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Home My WebLink AboutMBC 06/01/19999TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of June 1, 1999 Members Present: Rich Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, William Moore and Eleanor McCarter, Secretary David Young - Excused Absence Attendees: Link Lynch, School Business Manager Walter Parker, Buildings & Grounds Dir. Steve MacCaffrie, Construction Consulting Christina Sullivan, Project Coordinator Dan Freeman, Keyes Associates Marc Jaoude, Project Manager Meeting Commenced at 7:05PM CORRESPONDENCE: To MBC from J.T. Callahan Re: COP #136 Ref. T&M Roof Link $1,676.00 — QMS. To MBC from J.T. Callahan Re: COP #132 Ref. T&M RFI -90 Waste Water Pipe Z3 in the amount of $4,221.00 — QMS. To MBC from J.T. Callahan Re: COP #155 Ref. Z2 2nd Flr cutting Counter Top in the amount of $756.00 — QMS. To MBC from J.T. Callahan Re: COP #153 Ref. Replace existing traps on Convectors in the amount of $997.00 — QMS. To Keyes Associates from J.T. Callahan Re: RFI #110 Ref. Noreaster-Missing Sink in drawings — QMS. To MBC from Wallace Floyd Assoc. Re: Status of Proposed Change Orders -MHS. To Wallace Floyd from Walter Parker Re: Cost saving suggestions — MHS. To MBC from Walter Parker Re: Failed Epoxy Floors - Robinson Elementary School. To MBC from Dawn Florence Re: Kitchen related moves — QMS. To MBC from Dawn Florence Re: Kitchen issues - Robinson Elementary School. To MBC from Town Clerk Re: Summary of Annual Town Meeting votes. To Paul Letendre from David Young Re: Catch Basin fix — MHS. To MBC from Paul Letendre Re: Project Coordinator Daily Report Logs — MHS. To MBC from J.T. Callahan Re: Construction Meeting Minutes #12 — MHS. Ltr. to Keyes Assoc. from J.T. Callahan Re: Masonry Punch List — QMS. Ltr. to J.T. Callahan Re: Lack of coordination regarding summer work schedule — MHS. Ltr. to MBC from J.T. Callahan Re: Response to MBC letter regarding lack in coordination of summer work schedule — MHS. Ltr. to Walter Parker from Tuckauge Turf Farms, Inc. Re: Cost estimate to sod ball field - MHS. Ltr. to Building Dept. from Chris Sullivan Re: Request to extend temporary occupancy permit to June 25, 1999 — QMS. Ltr to D&M Garage Door Sales from Chris Sullivan Re: Request for quote for doors and frames — QMS. Ltr. to MBC from Scott Leite, Health Agent Re: Cafeteria Renovations — MHS. QUALTERS MIDDLE SCHOOL Construction Schedule/Administration — Marc Jaoude provided an updated schedule for both QMS and MHS. Mr. Jaoude stated that some of the schedule would change. Committee members expressed frustration with the quality of J.T. Callahan's construction administration and coordination with regard to the school renovation projects. Submittals Status Report —Committee members questioned Marc Jaoude on the length of response time to RFI's/Submittals. Marc Jaoude provided a summary of outstanding issues for QMS and MHS. Mr. Jaoude noted that they are still waiting for answers from Keyes Assoc. The Committee questioned the fact that the RFI/Submittal Log was not routinely discussed at Job Site Meetings, and with all responsible parties in attendance included as part of the meeting minutes. Dan Freeman to follow up status of responses with Steve Chmura. Cutting Counters — Chris Sullivan stated that the subcontractor (Nova) followed architectural drawings requiring a cut of 21 inches however, the size of the new unit ventilator was only 17 inches. Additional problem was discovered with pipes plumbing. Ms. Sullivan negotiated an agreement to have work the work completed at a reduced cost. Construction Moves —Mr. Parker raised concern with the Contractor wanting to move into several areas of the school immediately when school closes for the summer. Mr. Parker stated that he does not have the manpower to handle moves at both QMS & MHS. Discussion was to have Walter Parker explore hiring extra temporary help to pack up various areas at end of summer and restore to original condition. MBC Chairman asked Marc Jaoude what plans have been established by JTC to coordinate the moves required by construction