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HomeMy WebLinkAboutMBC 04/27/1999TOWN OF MANSFIELD Applan MUNICIPAL BUILDING COMMITTEE Meeting Minutes of April 27,1999 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, William Moore and David Young and Eleanor McCarter, Secretary Attendees: Jim May, Wallace Floyd Dick Battles, Thompson Consultants Inc. Walter Parker, School Buildings & Grounds John D'Agostino, Town Manager Bob Mangiaratti, Town Counsel Bob Vogel, Dan Freeman, and Art Christopher, Keyes Assoc. Meeting commenced at 7:00 PM CORRESPONDENCE: To all from Mansfield Water Dept. re: Invitation to Open House. To Winston Builders from Tata & Howard re: Inspection of backwash water inlet piping to filter #3-WTF. To MBC from Christina Sullivan re: Change Order proposals to be reviewed — QMS. To J.T. Callahan from Christina Sullivan re: COP #91 Heat in Lobby 150 — QMS. To Keyes from TCI re: Recommendation to eliminate ceiling cabinet heaters in lobby area - QMS. To MBC from Paul Letendre re: Project Coordinator Daily Log reports — MHS. To Universal Engineering from Christina Sullivan re: Request to provide certified payroll records — QMS. To J.T. Callahan from Christina Sullivan re: Request to provide missing daily reports — QMS. To MBC from John D'Agostino re: Budget adjustments for the MBC. To MBC from J.T. Callahan re: COP #40 ref. T&M Changes in gas line Z1 in the amount of $889.00. Change order to increase contract time by 2 days-QMS. To MBC from J.T. Callahan re: COP #140 ref. Tie Existing heat Detector at Crawl Space $8,459.00- QMS. Change order to increase contract time by 10 days-QMS. To MBC from J.T. Callahan re: COP #82 ref. Remove Contaminated soils (Lincoln) $15,626.00 Change order to increase contract time by 4 days-QMS. To Yankee Sprinkler Corp. from J.T. Callahan re: Answer to RFI #15 ref. Install underground stub —MHS. INVOICES: Dedication Plaque — Bids were received to furnish the dedication plaque at the Robinson School from Morse & Beggs, Taunton Monument and Pro Sign Graphics. Pro Sign Graphic was the lowest bidder. Bid does not include installation. David Young commented that a verbal agreement was previously made with J.T. Callahan to have them install the plaque. Rich Feeley to follow up with Michael Callahan. MOTION to approve payment to Pro Sign Graphics in the amount of $1130.00 for one bronze dedication plaque at Robinson School. DY/WM Passes 5-0. MOTION to approve payment to Christina Sullivan, QMS Project Coordinator in the amount of $2,400.00 for weeks ending April 17, 1999 and April 24, 1999. DY/JL Passes 5-0 MOTION to approve payment to Letendre Company, MHS Project Coordinator in the amount of $2,400.00 for weeks ending April 17 and April 24, 1999. DY/JL Passes 5-0. MOTION to approve payment to W.B. Mason in the amount of $340.00 for MBC Office Supplies. Amount includes purchase of a 3'x4' white board and miscellaneous office supplies. DL/JL Passes 5-0. MOTION to approve payment to Mini Warehouse Inc. in the amount of $80.00 for QMS storage trailer rental for the month of April. JL/WM Passes 5-0. 7:35PM—KEYES ASSOCIATES Chairman Richard Feeley opened discussion with Keyes representatives to clarify an ongoing issue of Keyes non-payment to sub consultants working on Mansfield School Projects. Bob Vogel, Senior Principal stated that Keyes Associates is working to make payment to their sub consultants for all outstanding invoices. A specific payment plan was not available. Outstanding Invoices - Rich Feeley reviewed outstanding invoices submitted by Keyes sub consultants; Crabtree & McGrath, Wallace Floyd Associates, Thompson Consultants Inc., Geisser Engineering, Haller Testing Laboratories and Universal Engineering totaling close to $200,000.00. Mr. Vogel agreed that payments have been delayed, but suggested that the Town of Mansfield was also withholding a large payment to Keyes. Mr. Feeley clarified Mr. Vogel's statement by reviewing status of all Keyes pending invoices. With the exception of 2 recently received invoices, the Town is waiting for Keyes to revise and resubmit the pending invoices for approval. Payment Agreement - David Young requested clarification as to Keyes current payment agreement with sub consultants. It was stated that the agreement with Keyes is that sub consultants are to receive payment within 30 days of Keyes getting paid. He urged Keyes Associates to coordinate submission dates so that turn around times for payments are minimized. Wallace Floyd - Jim May stated that their agreement with Keyes Assoc. is that Wallace Floyd is to be paid withinl0 days of Keyes being paid. Mr. May stated that the agreement to have 2 party checks between