HomeMy WebLinkAboutMBC 05/18/1999TOWN OF MANSFIELD APPROVED
Municipal Building Committee
Meeting Minutes of May 18, 1999
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
William Moore, David Young and Eleanor McCarter, Secretary
Attendees: Christina Sullivan, QMS Project Coordinator
Dan Freeman, Keyes Associates
Walter Parker, Buildings & Grounds Director
Bill Maher, QMS Principal
John D' Agostino, Town Manager
Lincoln Lynch, School Business Manager
Steve MacCaffrie, Construction Consulting
Meeting commenced at 7:OOPM
CORRESPONDENCE
Ltr. to J.T. Callahan from Chris Sullivan re: Bus loop; waiting for test locations to be identified
by Project Engineer — QMS.
Ltr. to Jim Anderson from Superintendent of Schools re: Notification that the Town Accountant
is beginning the audit for the Jordan/Jackson Elementary School.
To MBC from Paul Letendre re: Cost Proposal for Additional Concrete at Front Entrance -MHS.
To MBC from Keyes Assoc. re: Construction Meeting Minutes #41 - QMS.
To MBC from Keyes Assoc. re: Construction Meeting Minutes #42 — QMS.
To MBC from Keyes Assoc. re: Construction Meeting Minutes #43 — QMS.
To Christina Sullivan from J.T. Callahan re: Abatement Schedule — QMS.
To Walter Parker from Chris Sullivan re: Completed MIIA Loss Control list — QMS.
To J.T. Callahan from Chris Sullivan re: COP #54 ref. Relieving angles at Stairs 8&9 — QMS.
To Walter Parker from Chris Sullivan re: Request from Bldgs. & Grounds/Salvage Items — QMS.
To MBC from Walter Parker re: Use of Foundation Reserve for MBC School Projects - QMS.
To J.T. Callahan from Wallace Floyd re: Erecting steel joists using unapproved drawings -MHS.
To MBC from Paul Letendre re: Project Coordinator Daily Report Logs — MHS.
To MBC from Tata & Howard re: — Winston Builders Credit Change Order#3 - Robert E. Walsh
Water Treatment Facility.
To MBC from Town Manager re: Announcement of new DPW Director, Lee Azinheira.
Ltr. to William Madan from Max Volterra re: Interrogatories Jordan/Jackson Roof Litigation.
To MBC from J.T. Callahan re: Construction Meeting Minutes 911 — MHS.
To MBC from J.T. Callahan re: Ventilation issue in the Senior Wing — QMS.
To MBC from Chris Sullivan re: Project Coordinator Daily Log Reports — QMS.
Ltr. to MBC from Steve MacCaffrie re: Request for Direct Payment — QMS.
To MBC from J.T. Callahan re: COP 96 Ref. Retrofit Tank -MHS.
To MBC from J.T. Callahan re: COP #7 Ref. To Sod Baseball Field MHS. Question was raised
by David Young re: Size of area to be sod. Chairman will call Project Coordinator to clarify
that the dimensions indicated in the proposal reflect the ball field and not the entire field.
To MBC from J.T. Callahan re: COP #8 Ref. Added HW per RFI #14 -MHS.
To MBC from J.T. Callahan re: COP 99 Ref. 12 -PR HW&DR Faculty Offices -MHS.
QUALTERS MIDDLE SCHOOL UPDATE - Review of Revised Keyes Invoices:
PROJECT: INVOICE # ORIG. AMT. REVISED
MHS C9410.00.38 $22,138.93 $18,774.78
MOTION to recommend payment to Keyes Associates in the amount of $18,774.78
for services rendered at the Mansfield High School through Dec. 1998.
JL/DY Passes 5-0.
MHS C9410.00.39 $ 8,320.00 Text change only
MOTION to recommend payment to Keyes Associates in the amount of $8,320.00
for services rendered at the Mansfield High School through Jan. 1998.
JL/DY Passes 5-0.
MHS C9410.00.40 $ 7,054.00 $ 6,984.82
MOTION to recommend payment to Keyes Associates in the amount of $6,984.82
for services rendered at the Mansfield High School through Feb. 1998.
JL/DY Passes 5-0.
NMS C9410.00.41 $11,706.00 $12,630.25
MOTION to recommend payment to Keyes Associates in the amount of $12,630.25
for services rendered at the Mansfield High School through Mar. 27, 1998.
