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HomeMy WebLinkAboutMBC 03/09/1999TOWN OF MANSFIELD MUNICIPAL BUILDING COMMITTEE Meeting Minutes of March 9, 1999 Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, William Moore, David Young and Eleanor McCarter, Secretary Attendees Present: Dan Freeman, Keyes Assoc. Chris Sullivan, QMS Project Walter Parker Bob Gurek Mike Heeley, President Mansfield Cable Access Bob Varley, Chairman Cable Access Cable Access members (3) Meeting Opened at 7:OOPM CORRESPONDENCE: To MBC from Geisser Engin. re: Report 1&2 ref. Field density testing for new addition -MHS. To MBC from Paul Letendre re: Daily Log Reports — MHS. Ltr. to J.T. Callahan from Keyes Assoc. re: J.T. Callahan error in the installation of the concrete slab for the gym addition, Room GIA— QMS. To MBC from J.T. Callahan re: COP#114 ref. T&M ASI -09 Replace Cast Iron Radiator — QMS. To MBC from J.T. Callahan re: COP #131 ref. 8" Flue on Hot Water Tank, $625.00 credit — QMS. Ltr. to J.T. Callahan from Chris Sullivan re: Saving the existing pneumatic controls — QMS. Ltr. to Walter Parker from Johnson Controls re: Repair of Steam Traps — QMS. Lin to J.T. Callahan from Chris Sullivan re: COP#117 ref. Install sump pump in electrical room B 15 (RFI 83) — QMS. To MBC from Keyes Associates re: Construction Meeting Minutes #29 & 932 — QMS. To MBC from Wallace Floyd re: Request for cost change for stainless steel doors and reveals, in lieu of baked enamel finish — MHS. To J.T. Callahan from Chris Sullivan re: COP #77 ref. Venting requirements in toilets 128,129,223, & 224-QMS. To MBC from Wallace Floyd Assoc. re: Construction Meeting Minutes #2 — MHS. Ltr. to MBC from J.T. Callahan COP #120 re: switch gear for stoves — QMS. QUALTERS MIDDLE SCHOOL UPDATE General Update — Chris Sullivan provided a status update of construction activity on site. • Installation of one unit ventilator in the gym area is complete. • The steel decking in new addition is almost complete. • Roof membrane is to be installed next week. Ms. Sullivan noted that the decking will be inspected at this time. • Based on weather conditions, any wiring that was safe to install in the new wing, has been installed. • Punch list for bathroom is complete Temp. Gym Egress — Chris Sullivan reported that J.T. Callahan has cut the door opening for temporary egress in the new gym area, as required by the Fire Dept. Ms. Sullivan noted that at this time, J.T. Callahan plans to fill in and re -brick the temporary door entry upon completion of the new gym space. Committee members expressed support to leaving the doorway in place. Ms. Sullivan noted that a new doorway is not indicated in the contract, therefore J.T. Callahan would have the option to leave the door or remove it and restore the wall to its original condition. Rich Feeley expressed concern re: the esthetics of re -bricking the doorway to the existing building. Ms. Sullivan responded stating that the masons on the QMS job could handle the necessary work involved. Fire Detection/New Gym — Chris Sullivan noted that smoke detectors were installed as well as emergency exit lights at the new gym door. Asbestos Removal - Chris Sullivan received a proposal from Suburban Middlesex Insulation. The expense for removal of asbestos on the convectors at QMS is estimated at $15K. Ms. Sullivan has cost breakdown. MOTION to approve the asbestos removal proposal as submitted by Suburban Middlesex Insulation, pending a positive recommendation from Ammar Dieb, Universal Engineering. Chris Sullivan will fax proposal to Ammar Dieb, Universal Engineering for his review. JL/DY Passes 5-0. Gym Ceiling - Chris Sullivan reported that J.T. Callahan will be doing a sample of patching and painting to repair the ceiling damage during April school vacation. If the sample repair work is satisfactory, the contractor will complete the remaining ceiling repair this summer. David Young asked Ms. Sullivan to determine what product(s) will be used for the repairs and that Keyes approve it prior to work being done. Gym Addition Floor — Dan Freeman reported that his preliminary discussions with J.T. Callahan regarding the cost of the new gym mats showed that the proposed credit amount by JTC should be higher. Issue pending. Curbing at Bus Loop — Ken Gay reported that concrete appears to be heaving near curb. Discussion opened