HomeMy WebLinkAboutMBC 06/08/19997_�` NZ;i NE
TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of June 8, 1999
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay,
William Moore, David Young and Eleanor McCarter, Secretary
Attendees: Jim May, Wallace Floyd Associates
Paul Letendre, MHS Project Coordinator
Lincoln Lynch, School Business Manager
Meeting commenced at 7:00 PM in Rm. 101 of MHS.
CORRESPONDENCE:
Ltr. from Tom Bowden, Keyes Assoc. Re: Conflict with water and storm drain between catch
basins No. 19 & No. 22 — MHS.
Ltr to MBC from J.T. Callahan Re: Direct payment request -Construction Consulting-QMS.
Ltr. to MBC f rom J.T. Callahan Re: Submittals/Coordination Drawings — QMS.
To MBC from J.T. Callahan Re: C.O.P. #157 Ref. Forced Main sewer Tie-in for the amount of
$3,960.00 — QMS.
To MBC from J.T. Callahan Re: C.O.P. #158 Ref. Emerg. Sewer Repair in the amount of
$1,427.00 — QMS.
Ltr. to Universal Engin. from Chris Sullivan re: Request for verification that ceiling plaster in
auditorium is not ACM. Rich Feeley noted that ceiling abatement is not part of contract -QMS.
Ltr. to Lee Azinheira from Town Manager Re: Partition of lower quadrant of Memorial Park.
Ltr. to Chris Sullivan from J.T. Callahan Re: Request for R22 from disposal of ACC unit-QMS.
Ltr. to J.T. Callahan from Marc Jaoude Re: Punch list for west wing gang toilets — QMS.
Ltr. to J.T. Callahan from Chris Sullivan Re: Purchase/delivery of ACC units — QMS.
Ltr. to Jim May from Walter Parker Re: Possible cost savings — MHS.
To MBC from Haller Testing Re: Summary statement of Haller invoices to Keyes QMS/MHS.
Ltr. to MBC Secretary from J.T. Callahan Re: Request for copies of MBC Minutes relating to
QMS/MHS School Projects.
To MBC from Paul Letendre Re: Project Coordinator Daily Log Reports — MHS.
Ltr, to J.T. Callahan from Chris Sullivan re: C.O.P. #160 Ref. Removal/replacement of duct in
mechanical penthouse. Directive to proceed based on Time & Materials — QMS.
To MBC from Keyes Associates Re: Copies of checks from recently paid invoices to sub
consultants.
To MBC from Bea Kearney Re: Dept. Budget summary.
MANSFIELD HIGH SCHOOL
Catch Basin Conflict — Issue Re: Water main in conflict with storm drain between catch basins
#19 and #22. David Young suggested that MBC contact the Water Dept. about moving the water
main. Project Coordinator noted that the contractor is anxious to install curbing in this area. Mr.
Young will follow up with Lee Azinheira, DPW Director.
COP #5 Electrical Changes — Work to add additional power to irrigation shed was shown on
drawing is not in contract. Project Coordinator estimated length of T&M work between 25-
20hrs. Issue under review by Wallace Floyd. Paul Letendre reported that the transformer would
be coming Thursday, June 10, 1999. Project Coordinator commented that the pump house
should be running at this time.
Sewer Force Main — Jim May noted that drawings have been sent to J.T. Callahan for pricing.
Payin — J.T. Callahan has expressed intent to place finish pavement coat this spring. Concern
was raised re: continuing heavy truck traffic and unforeseen issues, that may result in digging
beneath the paved surface. The MBC does not support placing final pavement coat until the end
of the project. Jim Liddick commented that JTC would be expected to cover any costs incurred
for repair, should the final paved coat be damaged prior to completion of the project.
Construction Sign — Jim May commented that the Town owns a construction sign by contract.
J.T. Callahan has not installed sign to date. The MBC agreed to accept $1,000 credit from J.T.
Callahan in lieu of sign. Jim May to follow up with contractor.
Kitchen Canon — In response to a previous question raised by Dawn Florence, Kitchen Service
Director, Jim May noted that the existing canopy over the serving line would not be replaced.
Mr. May indicated that the lighting in the serving area would still be sufficient.
Cost Saving Changes — Richard Feeley questioned Paul Letendre as to the status of cost saving
changes suggested by Walter Parker. Mr. Letendre noted that Wallace Floyd currently reviewing
removal of washer/dryer in janitorial closet, credit/masonry wall and 1 door/frame in B&G
office, and elimination of dark room.
