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TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of May 25, 1999
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
William Moore, David Young, Eleanor McCarter, Secretary
Attendees: Jim May, Wallace Floyd
Paul Letendre, MHS Project Coordinator
Walter Parker, Buildings & Grounds Director
Link Lynch, School Business Manager
Dawn Florence, Mansfield Schools Kitchen Services Director
Meeting commenced at 7:00 PM
CORRESPONDENCE
Ltr. to Wallace Floyd from Walter Parker Re: Request for additional doors — MHS.
Ltr. to J.T. Callahan from Keyes Assoc. Re: Rejection of Change Order #111 Ref. Winter
Conditions — QMS.
FAX to Wallace Floyd from TCI Re: Change Order #5 — TCI recommends that work be
completed based on Time and Materials — MHS.
Ltr. to J.T. Callahan from Wallace Floyd Re: Change Order #10 — Cost differential of an 8" vs 6"
wall. Masonry cost excessive. Request for add'I backup or reduction in pricing — MHS.
Ltr. to Walter Parker from Chris Sullivan Re: UV in the existing building — QMS.
Ltr. to MBC from J.T. Callahan Re: SMI Delay for work schedule in April — QMS.
Ltr. to J.T. Callahan from Wallace Floyd Re: Confirmation of Approved Change Orders — MHS.
Ltr. to MBC from Wallace Floyd Re: Painting Filed Sub Bid, Status of Requisition for Payment
#4 and Conflicts within Construction Schedule — MHS.
To MBC from J.T. Callahan Re: C.O.P. #6 Ref. Retrofit Tank credit ($5,525.00) — MHS.
To MBC from J.T. Callahan Re: C.O.P. #7 Ref. To Sod Baseball Field $19,205.00— MHS.
To MBC from J.T. Callahan Re: C.O.P. #8 Ref. Added Hardware per RFI #14 in the amount of
$20,026.70 — MHS.
To MBC from J.T. Callahan Re: C.O.P. #9 Ref. 12 PR HW & DR Faculty Offices in the amount
of $8,342.00 — MHS.
To MBC from Universal Engineering Re: Removal of transite panels from green house roof at
MHS, is included contract documents.
To Wallace Floyd from J.T. Callahan Re: RFI #32 Ref. Clock Boxes — MHS.
To Wallace Floyd from J.T. Callahan Re: RFI #33 Ref. Coursing Old/New Brick Meet — MHS.
To Wallace Floyd from J.T. Callahan Re: RFI #34 Ref. Mounted Devic Raceway & back Boxes
— MHS.
To Wallace Floyd from J.T. Callahan Re: RFI #35 Ref. Metal Flashing — MHS.
To Wallace Floyd from J.T. Callahan Re: RFI #36 Ref. Top of Joist Elevator — MHS.
To Wallace Floyd from J.T. Callahan Re: RFI #37 Ref. Size and Location of Louvers — MHS.
To MBC from Paul Letendre — Project Coordinator Daily Log Reports — MHS.
To MBC from Keyes Assoc. — Structural Inspection Field Report — MHS.
To MBC from Bea Kearney Re: Dept. Bell Atlantic Billing April 3 -May 2, 1999 - $64.38.
To MBC from Keyes Assoc. — Structural Inspection Field Report — MHS.
To MBC from Bea Kearney Re: Dept. Bell Atlantic Billing April 3 -May 2, 1999 - $64.38.
Ltr. to J.T. Callahan from Wallace Floyd Re: C.O.P. #12 Ref. Changes to Food Service Area at
MHS.
MANSFIELD HIGH SCHOOL
Door Schedule — Jim May reported that the door and window submittals are complete. Delivery
is expected May 28, 1999. Walter Parker made request for additional doors on the 2nd floor
addition. Jim May indicated that door schedule for the 2"d floor could be rearranged to
accommodate this request at no additional cost.
Paint Bid — Discussion opened Re: Paint Filed Sub Bid, awarded to Commercial Painting. Jim
May stated that he has checked references. Quality of work by Commercial Painting is fine.
Rich Feeley questioned Town's liability should Commercial not perform up to expectation. Jim
May noted that J.T. Callahan could require performance bond from painter if they choose. Mr.
May noted that it is at the discretion of General Contractor to ask for performance bond.
Sanitary Napkin Dispensers — Jim May questioned Walter Parker as to a count of units available
from School stock. Mr. Parker did not have the information available.