Wallace Floyd and Keyes and copies of invoices, are not being met. David Young and Rich Feeley commented that the MBC is unaware of a 2 party check agreement. David Young recalled that the issue was raised as a future payment option should it become necessary. The request to issue 2 party checks has not been presented to the Town for approval. Jim May to forward a signed agreement between Keyes and Wallace Floyd regarding this issue. Thompson Consulting Inc. — $116,693.00 owed by Keyes to TCI. TCI has not yet filed an official law suit against Keyes. A payment agreement was reached between TCI and Keyes that was reviewed by their respective attorneys. The agreement states that all future payments to Keyes are to be sent to a 3`d party accountant. 60% of the total invoice would be given directly to TCI with the remaining funds to be forwarded back to Keyes. Strong concerns were raised by the MBC regarding Keyes having enough funds to pay additional consultants working on the Mansfield School Projects. Bob Mangiaratti requested that Keyes furnish names of attorneys for TCI and Keyes to discuss options. Town Counsel is to respond with opinion to Committee. Dick Battles stated that he is not willing to renegotiate this agreement. The MBC and Town Manager objected to forwarding payments to an unknown 3`d party. It was agreed that the Town would continue to issue and send all payments to Keyes Associates. David Young suggested that Keyes keep their financial agreement with TCI internal. Payment Schedule - John D'Agostino, Town Manager expressed concerns regarding the seriousness of Keyes financial status. Mr. D'Agostino stated that the Town would be prepared to pursue legal action for breech of contract if it should become necessary. Based on further discussion with legal counsel, the following conditions were agreed to by Keyes Associates: 1. Keyes Associates will clarify all pending Keyes invoices as discussed by the MBC. Corrected billing to be provided to the MBC within 10 days. 2. Payments will be made to Haller Testing Laboratories and Geisser Engineering within the next 10 days (approx. week of May 10`h). 3. Payment will be made to Universal Engineering in the amount of $2435.00 within 10 days (approx. week of May 10'h) 4. Payment procedure for all future invoices submitted by Keyes: • Keyes Associates will provide copies of Keyes invoices to each sub consultant indicating services that the sub has provided as they are submitted to Town. • Town of Mansfield will send copies of checks issued to Keyes Associates to sub consultants identified on invoice being paid. • Keyes Assoc. will return a copy of all checks issued to sub consultants for services to the MBC Office. Town Manager requested that Town Counsel issue a letter to all parties present and all Keyes sub consultants stating the conditions agreed to. MANSFIELD HIGH SCHOOL UPDATE Roof shingles — Jim May commented that Wallace Floyd did not write proprietary specification for shingles. Mr. May requested clarification from the MBC that the same shingle used at the Robinson School is required for MHS. MBC clarified that their intent was only to match color and quality. Mr. May did not foresee any problem matching color and quality with another manufacturer. a future payment option should it become necessary. The request to issue 2 party checks has not been presented to the Town for approval. Jim May to forward a signed agreement between Keyes and Wallace Floyd regarding this issue. Thompson Consulting Inc. — $116,693.00 owed by Keyes to TCI. TCI has not yet filed an official law suit against Keyes. A payment agreement was reached between TCI and Keyes that was reviewed by their respective attorneys. The agreement states that all future payments to Keyes are to be sent to a 3`d party accountant. 60% of the total invoice would be given directly to TCI with the remaining funds to be forwarded back to Keyes. Strong concerns were raised by the MBC regarding Keyes having enough funds to pay additional consultants working on the Mansfield School Projects. Bob Mangiaratti requested that Keyes furnish names of attorneys for TCI and Keyes to discuss options. Town Counsel is to respond with opinion to Committee. Dick Battles stated that he is not willing to renegotiate this agreement. The MBC and Town Manager objected to forwarding payments to an unknown 3`d party. It was agreed that the Town would continue to issue and send all payments to Keyes Associates. David Young suggested that Keyes keep their financial agreement with TCI internal. Payment Schedule - John D'Agostino, Town Manager expressed concerns regarding the seriousness of Keyes financial status. Mr. D'Agostino stated that the Town would be prepared to pursue legal action for breech of contract if it should become necessary. Based on further discussion with legal counsel, the following conditions were agreed to by Keyes Associates: 1. Keyes Associates will clarify all pending Keyes invoices as discussed by the MBC. Corrected billing to be provided to the MBC within 10 days. 2. Payments will be made to Haller Testing Laboratories and Geisser Engineering within the next 10 days (approx. week of May 10`h). 