JTC/Application for Payment #5 — Jim May reported that J.T. Callahan did not provide revised
documentation in time for Wallace Floyd to review for approval. Jim May will review
Application for Payment and submit to MBC next week (June 15, 1999) for payment.
Construction Schedule — Committee members expressed concern that the work scheduled for the
summer at MHS would not be accomplished based on the schedule provided by J.T. Callahan.
QMS schedule appears to be in line. David Young commented that site work, i.e. paving, was
not included on the schedule provided.
Release of Liens — Chairman Feeley commented that he had seen documentation which
supported that McLaughlin Mechanical had sent copies of lien waivers to Marc Jaoude 3 times
prior to submission of JTC/Application for Payment #11. Mr. Jaoude had stated at last week's
meeting of the MBC, that the Application for Payment for QMS was missing waivers from
McLaughlin.
COP #111 Ref. Winter Conditions Claim — Chairman Feeley commented that Keyes Assoc. is
requesting a response from the Town as to how to proceed re: the letter from JTC's attorney
Rubin & Rudman. The letter addressed to Keyes Assoc. asks if the rejection of the COP 9111 is
a final decision, and if so, does the Town wish to move to arbitration, mediation etc. JTC has not
disputed any of the reasons stated by Keyes for rejecting the proposal. Rich Feeley to follow up
with Dan Freeman.
Change Order Proposals — Jim May provided an status update of various COP'S.
• COP#5 Ref. Added site electrical work — JTC to be directed to proceed based on
Time & Materials. Jim May to issue a construction change directive.
• COP#6 Ref. Retrofit tank— Committee had requested breakdown of $1,500 charge to
demolish existing tank. Information has not yet been received. Issue pending.
• COP#7 Ref. Sod at Ballfield — Paul Letendre noted that 24,600 sq. feet of sod
has been installed at NMS. Mr. Letendre commented that the quality of
installation looked good. Walter Parker agreed to be responsible for watering.
Comment was made that the cost of sod $1.00 per sq. ft. does not include
watering. Discussion was that a credit should be due from JTC for watering,
concrete sidewalks, seeding diamond backstop dug stop infield mix etc. owned in
contract. MBC to send letter to J.T. Callahan regarding expected credit.
• COP#8A Ref. Additional hardware required due to corrections to original schedule. JTC
has not provided submittal. Changing exit doors at stairwells to include 2 leaves
at each door (single 36" active leave and 24" stationary). Need to maintain egress
capacity, and electromagnetic closure.
• COP#9 Ref. 12PR Faculty office doors —Committee rescinded approval. Wallace
Floyd Associates is preparing sketches to achieve less expensive means of entry
into the faculty offices from the hallway.
• COP#10 Ref. Change from 6"- 8 " wall Status: Waiting for information
• COP#11 Replace existing flagpole —Status: Approved.
• COP#12 Ref. Change to Food Service Area — Committee agreed to have JTC proceed.
Based on Jacob Leite recommendation Item 36, serving counter is to be
completed based on T&M. Proposed COP did not include credit for elimination
of work to remove interior door/window frames and in -filling openings into room
166.
Cafeteria — Project Coordinator commented that numbers of hours (80) to complete the ceiling
removal appears excessive. Paul Letendre indicated that it took 4 men only 3hrs. to complete the
removal of ceiling grid but needs to investigate further. Both the finish ceiling tile and removal
of existing grid is owned in contract. Jim May to follow up.
Metals Flashing — Jim May commented Re: dispute as to who owns metal flashing.
Miscellaneous metals subcontractor owns flashing provided there is no deviation from contract
documents. Metals subcontractor changed size of lintel to 3/8" which will not fit into brick. Jim
May exploring possible solutions.
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Roof Shingles — Wallace Floyd has rejected the membrane roof. No further information has
been received from JTC. Jim May commented that J.T. Callahan owes providing an I90.
Library — Size of motor is insufficient. Still waiting for re -submittal from JTC. David
Young suggested that Paul Letendre address issue at Friday job site meeting. Comment was
made that the delay in receiving submittals from JTC is causing delays to school projects.