JL/DY Passes 5-0
MHS C9410.04.06 $ 1,100.00 Text change only
MOTION to recommend payment to Keyes Associates in the amount of $1,100.00
for engineering services rendered for site plan review at the Mansfield High School
through Nov. 28, 1999 -Feb. 20, 1998.
JL/DY Passes 5-0.
QMS C9410.01.41 $17,242.34 $17,230.34
MOTION to recommend payment to Keyes Associates in the amount of $17,230.34
for services rendered at the Qualters Middle School through Feb. 27, 1998.
WM/JL Passes 5-0.
QMS C9410.01.42 $ 6,800.40 Recent
MOTION to recommend payment to Keyes Associates in the amount of $6,800.00
for services rendered at the Qualters Middle School through Mar. 27,1998.
JL/DY Passes 5-0.
Robinson Elementary C9410.02.33 $4307.90 $925.00 unpaid
Status: Hold. O.S.O. Portion paid. Remaining payment to be made pending
final close outby Ron Ashton, Keyes Associates.
Ceramic Tile —The feature strip of ceramic tile in the senior wing bathroom (gang toilets), has
not been installed by J.T. Callahan in a manner as agreed to by the Town. Bathrooms have
already been turned back to school. Project Coordinator suggested that J.T. Callahan be required
to re -do tile as previously agreed. Rich Feeley will review.
Hollow Metal Door Frames — Chris Sullivan reported that rust is continuing to grow on doors.
J.T. Callahan is aware of the problem. David Young requested that Ms. Sullivan give written
notice to the contractor to address the issue. Rich Feeley asked Dan Freeman to review status and
respond to the MBC.
Egress — Ms. Sullivan commented that the egress plan has been approved. Ron Ashton confirmed
by affidavit that the egress plan meets code requirements. Ron Ashton plans to meet with Lt.
Sarro before he leaves Keyes.
Telephone — Chris Sullivan attended meeting with Engineer re: phone installation at QMS.
Bus Loop - Geisser Engineering coming this week to check the sidewalk at bus loop and
determine means and methods to test soil. Chris Sullivan reported that J.T. Callahan did not
have material tested prior to bus loop construction. Ms. Sullivan noted that the contractor owns
testing by contract. Should the soil not pass a 200 sieve test, the material would be prone to
freezing and poor drainage.
Leak at Stage — Chris Sullivan confirmed that a leak reported this week was related to the stage
louvers and not the roof as indicated by Walter Parker.
Contractor Administration — Chris Sullivan stated that she has been guiding/tracking paperwork
for J.T. Callahan for the past 6 months to help ensure progress of the renovation work during
their change in Project Administration for the QMS Project, Ms. Sullivan expressed plans to
notify Marc Jaoude that this added responsibility would no longer be provided to J.T. Callahan.
Ms. Sullivan noted that J.T. Callahan has not submitted daily logs to her for the past three
months. Bruce Hanna is aware that paperwork is required. It was suggested that if the proper
documentation is not provided to the Project Coordinator by the end of the week, the MBC
would send a letter to Michael Callahan, Senior Project Manager. Rich Feeley to follow up.
Credit — Chris Sullivan provided Jim Liddick a list of potential construction related credits that
the Town may be entitled to, for future reference.
Furniture — A meeting is being planned for Wed. May 25, 1999 with the Principal, Contractor
and Project Coordinator to discuss coordination of moving and storing furniture during the
summer.
Wood Doors - Chris Sullivan expressed concern re: effects of excess moisture to the wood doors
in the area where they are currently being stored.
Metal Clad Doors — Steve MacCaffrie, Construction Consulting expressed concern regarding
installation of hardware. Mr. MacCaffrie commented that the inside of the doors appear to be
dry rotted. Town owns cost of hardware. If the doors are in fact rotted, the contractor will be
unable to install hardware. Steve MacCaffrie commented that the issue of rotting affects
approximately 10 doors total (6 of the doors need to be steel rated). Construction Consulting to
submit cost proposal to MBC for review. Keyes Assoc. will need to approve any change.
Change Order Proposals - The MBC reviewed the following for C.O.P.'s proposals for approval
as presented by Keyes Associates:
COP #11 Ref. Sprinkler equipment changes - credit in the amount of $502.00.
Status: Keyes recommended for approval.
COP#38A Ref. Access to Boiler Room in the amount of $243.00
Status: Keyes Recommended for Approval. (Extension of Contract time by
1 day as indicated - Not allowed by Town.)
