HomeMy WebLinkAboutMBC 05/04/1999TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of May 4, 1999
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay.
William Moore, David Young and Eleanor McCarter, Secretary
Attendees: Dan Freeman, Keyes Associates
Christina Sullivan, QMS Project Coordinator
Walter Parker, Buildings & Grounds Director
Mike Ahern, DPW
Marc Jaoude, J.T. Callahan
Steve McCaffrie, Public Citizen
Meeting Commenced at 7:00 PM
CORRESPONDENCE:
Ltr. to MBC from Wallace Floyd re: Replacement of sewer force main — MHS.
Ltr. to MBC from Wallace Floyd re: Copies of Invoices — MHS.
Ltr. to MBC from Wallace Floyd re: Requesting approval for 2 Party Checks w/Keyes Assoc.
Lin to Chris Sullivan from Keyes re: Field review of concrete sidewalks — QMS.
Ltr. to MBC from Paul Letendre re: Request for personal time May 14`h and May 281h, 1999.
To QMS Parents from Bill Maher re: Turning off the boiler before school vacation — QMS
To MBC from J.T. Callahan re: COP #111 Ref. Winter Conditions/Masonry — QMS.
To Wallace Floyd from J.T. Callahan re: RFI #22 ref. Costa #3: Door frames — MHS.
To Keyes Assoc. from J.T. Callahan re: RFI #106 ref. Eastern (Prior 93,96,97) — QMS.
To MBC from J.T. Callahan COP#137 Ref. Supply Steel for Roof Drain Cafeteria in the amount
of $1,240.00. Indicates 2 day increase of contract time — QMS.
To Keyes from J.T. Callahan re: Overdue response to RFI 93,96,97-QMS.
To J.T. Callahan from Christina Sullivan re: Length of contract is 528 days from Notice to
Proceed — QMS.
To Bill Maher from Chris Sullivan re: request to delete millwork in tech lab/art room — QMS.
To Robert Shurdut, from Superintendent re: Informing SBAB of J/J Roof Litigation.
To Wallace Floyd Assoc. from Paul Letendre re: Classroom Light/Clock Panel Height — MHS.
To Bill Maher from Chris Sullivan re: Confirming meeting with Signet to discuss
Communication systems for QMS.
To MBC from Keyes Assoc. re: Construction Meeting Minutes #40 — QMS.
To Wallace Floyd from J.T. Callahan re: RFI #26 ref. JRW: Mount Dim for Class Panels —
MHS.
To Keyes from Wallace Floyd re: Request to prepare documents to replace sewer force main —
QMS.
To MBC from Keyes Associates re: Construction Meeting Minutes #39 — QMS.
To MBC from Bill Maher re: Possible Credit ref. Computer lab/art rooms — QMS.
To MBC from Bea Kearney re: MBC Bell Atlantic telephone billing — May.
To MBC from Paul Letendre re: Project Coordinator Daily Log Reports — MHS.
To J.T. Callahan from Wallace Floyd re: Request for cost proposal in food service area—MHS.
To Wallace Floyd from J.T. Callahan re: JRW: RFI #21 Classroom panel detail — MHS.
To MBC from J.T. Callahan re: C.O.P. #38A Ref. Access to Boiler Room $238.00 to increase
contract time by I days— QMS.
To MBC from J.T. Callahan re: C.O.P. #40 T&M Changes in gas line Zl $889.00 to increase
contract time by 2 days — QMS.
To MBC from J.T. Callahan re: C.O.P. #50 T&M 12" Rain Leader $626.00 to increase contract
time by 2 days — QMS.
To MBC from J.T. Callahan re: C.O.P. #78 Acid Waste Changes T&M $1,391.00 to increase
contract time by 2 days — QMS.
To MBC from J.T. Callahan re: C.O.P. #87 Revisions of the Kitchen Equip.($569.00) — QMS.
To MBC from J.T. Callahan re: C.O.P. #82 Remove Conta soils (Lincoln) $15,626.00 to increase
contract time by 4 days — QMS.
To MBC from J.T. Callahan re: C.O.P. #122 T&M Demo Plum Janitor Closets $1,085.00 — to
increase contract time by 2 days - QMS.
To MBC from J.T. Callahan re: C.O.P. #126 Clean existing line toilet 129 $546.00 to increase
contract time by 2 days - QMS
To MBC from J.T. Callahan re: C.O.P. #140 Tie existing heat detector crawl space $8,459.00 to
increase contract time by 10 days — QMS.