Stortz Connection — Based upon a site visit, Lt. Sarro discovered that the proposed area to mount
the Stortz Connection was next to a main transformer, which is not allowed by code. The Fire
Dept. has requested a meeting with Yankee Sprinkler and Contractor to address issue.
Kitchen Renovations - Boston Showcase provided cost proposal for kitchen renovations. The
Committee to have Wallace Floyd to direct J.T. Callahan to proceed with work based on Time
and Materials on the immediate work required.
Change Order Approvals — Rich Feeley noted that the School Superintendent has indicated that
requests for additional work to the school construction projects made by school staff (over
$5,000) be approved by Mr. Moretti. In addition, Mr. Moretti requested that the MBC forward
copies of any Change Orders over $10,000 to the Superintendent's office.
Color Samples — Jim May presented three possible color schemes for approval. A green/gray
scheme was selected. Request was made by David Young to replace the suggested dark green
stair tread with a gray tread to help reduce showing scuff marks and dust. The color chart was
approved by MHS Principal, Ed Rosa, and accepted by the MBC.
Canopy — Dawn Florence asked if existing canopy over the cafeteria serving line would remain
in place. Ms. Florence noted that the canopy includes light source. Jim May to verify.
Summer Construction Schedule — A meeting was scheduled with the MHS Principle, Contractor,
Architect, and Project Coordinator to discuss logistics of the summer schedule. Discussion was
raised that the construction schedule as presented is unacceptable. Committee members were
very disturbed that Michael Callahan and Marc Jaoude were not present to discuss time sensitive
issues. Project Supervisor Tony Messina was the only representative from JTC. MBC Chairman
to send a letter to J.T. Callahan & Sons expressing discontentment with their no-shows and that
the schedule is unacceptable. Jim May noted that the estimated final completion date of the
MHS Project is August 23, 2000.
Change Order Proposal Summary— Jim May provided an updated summary of C.O.P.'s to the
MBC. Jim May indicated that the cost included in C.O.P. #9 Ref. 12 -PR Hardware & Door
Faculty Offices in the amount of $8,342.00 is expected to go down.
Sheet Metal vs Masonr +sub — Jim May noted that a dispute is anticipated as to whom owns
embedded metal flashing. Mr. May's opinion is that the Mason Sub owns the flashing.
Roof— Roof work at MHS is scheduled to begin this summer. Jim May reported that the shingle
submittal was rejected, because the proposal did not meet specifications. Mr. May to follow up.
Catch Basins — Paul Letendre provided photos showing a conflict with the water main and the
storm drain between catch basins #19 and #22. Basins need to be connected, however the water
main runs straight through the middle. David Young suggested a connection by going up and
over the pipe with steel encasement. Mr. Young to contact Town Engineer, Lee Azinheira, to
discuss options. Keyes Assoc. will also review.
Change Order Proposals — MBC reviewed the following Change Order Proposals as submitted
by Wallace Floyd. Jim May to FAX a summary of all action items.
COP #5 Ref. 011 -PR Added Electrical in the amount of $39,656.00.
Status: Recommended by Wallace Floyd. Approved by MBC.
COP#6Ref. Retrofit Tank in the amount of $5,525.00.
Status: Hold. Jim May to obtain further breakdown in removal i.e cleaning
tank, steam clean, pump — Jim May to follow up.
COP #7 Ref. To Sod Base Ball Field in the amount of $19,205.00.
David Young expressed concern about watering with Town Water Ban in effect.
Previous water source from pump shed behind MHS is not being used due to lack
of electrical power to shed. Walter Parker to forward a request to Gary D' Abra at
Light Dept. to explore running conduit.
Status: Recommended by Wallace Floyd. Approved by MBC.
COP#11 Ref. New flagpole to replace existing in the amount of $748.00.
Status: Recommended by Wallace Floyd. Approved by MBC.
Floor Changes — Discussion opened Re: installation of epoxy floors over existing flooring tiles.
Jim May to verify what is owned in the specifications.
TV Equipment — Discussion opened Re: television sets in several MHS classrooms that need to
be removed for installation of sprinkler systems. Walter Parker expressed opinion that the
television units are fixed equipment and should not be removed. It was suggested that J.T.
Callahan be required to build box around TV units for protection. The Committee agreed that
units should remain in place. Wallace Floyd to direct J.T. Callahan to arrange for protection of
the existing TV equipment.
West wing — Paul Letendre reported that the walls in the west wing are up
QUALTERS MEDDLE SCHOOL
Roof Louver — In response to Walter Parker's suggestion that the roof louver be replaced; Mr.