as to possible cause. Recent heavy rains followed by freezing temperatures may have caused the problem. Chris Sullivan to follow up with Alan Corvi, Keyes Associates. Wiring for Cable — Ken Gay requested that TCI review the finishes planned for new TV cable locations. Mr. Gay questioned existing wire mold raceway verses E.M.T. Louver — MA Building Code requires that 5% area of the stage be ventilated. Keyes Assoc. working out 3 UL rated louvers for exhaust. Fire Curtain — Chris Sullivan raised the issue re: status of the fire curtain in the auditorium. A request was made to obtain a written recommendation from Universal Engineering. Building Dept. requires that a curtain be in place. Chris Sullivan will follow up. A suggestion was by Ken Gay to have the curtain's fusible link tested. Kitchen Changes — Chris Sullivan verified that the new Vulcan stove planned for QMS would match the rough -in indicated on the plans. Walter Parker noted that Dawn Florence would be ordering the stove. Sprinkling Crawl Space — In discussion with Lt. Sarro, Ms. Sullivan noted that there are live wires that need to be covered in the crawl space area. Need to address heat/smoke detectors in this area. Electrical Panel - Existing janitor closet at 2nd floor west wing includes mop sink inside and electrical panel. Ms. Sullivan noted that having both water and electrical together is against code. Committee discussed possible options. Chris will follow up with electrical contractor re: moving service. Generator - Chris Sullivan reported that the existing generator does not meet Building Code requirements. Discussion was that the vintage equipment was having problems. Walter Parker to replace with new battery pack to regain operation. Carbon monoxide testing is expected from the Building Dept. The consensus is that the generator will not pass inspection. Installation of a new generator is not part of J.T. Callahan's contract and would be costly. New code requires generator to have a separate enclosure or be located outside. Dan Freeman to have TCI investigate. Visitors Lop_— David Young asked if J.T. Callahan has started keeping a record of visitors on site. If some one gets hurt on site, it becomes a liability issue for the Town. Chris Sullivan to follow up. Construction photos — Chris Sullivan reported that she is taking construction pictures and logging the progress of the Project. TV Cabling —Bob Gurek stated that proper notification was not given to Time Warner to do cabling at the Robinson School. Richard Feeley noted to Mr. Gurek that the MBC made several inquiries to determine if funds were available to install cable at Robinson. The Committee was told that no funds were available at that time. Bob Gurek explained that the use of actual cash was replaced by a Social contract with the Town. All three schools will be cabled for TV. Windows Panels — Dan Freeman questioned Cheviot re: promises of 1-24-99 re: delivery. The shop drawings were approved in mid-December by J.T. Callahan and Keyes Assoc. Expected delivery is 8-10 weeks. Mr. Freeman noted that the windows should be in by now. J.T. Callahan has sent a letter to Cheviot demanding delivery or pay cost of delaying of project. Job Site Attendance - Rich Feeley requested that Keyes follow up with TCI re: attending weekly job site meetings. The priority is that answers from TCI are timely. Change Order Proposals — Dan Freeman submitted the following Change Order Proposals to the MBC for review/approval: COP #27 Ref. Dwll Items SKCA-12/13 Lobby in the amount of $870.00. US Drywall -New In -fill work as shown on SKCA Status: Recommend to approve as presented. WM/KG Passes 5-0. COP #54 Ref. Revised Reloc. Washer & Dryer in the amount of $8,353.00. Status: Work to proceed based on Time and Materials. COP #68 Ref. Roof Drain Changes in the amount of $7,452.00 Status : Pending further back up and credit. COP GC477 Ref. Changes to bathroom venting per directive in the amount of $3568.00. Status: MOTION to approve as presented. JL/DY Passes 5-0. COP #88 Ref. Add Toilet Accessories in the amount of $823.00. Status: MOTION to approve as presented. JL/DY Passes 5-0 COP #90 Ref. Roof flashing Rubber is High in the amount of $102,210.00. Status: Hold pending clarification of charge for J.T. Callahan in the amount of $5,000. COP #95 Ref. UV -4 Louvers in the amount of $3,105.00 