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HomeMy WebLinkAboutMBC 03/30/1999APPROVED TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of March 30, 1999 Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, William Moore, David Young, and Eleanor McCarter, Secretary Attendees: Jim May, Wallace Floyd Associates Paul Letendre, MHS Project Coordinator Walter Parker, Director of Buildings and Grounds Meeting convened at 7:00 PM CORRESPONDENCE Ltr. to J.T. Callahan from Keyes Associates re: Status of various C.O. Proposals-QMS. Ltr. to Chris Sullivan from Universal Engineering re: Request for direct payment-QMS. Ltr. to J.T. Callahan from Wallace Floyd re: Site lighting and power feed to sheds — MHS. Ltr. to MBC from Dawn Florence re: Kitchen renovations — MHS. Ltr. to MBC from J.T. Callahan re: Response to Fire Alarm concerns-QMS. FAX to MBC from Paul Letendre re: Project Coordinator Daily Log Reports — MHS. FAX to J.T. Callahan from Paul Letendre re: Request for Security List — MHS. FAX to MBC from Paul Letendre re: Security List from J.T. Callahan — MHS. FAX to J.T. Callahan from Paul Letender re: Rock Excavation at MHS. FAX to J.T. Callahan from Paul Letendre re: Additional Rock Excavation — MHS. Ltr. to J.T. Callahan from Asst. Building Inspector re: Building Permit requirements — MHS. Ltr. to Wallace Floyd from J.T. Callahan re: Baseball field — MHS. Ltr. to Wallace Floyd from J.T. Callahan re: Paving — MHS. Ltr. to Wallace Floyd from J.T. Callahan re: Removal of ceilings — MHS. Ltr. to Winston Builders from Tata & Howard re: Request for Time Extension —WTF. Ltr. to Wallace Floyd from J.T. Callahan re: Request for Information #00010-00013 — MHS. Ltr to J.T. Callahan from Chris Sulllivan re: JCI Data cabling clarification — QMS. Ltr. to All Board and Committees from Diane Royle, B.O.S. re: Chairmen's Workshop Thursday, April 15, 1999. MBC Dept. Long Distance billing for March - $2.95. Copy Itr. to Scott Leite from Town Manager re: Performance Appraisal and Merit Increases. To MBC from Keyes re: Change Order Status update - March MANSFIELD HIGH SCHOOL General Update - Paul Letendre informed the Committee of upcoming work activities. Concrete needs to be completed at West Foundation. Mr. Letendre commented that this Friday J.T. Callahan will be pouring footings for elevator shaft. Foundation wall will be done on Saturday. By Monday, the area is to be back-filled and ready. Structural fill West Addition — Mr. Letendre noted that Haller Testing Laboratories visited site to perform testing prior to placing fill. Courtyard — Discussion was that the staging for the courtyard would be from back of building. David Young requested that the existing drain manhole in courtyard be filled in before pouring floor. Fencin — An additional cost of $500.00 may be coming from J.T. Callahan for moving fencing in rear of school. Structural Steel - Paul Letendre indicated that the steel work scheduled for week of vacation, is now on hold till after vacation. Kitchen Tile — Rich Feeley asked Jim May for confirmation that quarry tile is planned for the Cafeteria. Jim May commented that quarry tile will be installed. Building Permit — Question was raised as to status of a signed abatement contract and payment of the mechanical permit fee. Paul Letendre to follow up. Rock Excavation — The Project Coordinator noted that the contractor uncovered a 7 cubic yard rock during excavation at MHS. After the necessary excavation work was complete, the rock was buried on site. As a precaution for any future work in the area, David Young requested that the Project Coordinator mark where the rock is buried on the as -built drawings. Ball field — Walter Parker expressed concern to the Committee that the Field Hockey Field may not fit at MHS. The Committee asked Mr. Parker to mark field to be sure. Issue pending. Site Lighting — David Young questioned Jim May re: lights along East St. controlled separately. Suggestion was made to add a switch and timer (24hr.) to control parking lot lighting. Direct Billing —Re: Keyes Assoc. non payment issue, discussion was that the MBC needs to protect the Town of Mansfield. With Town Manager approval, a call was placed to Town Counsel to explore solutions. David Young suggested that Rich Feeley contact Bob Vogel at Keyes to discuss issue. Schedule — J.T. Callahan is to provide construction schedule in 2 weeks. Painting_— Rich Feeley reminded Jim May that the painting subcontract needs to be re -bid. Jim May commented that J.T. Callahan is checking with attorneys to determine who should be responsible to handle bid. The MBC suggested that Wallace Floyd should handle bid and gave direction to Mr. May to move forward with advertising to bid painting at MHS. Jim May to contact Bascom Printing. Committee agreed to use the complete drawings previously returned to MBC for paint bid. Ceiling Removal — Paul Letendre noted that after the removal of ceiling tiles in corridor, he and Walter Parker observed elbows which appeared to (not currently a safety issue) contain asbestos material. Haller Testing Laboratories was contacted immediately to test material. Test results pending. Paul Letendre to follow up with J.T. Callahan to confirm that an asbestos contractor has