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HomeMy WebLinkAboutMBC 06/15/1999pp M, TOWN OF MANSFIELD t4 Municipal Building Committee Meeting Minutes of June 15, 1999 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay, David Young and Eleanor McCarter, Secretary Bill Moore—Excused Absence Attendees: Mike Ahern, Municipal Buildings Director Christina Sullivan, QMS Project Coordinator Bob Vogel & Steve Chmura, Keyes Associates Lincoln Lynch, School Business Manager Walter Parker, School Buildings & Grounds Director Meeting commenced at TOOPM. CORRESPONDENCE: Ltr. to MBC from J.T. Callahan Re: Frames and doors at connectors-QMS. Ltr. to Thompson Consulting (TFI) from Chris Sullivan Re: Kiln power-QMS. Ltr. to Keyes Associates from Chris Sullivan Re: Larkin Iron stair railing proposal-QMS. Ltr. to J.T. Callahan from Chris Sullivan Re: Temporary lights for use in Z2 — QMS. Ltr. to Keyes Associates from MBC Re: COP #111 Ref. Winter Conditions — QMS. Ltr. to J.T. Callahan from MBC Re: Supervision of 2"" Shift Work — MHS. Ltr. to J.T. Callahan from Chris Sullivan Re: Universal Engineering testing results for kitchen and auditorium negative — QMS. Ltr. to Max Volterra from R.B. Corrosion Service Re: Jordan/Jackson School roof litigation. Re: Catch basin issue: Paul Letendre submitted quote obtained from J. Hoadley & Sons to move water main at MHS. Ltr. to J.T. Callahan from Paul Letendre Re: Asphalt material falling from ceiling in caf6 — NMS. Ltr. to MBC from Wallace Floyd Associates Re: Approval of TCI kitchen renovation proposal additional cost of $1,800.00 — MHS. Ltr. to Universal Engin. from Chris Sullivan Re: Directive to remove the in caf6teria — QMS. Ltr. to Wallace Floyd Associates from J.T. Callahan Re: May requisition — MHS. To MBC from Keyes Associates Re: Construction Meeting Minutes #46 — QMS. Ltr. to MBC from Bea Kearney Re: Year—end department expenditures. Ltr. to Universal Engineering from Chris Sullivan Re: Scheduling abatement work with Suburban Middlesex Insulation-QMS. To MBC from J.T. Callahan Re: Construction Meeting Minutes #15 - MHS. To MBC from Paul Letendre Re: Project Coordinator Daily Log Reports. ROBERT E. WALSH WASTEWATER TREATMENT FACILITY Mike Ahern stated that the water treatment facility project is 99 % complete. Mr. Ahern reported a problem with one of the pumps not pumping the proper amount of flow at the design pressure. Manufacturer has been on site to test. An impeller problem is suspected. Issue pending. Rich Feeley opened discussion re: landscaping. Mike Ahern commented that the DPW would be responsible for all facility landscaping. JORDAN JACKSON ELEMENTARY Roof Liti ag tion - David Young opened discussion regarding a recent site visit by the roofing ` manufacturer and roof consultant. Mr. Young raised concern with their suggestion to coat a section of roof and then perform extended weather testing over the next winter. Such testing would prolong settlement of the case and increase litigation fees. Mr. Young suggested that a meeting be scheduled with Town Counsel and all parties involved to discuss the current status and future direction of this case. QUALTERS MIDDLE SCHOOL Temp Storage/Bldgs. & Grounds — Rich Feeley asked Walter Parker as to the status of relocation of the Bldg. & Grounds Office for summer months. Mr. Parker informed the Committee that alternative arrangements have been made. Walter Parker and secretary have moved into Room 101 at the high school. Temporary office trailer contracted by Mr. Parker was cancelled. Stair Railing — Chris Sullivan presented a no cost change proposal to modify horizontal stair rails to vertical rails. Stair railing specified for installation indicated welding pre -finished round steel with parallel flat ladder stock, to the pre-existing rails. Larkin Iron expressed concern with safety as well as esthetics in welding the pre -finished material to existing rails. Jim Liddick questioned whether the proposed railings include factory installed (priming) paint. Ms. Sullivan will confirm. MOTION made to approve the revision to the stair railings as proposed by Larkin Iron. Motion amended by Jim Liddick to include the assumption that the proposal includes factory priming paint at no additional cost. DY/KG Passes 4-0. Sewer Clean Out — Project Coordinator commented that since an exterior clean out is in place it is not necessary to keep the interior clean out open. Discussion was to leave the interior clean out closed. Doors/Frames at Connectors - Chris Sullivan obtained quotes for 4 doors/frames missed on doorframe schedule. Ms. Sullivan noted that her estimates were not far off from price quoted by the Contractor. Decision was made to have the contractor complete work based on Time & Materials. Doors will be installed this week. Kilns — Project Coordinator commented regarding a proposal to add a circuit breaker for kiln. Committee members felt the cost was excessive. Chris Sullivan to review further. Floor the —Project Coordinator walked site with Chairman Feeley on June 9, 1999 to evaluate condition of floor tile at QMS. Areas of tile to be removed were prioritized based on their existing tile. Rich Feeley asked for School Dept. to support recommendations made. Walter Parker will walk site with Chris Sullivan to review and respond to the MBC. Universal Engineering has been contacted re: removal of the cafeteria floor. 