Status: No action taken. Chris Sullivan will follow up. COP #110 Ref. HW for eye wash per skp-36 in the amount of $1,379.00. Work completed on T&M Status: Chris Sullivan to verify Time and Material work slips. COP #112 Ref. Quarry Tile instead of Epoxy FL in the amount of $24,804.00 Status: Hold pending delete of engineering and cleaning costs. COP #115 Ref. Shower Bases Rm. G6, 9A, 23 in the amount of $2,221.00. Status: Work completed based on Time and Materials. COP #118 Ref. Shorten 6 beams at Cafeteria. Keyes error in the amount of $1,244.00 Status: MOTION to approve as presented. JL/DY Passes 5-0. MOTION was made to approve COP's 118, GC77, 88, 27 to include in next change order. DY/WM Passes 5-0 INVOICES: Review of Keyes Invoices: 9410.04-06 — Question was raised regarding work hours by A. Corvi. It was discussed that only I 1 of the hours submitted should be charged to MHS. 2.5 hrs was for work at QMS (swale related issues). Status: Dan Freeman will revise invoice by $1,100 and remove reference to QMS work. Keyes Assoc. to resubmit invoice. 9410.00.38 — Questions were raised by the Committee members re: outside expenses. • Wallace Floyd unbilled meetings and travel $4,613.72 - Questioned. • World Com phone — not allowable • Tel Co. — Inhouse phone is not allowable • Travel — Keyes Assoc. to identify $45.50 cost (travel by who and date) • Hourly rate change/Jim May - Rich Feeley asked for clarification that wages rates are guaranteed for the length of the contract. • Meeting travel time —Fed Exp. Charges — Identify Federal Express charge as to what was sent. Comment made that Addendum #4&#5 delays caused by Wallace Floyd. Status: Pending further clarification and revision by Dan Freeman. Direct Billin Geisser — The MBC received an invoice for soil testing performed at MHS in the amount of $355. Invoice was returned to Dan Freeman to process. Mr. Freeman will follow up as to why the Town is being billed directly and not through Keyes Associates. Change Order Fee - Dan Freeman noted that Keyes Associates is not charging the Town the 8% fee for change orders. David Young questioned Mr. Freeman's reference to fee savings, noting that an 8% fee is not included anywhere in original contract. Mr. Freeman noted that usually C.O.'s are billed based on a percentage of the base contract fee. ROBINSON ELEMENTARY SCHOOL Punch List - Still waiting for final status summary from Ron Ashton, Keyes Assoc. regarding outstanding issues at the Robinson School. Rich Feeley noted that a pipe in front of ceiling ventilator has not been moved yet. Jersey barriers — Walter Parker reported that barriers have been ordered for gas meter. Final inspection needed from plumbing inspector. Outstanding bills — Walter Parker raised concern re: several outstanding invoices that have not been paid by J.T. Callahan. Mr. Parker presented an October invoice for repairs to walk-in freezer. MOTION made to recommend payment to H. 1. M. in the amount of $610.00 for repairs to walk in freezer at the Robinson Elementary School. KG/DY Passes 5-0. MANSFIELD HIGH SCHOOL TV Studio — Mike Heeley, President of Mansfield Cable Access provided an overview of plans to construct a 2800 Sq. Ft. TV Studio at MHS. Mr. Heeley stated that the School Committee would put together warrant article for Town Meeting vote to allow a 25yr. land lease. • Feasibility Study — Study is complete. $5,000 paid to Wallace Floyd. • Public Bid Law Requirements - Rich Feeley to have Mike Heeley obtain a written legal opinion to clarify proper bidding procedure. Rich Feeley stated that the Town Manager be kept informed. • Simultaneous Projects — Discussion re: Communication/Coordination of simultaneous construction projects. Recommendation to utilize Wallace Floyd as Architect if possible. WB Mason — MOTION to recommend payment to W.B. Mason for supplies in the amount of $128.51 requested by MHS Project Coordinator. JL/WM Passes 5-0. ELECTION OF OFFICERS - Rich Feeley, asked the Committee for nominations for MBC Chairman and MBC Clerk for the term March 1999 through March 2000. MOTION was made to nominate Richard Feeley for MBC Chairman for 1999-2000. JL/KG Passes 4-0-1. MOTION made to nominate James Liddick for MBC Clerk for 1999-2000. WM/KG Passes 5-0. Adjourned at 10:45 P.M. Respectfully Submitted, Eleanor McCarter, Secretary aures Liddick, Clerk Z/- '`7e-% Date