signed a contract. TV/Studio — Mike Healy phoned the MBC Office this week. It was reported that the Mansfield Cable Access Project is on hold indefinitely. Mr. Healy stated that there are many issues that still need to be resolved. Payin — J.T. Callahan plans to place binder coat of pavement and do temporary striping of the parking lot at MHS/QMS during April school vacation. Jim May commented that the site lighting behind MHS/QMS would be removed at this time. MBC denied J.T. Callahan's paving proposal unless proper temporary site lighting is provided or existing lighting remaining in place. Jim May to request a schedule from J.T. Callahan. Main Entrance — Under J.T. Callahan's scope of work, includes removal of one section of sidewalk area and replacement. Jim May proposed a suggestion to improve esthetic appearance of walk at the front entrance. Suggestion was to have J.T.Callahan do demo and have town own replacement. Issue to be discussed at Friday job site. Jim May to confirm J.T. Callahan work limits here and report back. School Concerns - Walter Parker questioned Jim May re: various school concerns. Responses were as follows: • Air conditioning for library — No enhanced ventilation is specified. • Sound proofing in library — A 12" solid concrete wall will be in place. • Ventilation in Chemical Storage Closet in Science Wing - Jim May to forward a recommendation letter from Thompson Consultants to Principal. • Wardrobes — Not specified in contract, suggestion was made to order wardrobes with school furnishings if required. There is no case work in these classrooms. • Repositioning doorways to faculty offices — Jim May will review positioning of doors leading to corridor vs. to faculty offices. Ceiling Removal — Discussion was raised re: sealing penetration areas. Walter Parker will address issue with foam material for temporary fix until sprinkler system is installed. QUALTERS MIDDLE SCHOOL Delay Claim — A letter received from J.T. Callahan prompted additional discussion re: J.T. Callahan implying that the Town is causing delays at Qualters. Chairman Rich Feeley stated that the Town has never prohibited J.T. Callahan from working in any zone unless it prohibits school programming. J.T. Callahan has freely accelerated their work in other areas beyond the time frame indicated in the proposed schedule. Mr. Feeley to send a letter of response to J.T. Callahan. MIIA Insurance Inspection — MBC received a recent inspection report identifying several items to be addressed. Chris Sullivan and Walter Parker will determine construction related issues vs. maintenance issues such as steel plate floor, water heater, missing vent hood, repair to loading dock. Direct Billing Request — Discussion opened re: Request from Universal Engineering. Ammar Dieb has reported continued problems in receiving payment from Keyes Associates for Asbestos abatement at QMS. Rich Feeley received permission from John D' Agostino, Town Manager today, 3-30-99 to obtain a legal opinion from Town Counsel. Question was asked if the Town has the right to ask that Keyes Assoc. provide lien waivers for subs or move to direct payment for engineering services. Issue pending. INVOICES: The Committee reviewed the following invoices for approval: • JTC/Application for Payment #3 — Mansfield High School: MOTION made to recommend payment J.T. Callahan in the amount of $158,057.62 for work related to the Mansfield High School Construction/Renovation Project. JL/DY Passes 5-0. • Christina Sullivan — OMS Project Coordinator MOTION to recommend payment to Christina Sullivan, QMS Project Coordinator in the amount of $2,400.00 for Weeks Ending March 19th and March 26, 1999. DY/JL Passes 5-0. • Letendre Company -Paul Letendre MHS Project Coordinator MOTION to recommend payment to Paul Letendre, MHS Project Coordinator in the amount of $2,400.00 for Weeks Ending March 19th and March 26, 1999. DY/JL Passes 5-0. Keyes Associates — C9410.01-41 Prof. Services Rendered in the amount of $17,242.34 — QMS Includes: Haller Testing fee - $5,511.00 Universal Engineering - $970.00 Status: No action taken - Pending review with Keyes Assoc. C9410.00-40 Prof. Services Rendered in the amount of $7,054.69 — MHS Includes: Wallace Floyd Add'1 Serv. — 349.41 Status: Committee questioned meeting charges In house phone/non allowed. Suggestion for Jim May to pull meeting minutes to check topics for discussion Fed. Express charges $67.65 questioned by MBC No action taken • JCI Communications — QMS MOTION made to approve 2"d payment in the amount of $17,453.20 to JCI for Data Cabling at Qualters Middle School. MOTION DY/JL 5-0. JCI Communications — Robinson Elementary School Status: Invoice to be returned to Superintendent. MBC does not have any agreement to cover cost of data cabling at Robinson. MEETING MINUTES — Minutes of Jan. 26, Feb. 2 and Feb. 9, 1999 were reviewed by the Committee for approval. MOTION made to approve MBC Mtg. Minutes of Jan 26, 1999. JL/KG Passes 5-0. MOTION made to approve MBC Mtg. Minutes of Feb 9, 1999. KG/JL Passes 5-0. MOTION made to approve MBC Mtg. Minutes of Feb 2, 1999. DY/KG 4-0-1 Bill Moore abstained. Meeting adjourned at 9:35 P.M. Respectfully Submitted, Eleanor A. McCarter, Secretary fames Liddick, Clerk Date