Federal Express Charges — Jim May questioned disapproval of charges for shop drawings to
Structural Engineer, Paul Letendre, etc. Committee expressed concern with charges adding up
over the course of the project. Jim May was asked that Wallace Floyd use discretion when
sending express packages in the future. Jim May confirmed that the charges were not related to
issuance of any addendum. MBC agreed that charges indicated could be resubmitted for
payment.
Summer Moves — Paul Letendre is coordinating moves with Vice Principal. Library ceiling
scheduled to be moved June 15a'. Walter Parker has arranged a moving company for QMS.
Linc Lynch will check to see if anyone has been contacted re: construction moves for MHS.
Temnorary Office Trailer/Bldgs & Grounds - Discussion was raised re: whether approval should
be given to rent a temporary trailer for Bldgs. & Grounds Dept for the summer months. David
Young questioned who would cover the added cost and suggested using a school classroom.
Linc Lynch offered to explore availability of space at the Roland Green School. Project
Coordinator also offered to share trailer space at MHS job site if necessary. Issue pending.
Schedule - Paul Letendre expressed concern re: roof over Library. Ventilator may not be in
place. Ceiling is likely to be open when school resumes in the fall session if work persists.
2"d Shift Security Concern was raised by Paul Letendre re: lack of supervision relating to second
shift work. Mr. Letendre commented that JTC does not have a Foreman on-site to check that
work has been performed properly. Project Coordinator has been checking work each morning.
Recommendation to send letter to Michael Callahan requesting a supervisor be named for 2"d
shift work. References should be provided.
QUALTERS MIDDLE SCHOOL
Ceramic Tile — Richard Feeley opened discussion re: issue with 11,000 square ft of floor tile
removal owned by contract. Note from Chris Sullivan indicated that there is enough tile to cover
the entire cafeteria. Ms. Sullivan has indicated that the Cafe tile can be removed at no cost. A
possible credit may be due for containment of ACT. Mr. Feeley noted that the flooring finish
indicates patch to match. Most areas specify entire rooms/corridors being abated leaving no
flooring to match. Ms. Sullivan has surveyed the condition of existing VAT at QMS.
Recommendations were provided of areas where the condition of VAT was acceptable and could
remain. Issue pending. Rich Feeley to prioritize areas with Project Coordinator and obtain final
approval with School Dept.
Robinson School Plaque - Discussion was to install plaque inside new kindergarten addition on
brick wall. Quote for installation is coming from Pro Sign Graphics. David Young suggested
that the Chairman ask Steve Loeper, to have J.T. Callahan arrange to install.
Thompson Consulting Inc. — Jim May provided further cost breakdown of kitchen proposal
submitted by TCI as requested by the Committee.
MOTION to recommend approval of the QMS kitchen revision proposal in the amount of
$1,800 as submitted by TCI. DY/KG Passes 4-1. Jim Liddick opposed.
INVOICES
Mini Warehouse Inc.
MOTION to recommend payment to Mini Warehouse Inc. in the amount of $80.00 for
storage trailer rental month of June —QMS. JL/KG Passes 5-0.
Keyes Invoice
C9410.06-01
MOTION to recommend payment to Keyes Associates in the amount of $2,640.00 for
services performed to repair bus loop. DY/KG Passes 5-0.
RB Corrosion Services
MOTION to recommend payment to R. B. Corrosion in the amount of $5,000.00 for
services associated with the Jordan/Jackson Roof Litigation. DY/WM Passes 5-0.
Officeland
MOTION to recommend payment to Ofticeland in the amount of $73.47 (Invoice #68705-0
- $14.19 and Invoice 967696-0 - $59.28) for MBC office supplies.
DY/WM Passes 5-0.
GALE Assoc.
MOTION to recommend payment to GALE Associates in the amount of $500.00 for
Professional Services relating to the Jordan/Jackson Roof Litigation April 1, 1999 through
April 30, 1999. DY/WM Passes 5-0.
Christina Sullivan OMS Project Coordinator
MOTION to recommend payment to Christina Sullivan for work performed weeks ending
May 29, 1999 and June 5, 1999. DY/JL Passes 5-0.
Paul Letendre MHS Project Coordinator
MOTION to recommend payment to Letendre Company for work performed weeks
ending May 29, 1999 and June 5, 1999. DY/WM Passes 5-0.
Meeting adjourned 9:00 P.M.
Respectfully submitted,
Eleanor McCarter, Secretary
James Liddick, Clerk Date