The URL can be used to link to this page

Home My WebLink AboutMBC 03/02/1999TOWN OF MANSFUELD OWED MUNICIPAL BUILDING COMMITTEE Minutes of March 2, 1999 Members Present: Rich Feeley, Chairman, James Liddick, Clerk, Ken Gay, Bill Moore, David Young and Eleanor McCarter, Secretary Attendees: Jim May, Wallace Floyd Associates Walter Parker, Dir. Buildings & Grounds John D'Agostino, Town Manager Meeting Opened at 7:OOPM CORRESPONDENCE: Ltr. to MBC from J.T. Callahan re: C.O.P. #27 ref. Drywall Items SKCA-12/13 Lobby in the amount of $870.00 — QMS. Ltr. to MBC from J.T. Callahan re: C.O.P. #112 ref. Quarry Tile instead of Epoxy Floor — QMS. Estimate to be reviewed by Keyes Assoc. Memo to All Dept. Heads from Town Manager re: Special Town Meeting Ltr to MBC from J.T. Callahan re: Response to MBC memo ref. J.T. Callahan causing delays at start of MHS Project. Ltr. to MBC from J.T. Callahan re: Directive to Proceed on T&M issued by Chris Sullivan — QMS. Ltr. to J.T. from Paul Letendre re: request for submittal for concrete pump mix design — MHS. Ltr. to MBC from John D'Agostino re: Meeting w/Time Warner re: Cable Installation of Mansfield Public Schools. To MBC from Paul Letendre re: Daily report logs for the Mansfield High School Project. Ltr. to Ammar Dieb from Chris Sullivan re: Proposed C.O. for the abatement of 23 convectors at QMS. To MBC from Keyes Assoc. — QMS Construction Meeting Minutes. Lin to MBC from J.T. Callahan re: Asbestos removal at MHS. Ltr. to Fire Dept from Paul Letendre re: approved egress- MHS. QUALTERS MIDDLE SCHOOL Job Site Visits - Chris Sullivan reported that inspector(s) have been visiting the QMS job site and leaving the site without her knowledge. David Young noted that everyone who comes on site should be checking in at the job site trailer for liability reasons. Temporary Occupancy Permit — It was discovered that J.T. Callahan did not obtain an occupancy permit for use of temporary classrooms in the new gym area. Safety issues that would prevent continued use of the temporary space include: • Shop Egress — Fire Dept. cited missing door to boiler room near shop. Contractor will be directed to install door immediately. • No heat or smoke detectors — Contractor to install detectors and emergency lights above doors. • Blocked egress — J.T. Callahan to cut a temporary exterior doorway at gym wall. • No ramp/solid landing outside door — J.T. Callahan to install suitable material for outside door landing. • Electrical work not signed off. Mr. Maher indicated previously that other arrangements could be made for temporary classrooms. Shop class can not be relocated due to the equipment needed. Discussion was to notify the QMS Principal to implement an immediate plan to relocate students from the temporary gym area classrooms, until safety issues are addressed. Translucent Panels/Windows — Dan Freeman following up with Cheviot Corp re: delay of delivery of windows. Expected delivery mid April. Unit Ventilators — Question raised by Ken Gay regarding specification for pneumatic vs. electric in new wing. Rich Feeley to follow up with TCI. Mr.Gay's recommendation would be to have electric throughout the school. MANSFIELD HIGH SCHOOL UPDATE J.T. Callahan/Application for Payment 92 — MHS Payment Requisition 42 was reviewed for approval by the MBC as presented by Wallace Floyd. MOTION to recommend payment to J.T. Callahan for Payment Requisition #2 in the amount of $191,897.31 for work performed at Mansfield High School. JL/DY Passes 5-0 Modifications to ball field — Jim May reported that the modifications to the field area requested by the School Dept. are almost complete. Question was raised as to whether portable bleachers included assembly and light duty transport kit. Jim May confirmed that both are included. Location of the bleachers is to be designated by School. Site lighting — Discussion re: inadequate lighting at QMS. David Young requested that free standing lighting be installed vs. lighting off the building. Jim May to follow up. Management Team — Re: Due to conflicts from J.T. Callahan's management team, Jim May was asked to check references of superintendent named in bid. Mr. May reported no information at this time. Project Management — Discussion opened re: construction management deficiencies at QMS and MHS. Suggestion was made to have Rich Feeley phone John T. Callahan, III to discuss issue. Tree Protection — Jim May indicated that J.T. Callahan must hire an arborist to ensure health of trees at MHS throughout the construction period. Construction Photos — Jim May commented that the contract documents require J.T. Callahan to provide 12 construction photos per month. Mr. May will request that photos be provided beginning with the next payment requisition. Schedule — A construction schedule of Phase I and II has been provided to the Architect. Jim May indicated that the schedule is being kept current. A full project schedule is due in three weeks. Pole vault pit — Walter Parker has identified area to place the pole vault pits behind the high school. Mr. Parker asked that the MBC cover the cost of a rubberized track (about $3,500). Mr. Parker will provide a sketch to Jim May of placement of the pits for review. Wallace Floyd was asked to move the fence line behind MHS back towards the parking lot. Waiver of Liens — Jim May commented that due to the limited number of subs on site to date, it is not yet necessary for J.T. Callahan to provide all of the lien waivers. Testin — Mr. May reported that test inspections are proceeding accordingly. No problems found. Asbestos Abatement — Rich Feeley reported that Universal Engineering has rejected all 3 bids received by J.T. Callahan stating that the bids were too high. Specifications indicate that the owner will choose an acceptable vendor. Rich Feeley asked Ammar Dieb to locate an acceptable bidder. TV Studio/Mansfield Cable Access — Wallace Floyd has a letter agreement to perform a feasibility study in the amount of $5,000. The proposed contract with Wallace Floyd is to construct a TV Studio building approx. 3000 square feet. Discussion was that SBAB would need to be notified since location would be on high school property. Town Manager obtaining opinion about public bid laws for this project. Project Schedule — Jim May indicated that a look ahead meeting is scheduled for Monday at 8:OOAM with Tony Messina, School Principal, Walter Parker. Job site meeting scheduled this Friday at 10 A.M. MEETING MINUTES - The Committee reviewed meeting minutes for approval. MOTION was made to approve the MBC Meeting Minutes of January 12, 1999 and February 16, 1999 as reviewed. DY/JL4-0-1 Passes Bill Moore abstained. Temporary Occupancy Permit — John D'Agostino present to discuss cease and desist order at QMS temporary classrooms in new gym space. INVOICES: The following invoices were reviewed for MBC approval as submitted Christina Sullivan MOTION to recommend payment to Christina Sullivan, QMS Project Coordinator in the amount of $2,400 for week ending February 20`h and 27, 1999. WM/DY 5-0. Letendre Company MOTION to recommend payment to Paul Letendre MHS Project Coordinator in the amount of $2,400 for week ending February 20th and 27, 1999. WM/DY 5-0. Gale Associates MOTION to recommend payment to Gale Associates in the amount of $1,335.00 for work in connection to the Jordan Jackson roof litigation. DY/JL Passes 5-0. Mini Warehouse Inc. MOTION to recommend payment to Mini Warehouse Inc. for October storage trailer rental in the amount of $80.00 - QMS. Richard Feeley noted that an invoice was never received for the month of October. DY/JL Passes 5-0. Adjourned at 9:50 P.M. Respectfully Submitted, Eleanor McCarter, Secretary J mes Liddick, Clerk S/' zlf� 913) -- Date