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Home My WebLink AboutMBC 03/23/1999TOWN OF MANSFIELD APPME Municipal Building Committee Meeting Minutes of March 23, 1999 Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay William Moore, and Eleanor McCarter, Secretary David Young — Excused absence Attendees: Dan Freeman, Keyes Associates Chris Sullivan, QMS Project Coordinator Walter Parker, Buildings & Grounds Director Bob Gurek, School Business Manager Meeting Comenced at 7:30PM CORRESPONDENCE Ltr. to Fall River District Court from Montle Plumbing re: Dismissing Small Claims court. Ltr. to Keyes Assoc. from MBC re: Mansfield School Projects Keyes Assoc. unpaid billing. Ltr. to JTC/Keyes from Chris Sullivan re: Outstanding Change Order Proposals-QMS. Ltr. to J.T. Callahan from Chris Sullivan re: Installation of gas cock - QMS. Ltr. to J.T. Callahan from Wallace Floyd re: Corridor ceiling removal — MHS. Ltr. to Keyes Assoc. from TCI re: Existing standby generator — QMS. Ltr. to J.T. Callahan from Chris Sullivan re: Mounted floor mats — QMS. Ltr. to J.T. Callahan from Keyes Assoc. re: Change Order Proposals, status — QMS. Ltr. to Chris Sullivan re: Knox Box — delivered - QMS. To MBC from Paul Letendre re: Project Coordinator Daily logs — MHS. Memo to MBC from School Dept. re: Appointment of School Committee officers. QUALTERS MIDDLE SCHOOL General Update — Chris Sullivan reported that the construction project at Qualters is slightly ahead of schedule. Roof work has begun in Zone 2. Hollow Metal Door Frames - Chris Sullivan expressed concern with frames rusting from the inside out. Frames have not yet been installed. Ms. Sullivan to follow up with Keyes Assoc. for resolution. Chris Sullivan has taken photos of the frames. Floor Mats — Regarding the proposal to install gym mats in the new addition, Ms. Sullivan commented that Mr. Maher, QMS Principal would prefer to omit new floor mats and use credit elsewhere. The mat representative has suggested to Chris Sullivan that placing the accent oak trim (shown in the plans on the top and bottom of mats) is a safety hazard. Discussion was to remove the oak trim in the bottom only. Dan Freeman to follow up. Data wiring — The Building Inspector has indicated that the existing data wire will need to be reinstalled and supported properly. Project Coordinator noted that the work could be costly. Chris Sullivan noted that the existing motion detectors would also be secured above the ceilings. Directives to Subcontractors — Chris Sullivan reported that Walter Parker, Buildings & Grounds has issued directives to QMS sub contractors regarding changes in their scope of work. Concerns were raised by Ms. Sullivan that such instances are jeopardizing work relationships and quality assurance on the job site. To avoid any miscommunication the subcontractors have been instructed by the General Contractor to respond only to directives issued by the QMS Project Coordinator, Bob Gurek will follow up with John Moretti, Superintendent. Steam Traps — Chris Sullivan stated that she had notified the Buildings & Grounds Dept. in February re: poor condition of 3 existing condition steam traps. Ms. Sullivan commented that mold is a severe problem in the senior wing. The Project Coordinator noted that ventilation is needed in crawl space to eliminate mold spores. Additional conditions at QMS related to the cause of mold include standing water, faulty valves and weather. Bill Maher, Principal will address issue with School Superintendent next week. Discussion was to have Chris Sullivan direct McLaughlin Plumbing to replace traps. Jim Liddick suggested that the Project Coordinator document all maintenance type issues encountered by the construction project. Generator — Re: generator not working properly; Walter Parker was to check the battery during February vacation. Battery was replaced. Richard Feeley questioned status regarding the current condition of the existing generator. Chris Sullivan to follow up. Gang toilets — Ms. Sullivan reported that renovations to the gang toilet facilities are complete. Exterior Brick — Rich Feeley asked for an anticipated start date for exterior brick work. Due to the high volume of dust expected, Mr. Feeley suggested that the brick work begin in late June. U channels to be installed inside gym — Rich questioned if JTC owns moving bleachers. Mr. Feeley asked Dan if anyone has addressed filling in the space behind bleachers. Dan Freeman stated that Keyes has not addressed this issue. Roof Blocking — Mr. Freeman commented that there are unresolved issues still pending between Premier and J.T. Callahan. Duct Work — Chris Sullivan noted that seismic bracing is needed. Ms. Sullivan commented that the duct work is flush with wall. Dan Freeman to review. Kitchen Schedule — Chris Sullivan reported that a meeting is being scheduled with Dawn Florence, Kitchen Services Director, Bill Maher Principal and Scott Leite, Health Inspector to discuss available options re: closing the QMS cafeteria early June. Petition Supports — Rich Feeley noted that bathroom partitions are in need of reinforcement. Punch list for toilets is complete. Keyes Non Payment — The committee expressed serious concern to Dan Freeman re: Keyes non- payment to subcontractors. Chris Sullivan commented that non-payment issues are becoming problematic re: the QMS projects. Keyes sub consultants are reluctant to continue work. Jim Liddick questioned whether Keyes has filed lien waivers for his subs. Town has none on record. Rich Feeley commented that he spoke with Keyes' financial officer, Art Christopher, on Friday, March 19`h re: issuance of payments. The conversation was also followed up with a letter mailed the same day. According to Dan Freeman, payment to Universal Engineering has been satisfied. A payment proposal is currently being negotiated with TCI. Dan Freeman was asked to check payment status for Hallar Testing Laboratories and Geisser Engineering. Richard Feeley requested that Art Christopher send a letter to the MBC confirming that all nonpayment issues have been resolved. Change Order Proposals - Dan Freeman reviewed change order proposals with the Committee and indicated status of the following: Proposed Change Order Proposals to be included in Change Order #8: COP #84 Ref. Roof Blocking at zones 4 and 6 low roof - $1,085.00 COP #112 Quarry tile in lieu of epoxy flooring at kitchen (Cleaning and engineering charges $326.00 were rejected.) Revised amount of change order is $12,744.00. COP #120 — Time & Materials switch gear for stoves (management fee of $900 rejected) Approved — Revised amount of change order is $1692.00. MOTION was made to approve Change Order Proposals #84, #112, and #120 as listed above for inclusion in Change Order #8. (Motion previously included COP #74 ref. Skylights, but was amended by Richard Feeley to hold COP #74 for further clarification.) WM/ICG Passes 4-0-0. COP's Not Approved by MBC — Keyes to revise and resubmit: COP #74 Ref. Enclose demolished skylights - $10,034.00: Question was raised re: skylight work performed by Premier roofing. Discussion to eliminate transportation at $90.00, eliminate 5% small tools at $261.00, and travel expense hrs. (16 man hours) at $734.72. Dan Freeman suggested C.O.P. be returned to J.T. Callahan for clarification. COP #108 Ref. Changes to Head End Room. Letter to come from Eastern confirming no cost change. Project Coordinator to request that the drywall portion of the change order to be complete based on Time & Material. COP #114 — Ref. C.I. radiators - $10,901.00. Overhead and profit charges are incorrect. (Eliminate material and equipment at $100.00.) Pending Change Order Proposals: COP 488 Ref. 32 Add'1 Toilet Accessories - $823.00. Dan Freeman suggested that COP be returned to J. T. Callahan to clarify what items are included. COP #91 Ref. Lobby Heat Deteriorated Pipe Z3 - $13,563.00. The existing duct work in crawl space is rotted. Discussion that the cost was high. Chris Sullivan to spend time with McLaughlin to re-evaluate possible alternatives. Dan Freeman will request proposal from JTC for similar duct. Chris Sullivan questioned Dan Freeman as to the status of various Change Order Proposals. Mr. Freeman confirmed the status of those in question. Keyes will forward written status update to MBC. INVOICES JTC/Annlication for Payment #8 - Chris Sullivan noted that the payment requisition has been revised as previously discussed. MOTION made to recommend payment to J.T. Callahan in the amount of $108,751.93 for work performed at Qualters Middle School. JL/WM Passes 4-0. J.C.I. — Data contractor secured by School Dept. Expense to be charged to Technology budget of the Qualters construction project up to $58,000.00. MOTION to approve I` payment of 3 for data cabling at QMS in the amount of $14,924.79. JL/WM Passes 4-0. Held a brief farewell ceremony for outgoing M.S.D. Business Manager, Bob Gurek. Meeting adjourned at 10:30 PM Respectfully Submitted, Eleanor McCarter, Secretary x/3/5)9 - aures Liddick, Clerk Date