To MBC from Suburban Middlesex Insulation re: Application for Payment #4 —11,453.72,
Change Order #1 - $12,056.55, Weekly payroll certification and letter of recommendation for
payment from Universal Engineering — QMS.
QUALTERS MIDDLE SCHOOL
Keyes Associates - Dan Freeman reviewed the following Change Orders with the Committee to
be included in Change Order #9:
COP #74 Ref. Enclosed demo Skylights. Revised invoice. $ 9,119.00
COP# 82 Ref. Removal of contaminated soils/Lincoln Environmental $15,626.00
Total amount of Change Order #9
$53.878.00
MOTION to approve payment to J. T. Callahan/Change Order #9 in the amount of
$53,878.00 for changes related the Qualters School Renovation Project. All references to
increase of contract time indicated by J.T. Callahan are denied by the MBC.
s'
DY/JL Passes 5-0.
4 day add to contract time.
COP #86
Ref. Change Recessed wall mount paper towel
$
1,384.00
COP #114
Ref. T&M ASI -09 Replace cast iron radiator
$10,786.00
COP #122
Ref. T&M Demo Plumbing Janitor Closets
$
1,085.00
2 day add to contract time.
COP #123
Ref. Add specially modified panel B
$
2,674.00
COP #126
Ref. Clean existing Line Toilets 129
$
546.00
2 day add to contract time.
COP #128
Ref RFI 87 Replace Thermostat w/F&T
$
4,508.00
COP #129
Ref RFI87 Convector Extension
$
7,726.00
COP #139
Ref. T&M Install gas cock and retest in new wing
$
424.00
Total amount of Change Order #9
$53.878.00
MOTION to approve payment to J. T. Callahan/Change Order #9 in the amount of
$53,878.00 for changes related the Qualters School Renovation Project. All references to
increase of contract time indicated by J.T. Callahan are denied by the MBC.
s'
DY/JL Passes 5-0.
David Young noted that any future concerns re: possible extension of contract time should be
explained within Change Order Proposals recommendation approval to Town Manager as they
are submitted of review.
MOTION made to Application for Payment #10 to J. T. Callahan in the amount of
$1,021,139.46 for work related to the Qualters School Renovation Project.
JUDY Passes 5-0.
Rich Feeley questioned Marc Jaoude as to whether Release of Liens for subs are provided. Mark
Jaoude responded that some were missing. David Young suggested that all Release of Liens be
submitted to MBC Chairman at Thursday job site meeting or checks will be held by the Town.
Schedule — Marc Jaoude provided an updated construction schedule to the Committee.
COP Status Log —David Young and Jim Liddick requested that Dan Freeman provide an
updated change order log to MBC. Chris Sullivan reported that she is following up with TCI to
clarify several pending change order proposals. Jim Liddick requested a description of all
outstanding change order proposals for MBC budget records. Marc Jaoude offered to provide
copies of J.T. Callahan's daily change order updates.
Winter Conditions - C.O.P. #111 Ref. Winter Conditions/Masonry in the amount of $70,878.00
due to delayed start of Zone 2. Dan Freeman stated that the claim is not justified and that Keyes
Associates plans to deny the proposal. Rich Feeley requested that Mr. Freeman, for the record,
include a narrative from Keyes Associates to JTC as to the reasons for denial.
Auditorium Stage Louvers — Rich Feeley questioned Dan Freeman as to status. Issue still
pending.
Administration Change — Dan Freeman announced that Architect, Ron Ashton is leaving Keyes
Associates. Ron Ashton did much work on the Robinson and Qualters School Projects. Steve
Chmurra will be taking over all construction administration for the Qualters Project. Rich Feeley
made note to thank Mr. Ashton for his work on all three school projects.
Windows — Project Coordinator noted that the windows are complete in Zone 2. Question was
raised re: window trim. Town does not own finish trim. Chris Sullivan questioned whether
Kalwall System included trim. MBC Secretary to forward information on file to Ms. Sullivan
for review.
Unit Ventilator — Chris Sullivan reported that per abatement regulations each unit must have a
single containment. Abatement work is scheduled to start this week pending approval of Change
Order Proposal #1. Ms. Sullivan stated opinion that the cost of $30K to abate is excessive.
Chris Sullivan is working with Ammar Dieb to negotiate cost.
MOTION made to approve the necessary abatement to unit ventilators up to $20K and not
to exceed $25K. JL/WM 4-1 David Young nay.
ti
Bus Loon — Chris Sullivan reported that Keyes has recommended that a concrete sidewalk
section be cut at bus loop to test that proper soils exist. It was suggested by David Young that
the cut section be located where curb cut is to be made for emergency access. Mr. Young noted
that before a cut section is replaced (assuming the cut was made) to make sure that all corners are
doweled when concrete is placed to prevent future lifting.