3. Payment will be made to Universal Engineering in the amount of $2435.00 within 10 days (approx. week of May 10`h). 4. Payment procedure for all future invoices submitted by Keyes: • Keyes Associates will provide copies of Keyes invoices to each sub consultant indicating services that the sub has provided as they are submitted to Town. • Town of Mansfield will send copies of checks issued to Keyes Associates to sub consultants identified on invoice being paid. • Keyes Assoc. will return a copy of all checks issued to sub consultants for services to the MBC Office. Town Manager requested that Town Counsel issue a letter to all parties present and all Keyes sub consultants stating the conditions agreed to. MANSFIELD HIGH SCHOOL UPDATE Roof shingles — Jim May commented that Wallace Floyd did not write proprietary specification for shingles. Mr. May requested clarification from the MBC that the same shingle used at the Robinson School is required for MHS. MBC clarified that their intent was only to match color and quality. Mr. May did not foresee any problem matching color and quality with another manufacturer. Moving furniture — Jim May commented that the owner owns moving furniture. David Young stated that the Town must be provided with sufficient notice, prior to anticipated work taking place. Jim Liddick noted that under the contract documents, the Contractor owns the coordination requirement. A full schedule is due from J.T. Callahan. Foundation/West Wing — Richard Feeley questioned progress status. Jim May responded that the foundation work at the west wing is not complete at this time. Courtyard Footings — Jim May expressed concern regarding a potential noise problem erecting steel. Jim Liddick suggested that the work be done on the weekend. Pump Structure- MBC asked Jim May to confirm that J.T. Callahan will maintain the existing concrete structure but install new pumps and associated controls. Wallace Floyd will issue change directive. Force Main — Discussion re: replacing sanitary pipe leaving pump and connecting to street. Since the break originates at MHS, it was suggested that coordination of the repair fall under the high school project. David Young recommended the pipe be replaced with with 6" ductile iron pipe. The MBC requested that Wallace Floyd provide construction change directive from Keyes to replace force main pipe from pump chamber through bus loop to just short of sidewalk. J.T. Callahan owns new chamber and to the curb. Estimated cost $16K. Wallace Floyd to confirm class of pipe (minimum class 52 or C250). Paving —David Young commented that only one catch basin exists at MHS rear parking lot. Concern was raised regarding water runoff. Jim May to confirm number of catch basins required for this area. Kitchen Equipment — Jim May reported that the library and cafeteria are on schedule for the summer. Jim May noted that there have been no submittals received to date. Mr. May added that there is a long lead time for kitchen items. Concern was raised re: temporary freezer storage. Mr. May commented that the Contractor does not own covering cost of temporary freezer storage. Dawn Florence needs to be notified to make arrangements for temporary storage of the QMS and MHS freezer inventory. Ken Gay noted that refrigeration subs should be requested to provide copies of certification from EPA to the MBC for all walk in freezers' refrigerant recovery. Crack at Front Entrance - David Young reported a crack in the brick to the right of the front entrance of MHS. Jim May commented that he was aware of the crack. David Young asked for an opinion from Wallace Floyd as to the cause of the cracking and recommendation to repair. Detention area — A suggestion was made by David Young to add a rustic barrier adjacent to East Street. Jim May to follow up. Ball Field — Jim May reported that J.T. Callahan is pricing deletion of the ball field Door Submittal — Door hardware submittal has been received. Window Submittal — Jim May reported that the window submittal has been issued. Meeting adjourned at 10:40 PM Respectfully Submitted, Eleanor A. McCarter, Secretary ames Liddick, Clerk s/is19 9 - Date