COP#40 Ref. T&M Changes in gas line Z1 in the amount of $889.00.
Status: Keyes Recommended for Approval. (Extension of Contract time by
2 days as indicated - Not allowed by Town.)
COP#50 Ref. T&M 12" Rain Leader in the amount of $626.00.
Status: Keyes Recommended for Approval. (Extension of Contract time by
2 days as indicated - Not allowed by Town.)
COP#68 Ref. Roof Drain Changes in the amount of $7,452.00. Credit should be coming
from Montle Plumbing for drains not installed. Contract owns removal. Credit
should be substantial.
Status: Hold. Waiting to pay roofer until credit to comes from Montle
Plumbing.
COP#78 Ref. Acid Waste Changes T&M in the amount of $1,391.00.
Status: Keyes Recommended for Approval.
COP 987 Ref. Revisions to the Kitchen Equipment in the amount of $1,569.00. Condiment
stands to remain as additional to avoid further kitchen delays.
Keyes to eliminate deleted mobile cashier stands from C.O.P.
Status: Keyes Recommended for Approval.
COP #90 Ref. Retrofit roof through wall Flashing/masonry work in the amount of
$138,464.00.
Status: Hold. Original quote did not include masonry. Credit due from
roofer for deleted termination bar. Credit to be presented to MBC before
Change Order is considered for payment.
COP #131 Ref. Credit for 8" Flue on Hot Water Tank PS -13 in the amount of $625.00.
Status: Keyes Recommended for Approval.
COP #139 Ref. Steel Tubing at Cafeteria window lintel in the amount of $1,304.00.
Missed structural.
Status: Keyes Recommended for Approval.
COP #137 Ref. Steel support for roof drain at cafeteria in the amount of $1,240.00.
(Extension of Contract time by 2 days as indicated - Not allowed by Town.)
Project Coordinator questioned excessive labor charge of $72 per hour.
Status: Rejected as presented. Dan Freeman to review wages.
COP 9140 Ref. Tie Existing heat detector in crawl space to fire alarm system - in the amount
of $8,459.00.
Status: Hold. Keyes to ask TCI to develop survey plan as to what additional
detectors are required in the south wing.
COP #146 Ref. Elevator door revisions due to column conflict. Reverse Hds & Opn Elev.
Doors in the amount of $5,227.00. (Extension of Contract time by 3 days as
indicated - Not allowed by Town.)
Status: Keyes recommended for approval.
COP #147 Ref. TM Change faculty gate valve Z5 in the amount of $501.00. (Extension of
Contract time by 1 day as indicated - Not allowed by Town.)
Status: Keyes recommended for approval.
COP #152 Ref. 4 Welded Frames 8 Doors in the amount of $8,243.00. (Extension of
Contract time by i day as indicated - Not allowed by Town) Original change
order of $68K did not include these 8 doors. Ron Ashton discovered storefront
doors were missing. $30K allowance was carried. Hollow metal doors have been
ordered. Chris Sullivan commented that cost seems high and could be reduced.
Discussion was to cancel door order.
Status: Hold. Keyes Assoc. to direct J.T. Callahan to review and resubmit.
COP #111 Ref. Winter Conditions in the amount of $70,878.00.
Status: Rejected as submitted. Other means could have been explored to
accelerate in Z2. Owner should not bear cost.
MOTION to recommend that the previous approved C.O. Proposals indicated as approve
by Keyes Assoc. be included in J.T. Callahan's Change Order #10. The Town does not
approve any references to extension of contract days indicated on any proposal.
DY/KG Passes 5-0.
Chance Order Status Log — Dan Freeman to update and forward copies to the MBC
Extension of Contract Time — Dan Freeman to speak to J.T. Callahan re: providing substantiating
documentation as to why they feel an extension of contract time is warranted.
Stamping Drawings - Dan Freeman noted to the MBC that the new Architectural Engineer,
Steven Chmura, does not have an Architectural stamp. Dan Freeman will review and stamp
drawings as needed.
Unit Ventilators/Elevator Machine Room — Ms. Sullivan reported that (2) unit heaters installed
by J.T. Callahan do not meet code requirements. Project Coordinator expressed immediate
concern re: elevator inspection. Ms. Sullivan suggested that the units be cut and capped as soon
as possible. Walter Parker was agreed to provide assistance to remove units.
Stage Louver — Rich Feeley questioned status of Change Order Proposal to replace the Stage
Louver in the amount of $65K. Mr. Feeley commented that the contract indicates fixing louver.
