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Home My WebLink AboutMBC 05/11/1999APPRO, L LL"J TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of May 11, 1999 Members Present: Richard Feeley, Chairman, Ken Gay, William Moore Eleanor McCarter, Secretary David Young — Excused Absence Jim Liddick — Excused Absence Attendees: Jim May, Wallace Floyd Associates Paul Letendre, Project Coordinator Walter Parker, Buildings & Grounds Director Meeting commenced at 7:OOPM CORRESPONDENCE Ltr. to J.T. Callahan from Paul Letendre re: Debris on site, copy machine problems and summer use of gym space at MHS. To MBC from Paul Letendre: Project Coordinator Daily Report Logs- MHS. To Wallace Floyd from J.T. Callahan re: RFI 927 ref. Hollow Metal Door Frames — MHS. To Wallace Floyd from J.T. Callahan re: RFI #29 ref. General Mechanical — MHS. To Wallace Floyd from J.T. Callahan re: RFI #30 ref Perma Barrier Flashing — MHS. Ltr. to Universal Engineering from Christina Sullivan re: Unit Ventilator Abatement Proposal $23,000.00 —QMS. Ltr. to Universal Engineering from Christina Sullivan re: Applic. for Payment #4 rejected-QMS. To MBC from C.O.A. re: Invitation to Open House on May 14, 1999 at the Senior Center. To MBC from Parks & Rec. Dept. re: Design Workshop for Rails to Trails Project. To MBC from Ed Rosa re: JTC approved conditions for summer use of gym area — MHS. To MBC from Town Counsel re: Keyes Non Payment issue — School Projects. MANSFIELD HIGH SCHOOL JTC/Application for Payment #4 — The application and schedule were given to the Architect this afternoon (5-11-99). Jim May stated that the Construction Schedule as submitted appears to be in order. Rich Feeley asked that Mr. May review the schedule thoroughly for potential errors. Mr. May commented that length of J.T. Callahan `s contract, is denoted by the date of substantial completion, rather than an actual number of days. The estimated completion date is Sept. 2000. Paul Letendre provided construction photos. Rich Feeley asked Mr. May if the Release of Liens were provided by J.T. Callahan. Mr. May noted that they were not. Mr. Feeley recommended that payment of Application for Payment #4 receive conditional approval pending receipt of Release of Liens for February. MOTION made to recommend conditional approval of Application for Payment #4 to J. T. Callahan in the amount of $36,645.65 for work related to the Mansfield High School Renovation Project. Approval is to be given pending satisfactory review of construction activity schedule by the Architect and receipt of Release of Liens for February from the Contractor. KG/WM 3-0. Paint Sub Bid — Jim May reported preliminary results of the paint bid opening. Commercial Painting was the apparent low bidder with a bid amount of $155,995.00. Comments were made that the bid was very low. Paul Letendre noted that the Contractor would ask for a bond from Commercial Painting. Jim May will review all bids and forward letter of recommendation. Mr. May noted that the Town owns selection of contractor, however J.T. Callahan will write contract. Abatement Contract — Rich Feeley questioned the status of the abatement contract for the high school. Paul Letendre reported that J.T. Callahan has signed the contract with A Best Company for asbestos abatement. Mr. Letendre noted that some abatement work has begun. Paul Letendre commented that the asbestos identified in green house in the specs., under panels, would be covered under the square ft. allowance. Letter coming from Ammar Dieb, Universal Engineering. Vestibule Entrance — Proposal discussed that J.T. Callahan would break up concrete slab, pay for disposal and lay new concrete if the Town picks up cost of materials. Paul Letendre to put forward a cost estimate to the MBC. Flag Pole — Walter Parker noted that the existing flag pole at MHS does not work properly. Jim May noted that J.T. Callahan only owns relocation of pole in their contract. The suggestion to replace the flag pole was put on hold. Buildings & Grounds Office — Walter Parker commented that replacement of the flooring in his office was not included in base contract. Condition of carpet is very poor and in need of replacement. Suggestion was made to replace with industrial grade carpet. Issue pending. Specialty Items/Sanitary Receptacles — Jim May noted that the location of fixtures is not identified in drawings. Estimated cost to purchase new approximately $1,100.00. Mr. Parker noted that the School Dept. has some surface mount sanitary receptacles in storage that could be used at MHS. Walter