SMUApplication for Payment #4 — Discussion re: Application for Payment to Suburban
Middlesex Insulation in the amount of $11,453.00. Total does not include CO#1 in the amount
of $12,056.55 indicated on payment request.
Status: Submitted paperwork not in proper order. Application for Payment
To be returned to SMI to revise and resubmit. Chris Sullivan will follow up with
Ammar Dieb.
Stage Curtain — Chris Sullivan to obtain back up letter from Universal Engineering stating that
removal is not required. Ms. Sullivan to follow up with Ammar Dieb.
Outstanding Credits — Jim Liddick questioned Chris Sullivan re: maintaining a log of possible
credits that may be due to the Town. Ms. Sullivan to follow up.
Mechanical/Electrical — Ms. Sullivan reported that the main mechanical work is complete.
Ceilings — Project Coordinator noted that an above ceiling inspection has been requested from
TCI. Ms. Sullivan commented that no one has addressed seismic as yet.
Gym Ceiling — Chris Sullivan commented that test repair was not done over April vacation.
Chris Sullivan to review issue with Ron Ashton.
Ceiling Heaters — Re: Previous questions as to whether ceiling heaters are required above
corridor near new administration offices Ms. Sullivan stated that TCI has confirmed that the
installation of 2 ceiling heaters specified, is no longer required due to the exterior corridor now
being considered an interior corridor after renovations.
Deteriorated ductwork — Previous concern regarding deteriorated ductwork is eliminated.
Project Coordinator stated that the ductwork in question is to be removed and covered under the
demo of classrooms and library leading to auditorium
Smoke Detection Crawl Space — Abatement work is complete. Project Coordinator discussed the
lack of heat detectors in the south junior wing. Ms. Sullivan noted that Lt. Sarro has requested a
plan of where heat detectors would be located. Chris Sullivan to obtain a plan from Thompson
Consultants.
MANSFIELD HIGH SCHOOL
Pole vault pits — Richard Feeley questioned Walter Parker as to the completion status of the pits.
Walter Parker noted that he has not completed this work. School is hoping pits will be ready for
May 18`h.
Sewer Force Main — Keyes Assoc. has identified the work to replace the pipe as an additional
service. The estimated cost for Keyes to prepare documentation is $2,400.00 and $240.00 for
Wallace Floyd to administer the change. Existing transite pipe will remain in place.
MOTION made to direct Wallace Floyd to authorize Keyes Assoc. to prepare proposal to
replace sewer force main at MHS based on estimated cost of engineering in the amount of
$2,640.00. DY/JL Passes 5-0.
Kitchen Equipment —Walter Parker reported that the Vulcan Stove has been ordered for QMS.
Previous agreement is that instead of moving the stove from Robinson, we will buy new. J.T.
Callahan owns installation.
MBC to send letter to JCI re: delays in receiving credit from J.T. Callahan/Keyes.
ROBERT E. WALSH WATER TREATMENT FACILITY
General Update - Mike Ahern provided highlights of the construction progress. No significant
problems to report. Mr. Ahern to forward written report summary to the MBC.
ROBINSON ELEMENTARY
Final Inspection — Walter Parker noted plans to obtain occupancy permit. Richard Feeley
encouraged Mr. Parker to pursue final inspection as soon as possible.
NEW BUSINESS
Annual Town Meeting — Monday, May 10, 1999. MBC Meeting Notice will be posted for
6:30PM.
Capital Improvements Plan — Bill Moore provided an overview of the proposed requests for the
Annual Town Meeting.
OLD BUSINESS
Jordan Jackson Roof— David Young commented that Art Dias, Gale Assoc. has questioned the
status of the roof litigation — MBC Secretary to ask Town Counsel to return call to Mr. Dias.
Previous employee of Titan Roofing wishes to speak with the committee re: repairing roof. Issue
pending.
Structural Peer Review — David Young questioned whether the report information has been
received for the Mansfield High School Project. MBC Secretary to contact Albin Pilblad to
request a copy of the final report.
INVOICES
Eleanor McCarter - Reimbursement Request
MOTION to approve payment to Eleanor McCarter in the amount of $35.68 for the
purchase of 1 wall clock and batteries for the MBC Office. DY/JL Passses 5-0.
Meeting adjourned at 10:30 PM
Respectfully Submitted,
Eleanor A. McCarter, Secretary
James Liddick, Clerk
Date