Lynch stated that the School Superintendent, John Moretti, does not support the $60K change at
this time. MBC agreed. Richard Feeley commented that if there are funds remaining at the close
of this project, replacement of the louver could be reconsidered.
Food Storage — Walter Parker commented that frozen meat items at MHS will be returned to the
state distribution center for processing. QMS freezer inventory will remain on site, because the
freezers are in a remote area of the cafeteria and would not be affected by demolition.
SBAB — Link Lynch reported that additional school related expenses could be reimbursable by
SBAB. Expenses are being tracked by Mr. Lynch for possible reimbursement in the future.
Force Main — Jim May noted that the details regarding the force main repair are complete
MHS Job Site Meeting - Job Site Meeting has been tentatively changed to Thursday May 27th at
IPM. Jim May will call MBC Office to confirm time.
Crack in brick — David Young questioned decision by Wallace Floyd to caulk brick. Mr. Young
suggested that the brick be saw cut to install control joint. Jim May responded that crack would
not continue and advised Mr. Young that the caulking will hold. Committee members agreed.
Long Jump Pits — Mr. Parker commented that the track season is over. Pits are incomplete.
Walter Parker has received a quote for paving for $1,000.00. Information to be forwarded to
MBC for review.
ROBINSON ELEMENTARY
Occupancy Permit — Rich Feeley questioned Walter Parker as to the status of the permit.
Walter Parker did not have any further information available. Permit has not been obtained.
Kitchen Floor — Walter Parker reported that floor is failing. Richard Feeley requested that Mr.
Parker provide written documentation to the MBC evaluating the degree of failure. Mr. Parker
noted that he is waiting for Ron Ashton to provide a letter of substantial completion.
JORDAN/JACKSON ELEMENTARY
Boiler Inspections — Walter Parker commented that Hartford Steam Boiler, the underwriter of
insurance for water heaters, has completed inspections of boilers for Mansfield Schools.
Correspondence to Walter Parker noted that the boiler in the Jordan/Jackson Complex does not
meet code. Jim Liddick commented that during the time of the Jordan/Jackson construction, the
boiler did pass code requirements.
Roof Liti ag tion — David Young learned from Gale Assoc. that a site visit has been scheduled at
Jordan/Jackson on Monday, June 7, 1999 at 10 A.M. Parties attending include representatives
from Titan Roofing, R.B. Corrosion Services, Gale Assoc. and Town Counsel. The purpose of
this visit is to evaluate a proposed fix for the roof problem.
Budget — Jim Liddick distributed updated MBC budget sheets to Committee members. Mr.
Liddick cautioned the Committee that the amount of available funds for QMS is getting low.
SMI/Change Order #5 — Previous question was raised re: CO#5 Ref. Unit Ventilators as to
whether the units have been installed. Richard Feeley confirmed that all but one unit was
completed.
INVOICES
Christina Sullivan OMS Project Coordinator
MOTION made to recommend payment to Christina Sullivan in the amount of $2,400.00
for weeks ending May 15, 1999 and May 22, 1999. DY/JL Passes 5-0.
Paul Letendre MHS Project Coordinator
MOTION made to recommend payment to Letendre Company in the amount of $2,400.00
for weeks ending May 15,1999 and May 22,1999. JL/DY Passes 5-0.
Mini Warehouse
MOTION made to recommend payment to Mini Warehouse Inc. in the amount of $80.00
for QMS storage rental — May 1999 WMIDY Passes 5-0.
Suburban Middlesex Insulation
MOTION made to recommend payment to Suburban Middlesex Insulation in the amount
of $11,453.72 for work performed at QMS as indicated in Application for Payment #4.
DY/WM Passes 5-0.
Suburban Middlesex Insulation
MOTION to recommend payment to Suburban Middlesex Insulation in the amount of
$21,850.00 for work performed at QMS as indicated in Application for Payment #5.
DY/WM Passes 5-0.
ROBERT E. WALSH WASTEWATER TREATMENT FACILITY
Ken Gay reported that DPW is having a problem in obtaining a permit. Further documentation
and instruments are required. Mike Ahern to follow up. MBC will attend the ribbon cutting
ceremony as a Committee. Date to be announced.
MINUTES — The Committee reviewed meeting minutes of May 11, 1999 for approval.
MOTION was made to approve MBC Meeting Minutes of May 11, 1999 as reviewed.
KG/WM Passes 5-0.
Meeting adjourned at 9:20 P.M.
Respectfully Submitted,
Eleanor McCarter, Secretary
James Liddick Da