Parker to confirm a count and respond to Jim May. South Wing Front Windows — Jim May reported that where the addition meets the existing school, specs indicate removal of windows/sill and in -fill with brick. Windows contain asbestos material, which would require abatement. Proposal was suggested by Jim May to leave the windows in place and block the wall on the inside and outside of window, leaving the window in place. Mr. May noted that seismic retrofit is needed at this location. Rich Feeley suggested that a notation of the change be indicated on the as built drawings. Freezer Food Storage — Walter Parker commented that freezer storage has been arranged. Jim May noted that the Town owns removal of freezer equipment in storage. Paul Letendre to provide a list to Walter Parker noting items to be disposed. Pumps_— Mr. May noted that Wallace Floyd is waiting for drawings to come from Keyes to replace pipe. Exterior doors — Walter Parker asked if doors are being replaced. Jim May noted that all exterior doors are schedule to be replaced with hollow metal doors. Cracked brick — Jim May responded to David Young's concern regarding a crack noticed in the brick near the auditorium. Mr. May commented that the original high school building was constructed without control joints. There is no expandable fill in joints. Mr. May stated opinion that the crack is due to thermal expansion and contraction and is not structural. Crack will be sealed. Summer use of Gym Area — Discussion re: memo from Ed Rosa agreeing to allow programs to be held in the gym, while MHS is under construction renovation this summer, puts the Town at risk. Periods of electric and water shut down will create issues re: bathroom facilities, electricity, and fire alarms and general safety. Rich Feeley will forward letter to School Superintendent expressing MBC concerns. Kitchen Equipment Drawings — Jim May noted that drawings have been approved with noted changes from the Kitchen Services Dept. Keyes Non-Payment Issue — Jim May expressed concern that no payments have been received from Keyes Associates as was agreed to during the April 27° meeting with Wallace Floyd and Keyes. Jim May stated that unless payment is made immediately, Wallace Floyd will stop work. It was noted that today was the deadline for Keyes to make payment. Chairman Feeley assured Mr. May that MBC would follow up with Bob Vogel and Art Christopher at Keyes Assoc. on Wednesday. Job Site Meetings — Rich Feeley suggested that Jim May take more control over job site meetings. Several meetings have been rescheduled without consideration of the owner. Rich Feeley requested that job site meetings not be held the same day as QMS job site meetings (Thursdays). Mr. May to discuss with J.T. Callahan. JTC/COP#5 — Discussion was that the cost to run wiring to pump shed ext. light fixture, time clock in the amount of $39,656.00 as proposed was excessive. Rich Feeley suggested that figures be reviewed again by the contractor or schedule work based on time and materials. Pole Vault Pits —Walter Parker noted no funds available to place base coat. Rich Feeley provided Mr. Parker with names of alternate resources to do paving, School Furnishings — A purchase order was received from School Dept. for school furnishings at QMS. Vendor: Masscor in the amount of $3,165.50. MBC Secretary to follow up with QMS Principal, Bill Maher, regarding processing procedure through the MBC. ROBINSON ELEMENTARY SCHOOL Occupancy Permit — Walter Parker stated that he requested that Mike Callahan to pursue permit from the Town. MEETING MINUTES The Committee reviewed the following MBC Meeting minutes for approval; March. 23`d, March 30', April 27", 1999. MOTION made to approve MBC Meeting minutes of March 23, 1999, March 30, 1999, and April 27, 1999 as reviewed. KG/WM Passes 3-0. INVOICES: Keyes Assoc. Revised Invoice #C9410.04-06 ref. Engineering Services for the period of November through February 1999 in the amount of $1,100.00 — Mansfield High School, Status: Hold to review with Keyes Assoc. next week. Paul Letendre MHS Project Coordinator MOTION to approve payment to Letendre Company in the amount of $2,160.00 for weeks ending May 1, 1999 and May 8,1999—MHS Project Coordinator. WM/KG 3-0. Christina Sullivan OMS Project Coordinator MOTION to approve payment to Christina Sullivan, QMS Project Coordinator in the amount of $2,400.00 for weeks ending May 1, 1999 and May 8, 1999. WM/KG 3-0. Meeting adjourned 9:15 PM Respectfully submitted, Eleanor McCarter, Secretary 44W z� -9-eK�� ,tames Liddick, Clerk Date