Dan Freeman stated that the louver would need to be UL rated. Suggestion was made to hold
until end of project and ask the School Superintendent for a directive.
Stage Curtain — Universal Engineering Survey indicates that the Town owns removal of the stage
curtain. Question was raised regarding NFA101 code. Chris Sullivan to ask Lt. Sarro if
replacement of the stage curtain is required by code.
Steam Trap — Chris Sullivan reported that the issue with clogged pipe has been resolved.
Crawl Space — Pending engineering plan from TCI.
Cleaning removal/duct — Chris Sullivan confirmed that the cleaning is complete. Keyes to
advise owner as to option to clean or not to clean. Issue on Hold as COP 127 = $13K.
Window closure strip — Question was raised previously re: whether closure strip is included in
windows. Dan Freeman confirmed that the Town does owns closure strip in the Kalwall window
agreement.
School Furnishings — Bill Maher commented that 3 Purchase Orders have been issued by the
School Dept. for School Furnishings at QMS to date. Approximately $100K of the $200K
furnishings budget is committed. Link Lynch and the Committee confirmed with Mr. Maher that
all paperwork would be funneled through MBC.
Furniture Move/Storage — Walter Parker raised concern re: a tentative schedule of late July
nF" planned for move. A meeting is to be scheduled with the Principal, Bldgs. & Grounds, Project
Coordinator and J.T. Callahan to discuss plans to store furniture over the summer. David Young
reiterated that J.T. Callahan must provide sufficient notice to the Town before move is to take
place.
Kitchen — It was noted that the kitchen will be closing early June 1999. An agreement has been
made with the MHS Principal that 4 tables in the high school caf6 will be designated for middle
school students.
Gym — Ms. Sullivan reported that seismic and painting will begin in the gym this summer.
School Closing — Last day of school is 6/25/99.
MINUTES — The Committee reviewed MBC meeting minutes for approval.
MOTION made to approve MBC Meeting minutes of May 4, 1999 as reviewed.
JL/KG Passes 5-0.
ROBINSON ELEMENTARY
Occupancy Permit — Chairman Richard Feeley asked Walter Parker as to the status of his request
for a final inspection. No action has been taken as yet. Rich Feeley requested that Walter Parker
FAX a request for final inspection to the Building Dept. immediately and contact Steve Loeper at
J.T. Callahan to assist in close out to obtain occupancy permit.
MBC Reserve Fund — Discussion opened by Walter Parker re: a hand out with the heading MBC
Proposed Budget. Rich Feeley clarified that the hand out he referred to was prepared by the
School Dept. and indicated various expenses in need of funding. The actual funds being used to
cover the proposed expenses comes from the School Dept. Foundation Reserve Account and is
not related to the School Construction Budget or the MBC.
INVOICES
H.E.L.P.
MOTION to recommend approval of payment to H.E.L.P. in the amount of $50.00 to
secure building following construction activity at QMS. KG/WM Passes 5-0.
Suburban Middlesex Insulation
Committee reviewed SMI Application for Payment #4 in the amount of $11,453.72 for
abatement work at QMS. Jim Liddick questioned accuracy regarding percentage of mark up.
Rich Feeley will verify.
MOTION made to recommend payment to Suburban Middlesex Insulation for Change
Order #1 in the amount of $12,056.55 for erection of wood containment and removal of 23
asbestos board convectors. Approval also recommended for SMI Application for Payment
#4 (Includes C.O. P. #1) in the amount of $11,453.72 pending satisfactory explanation from
SMI regarding mark up percentages indicated. JUDY Passes 5-0.
Suburban Middlesex Insulation
Committee reviewed SMI Application for Payment #5, which included Change Order 92 for
abatement work at QMS.
MOTION to recommend payment to Suburban Middlesex Insulation for Change Order 92
in the amount of $23,000 for removal and disposal of 33 convectors at QMS. Approval
also recommended for SMI Application for Payment #5 in the amount of $21,850.00
(includes C.O.P. #2). Rich Feeley to contact Ammar Dieb to verify that all work is
completed.
DYM-L Passes 5-0.
Credits Due — Question was raised as to the status of credits due from Suburban Middlesex
Insulation for work at QMS. Rich Feeley to verify amounts with the Project Coordinator.
Meeting adjourned at 11:00 P.M.
Respectfully Submitted,
Eleanor McCarter, Secretary
James Liddick, Jerk
Date
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