Keyes Assoc. to note to Hallar Engineering, that MHS billing should be separate from work performed on QMS project. C9410.01-39 QMS Professional services rendered through December 26, 1998 in the amount of $12,973.68. Outside services include: Geisser Engineering $400.00 Universal Engineering - $2,005.00 and Hallar Laboratory - $9,228.00. Status: MOTION to recommend payment to Keyes Associates in the amount of $12,973.68 KG/WM Passes 4-0. C9410.04-06 QMS Engineering services for site plan review rendered through November 28, 1998 through February 20, 1999 in the amount of $1,350.00. Status: Hold Pending further discussion with Dan Freeman. Question raised whether the cost incurred was necessary. C9410.00-38 MHS Professional services rendered through December 26, 1998 in the amount of $22,138.93. Outside services include: Wallace Floyd - $1,303.66. Status: Letter to clarify billable fees - Federal Express charges and meeting time/Wallace Floyd. Hold pending further clarification. C9410.00.39 NMS Professional services rendered through January 30, 1999 in the amount of $8,320.27. Outside services included: Universal Engineering - $1,600.00. Status: No action taken. OLD BUSINESS Capital Improvements Plan — Bill Moore reported on highlights of meeting held Thursday, February 18, 1999. Charter — David Young reviewed draft letter for Chairman to issue, regarding the MBC's position on proposed charter revisions. Respectfully Submitted, Eleanor A. McCarter, Secretary games Liddick y/zv' go - Date