for the summer. No specific plans have been made at this time. Rich Feeley requested that Marc Jaoude provide specific dates as to when JTC needs to occupy the areas identified on the handout distributed by Walter Parker. Information is to be provided at the Thursday Job Site Meeting on June 3, 1999. Cafeteria — Dan Freeman noted that the QMS Cafeteria would be closed June 11, 1999 for demolition. School Dept. has been informed. JTC/Application for Payment —Marc Jaoude presented Application for Payment #11 for approval. Rich Feeley questioned Mr. Jaoude as to whether lien waivers were received. Marc Jaoude noted that McLaughlin Mechanical was missing release of liens and Jacob Litch was missing a certificate of insurance for material. Chris Sullivan commented that all of their previous paperwork has been in order. MOTION to recommend payment of John T. Callahan & Sons/Change Order #10 in the amount of $9,054.00 for additional work provided at QMS as indicated above. KG/WM Passes 4-0. MOTION to recommend payment of J.T. Callahan & Sons/Application for Payment #11 in the amount of $614,846.83. Change Order #10 is included in total. Cafeteria Tile — Dan Freeman commented that the cafeteria the was not specified in addendum (out before price out to GC). SMI owns removal of I IK sq. ft. within the entire school by contract. Ms. Sullivan commented that JTC owns new VCT in Cafeteria. Removal of VCT is not included. Concern was raised as whether the Town will need to cover cost to replace tile. Suggestion was made by Ms. Sullivan to use square footage allowance in cafeteria and evaluate other areas where tile could remain in place. Change Order Log — Dan Freeman provided an updated log. Jim Liddick expressed concern that there are still several open change order items. Dan Freeman stated that Keyes is waiting for cost information from J.T. Callahan. Roof—No new information. Termination bar credit was received. Stage Louver — Rich Feeley advised Dan Freeman that the suggestion to replace the stage louver is rejected by Mr. Moretti, School Superintendent. The MBC agreed. Kitchen Revision — Keyes has given Jacob Litch directive to move forward with the kitchen revisions as approved by the MBC. Unit Ventilator - Chris Sullivan working with TCI to resolve an issue with the sleeves for existing unit ventilator. Window schedule — Chris Sullivan commented that windows are not on site as yet. SMI owns protecting the building during the interim. Ceramic tile in bathrooms — Issue still pending. Chris Sullivan to follow up. JTC owns final cleaning. AC Units - Walter Parker reported that the Central Air conditioning units were removed from roof. Ken Gay requested that Certificate of Compliance be provided to the Town for removal of refrigerants as required by the state. MANSFIELD HIGH SCHOOL Kitchen Revision — Discussion opened Re: a Thompson Consulting lump sum proposal of $1,800 associated with kitchen revisions at plus a $325 Wallace Floyd fee. Committee member Jim Liddick stated, as general rule, lump sum proposals are unacceptable. Rich Feeley will contact Dick Battles at TCI and request further breakdown of fees. Rich Feeley commented that the timing for kitchen work is critical. MOTION made to allow conditional approval up to $1,800 plus the Wallace Floyd Assoc. admin fee of $325.00 based on proper backup provided by TCI to the MBC Chairman. JL/WM Passes 4-0. INVOICES: Keyes Assoc. C9410.01-43 —Professional services rendered at Qualters Middle School in the amount of $6,477.50. Chairman questioned as to whether an express mail charge of $24.00 should be allowed. MOTION to recommend payment to Keyes Associates for services relating to the QMS Renovation Project through April 24, 1999. JL/WM Passes 4-0. M.D. Stetson — QMS School Furnishings. MOTION to recommend payment to M.D. Stetson in the amount of $4,983.32 for a speed floor scrubber - QMS. WM/ICG Passes 4-0. School Ends - It was stated that the last day of school is June 25, 1999. Motion to adjourned at 10:15 PM Respectfully Submitted, Eleanor McCarter, Secretary a%" James Lid ick 3 a -I 6 Date