7,769 square ft. of tile removal is owned in contract. Credit will be due from SMI for removing areas. Project Coordinator has schedule of values from Universal Engineering. Computer Equipment — All costs associated with replacement of a missing computer have been paid by Suburban Middlesex Insulation. JTC had previously agreed to cover the cost of I computer cart in the amount of $249.23. Payment of this amount is still outstanding and preventing the school department from placing future orders with this vendor. Chairman will speak with Michael Callahan of JTC regarding payment at Thursday job site meeting. Project Administration - Bob Vogel informed the committee that Dan Freeman would be leaving Keyes Associates effective July 5, 1999. Mr. Vogel will be taking over Mr. Freeman's responsibilities at QMS including attending MBC Meetings. Steve Chmura will be attending weekly job site meetings. Mr. Vogel will attend job site meetings as needed. Committee members updated Mr. Vogel regarding various outstanding change order proposals. COP #111 Ref. Winter Conditions — Dan Freeman's position is that temporary barriers could have been constructed to begin work in Zone 2. JTC and Mason subcontractor have both submitted for cost of framing. Richard Feeley expressed concern as to who will be available to defend this claim. Bob Vogel will review issue with Steve Chmura. Response from Keyes is expected by the end of next week (6-25-99). Rich Feeley commented that the Town Manager has indicated his support in hiring construction attorney if necessary. Rusting Doorframes — The condition of rusting doorframes was noted. Doorframes are rusting through caulking. Chris Sullivan reported that Acme Door & Window Co. would be switching to a rust inhibitor, but will continue to monitor situation. Tile/Gang Bathrooms — Richard Feeley informed Bob Vogel that the tile work in the gang toilet room was not installed in the manner agreed to by the Town. The tile which has already been paid by the Town, was to include a 1 ft. strip and cove base. J.T. Callahan eliminated V strip and installed alternate pattern. Item to be added to final punch list. Issue pending. • Gym Roof— David Young updated Mr. Vogel regarding spalls in ceiling in need of repair. Test patching was to be done over school vacations. Issue still pending. Bob Vogel to follow up. • Exterior Roof — Letter from Firestone accepting fix has not been received to warranty roof. Issue pending. Stage Louver — Leaking has been reported on stage from louvers. School and MBC do not support replacing unit at this time. David Young questioned what would be included in repair of unit by contract. Stage Curtain — Bob Vogel commented that even though a new sprinkler is scheduled for installation, the stage curtain is still required. All stages 600 sq. ft. and over are required to have both. Question raised by Walter Parker as to whether the curtain needs to be replaced. Chris Sullivan will obtain opinion from Universal Engineering as to whether ACM is friable, if so replacement would be necessary. Comment was made that the steel cables are on a fusible link. Exterior Louvers — Plans show a larger opening in louvers than what exists. Issue was raised whether the air intake will bring in fresh air as well as rain water. Suggestion from TCI was to run unit fans using an economizer mode. David Young expressed concern re: meeting code Q requirements by running units at 85%. Project Coordinator to follow up with TCI. Mechanical work in Penthouse — Project Coordinator reported that dampers were rusted and rotted. TCI was asked to review. Ken Gay will also visit site on Thursday, June 17, 1999 to review. R22- Chris Sullivan commented that the certificate for proper disposal of refrigerant (R22) as required by code has not been received from J.T. Callahan. Change Order Proposals - Steve Chmura commented that a few new proposals have come in. Keyes Assoc. owes written responses to submittals and RFI's to J.T. Callahan. Construction Related Moves — Summer moves are going well. Chris Sullivan noted that the woodshop at QMS would not be available until June 28`s. Ms. Sullivan commented that the gym space is currently being used as the cafeteria. Students who participate in assisted and free lunch programs are eating at MHS. Suggestion was made to allocate a budget of $2,000 per school for anticipated construction related moves at QMS and MHS. Windows/Translucent panels — Project Coordinator noted that both are ready to be installed. Unit Ventilators — Removal of 4 units remaining. Color board —Bob Vogel requested to see color board for QMS. Chris Sullivan commented that the board was given to Walter Parker to assist with purchase of school furnishings. Ms. Sullivan will check with School Dept. and follow up. Coordination Drawings — It was reported that the coordination drawings from Keyes Associates are missing. INVOICES Keyes Associates C9410.01-44 Services performed at QMS through May 29, 1999 in the amount of $16,365.24. Includes Additional Services for: • Crabtree McGrath Assoc. $367.50 • Universal Engineering $4,130.00 • Haller Testing Labs. $3,881.75 • Meals $16.54 • Mileage $43.50 Status: Meal charge not included by contract. MBC notified Dan Freeman. Meal charge deleted. MOTION to recommend payment to Keyes Associates in the amount of $16,365.24 for services performed at QMS through May 29, 1999. DY/JL Passes 4-0. Pro -Sign Graphics I bronze plaque for the Robinson Elementary School in the amount of $1,130.00. (Cost does not include installation.) Status: MOTION to recommend payment to Pro -Sign Graphics in the amount of $1,130.00 for a 2' x 2'8"h Cast plaque to be installed at the Robinson Elementary School. DY/JL Passes 4-0 J.T. Callahan Application for Payment #5 for work performed related to the Mansfield High School Addition/Renovation Project in the amount of $619,368.41 Status: MOTION to recommend payment to J.T. Callahan in the amount of $619,368.41 as certified by Wallace Floyd Associates — MHS. DY/JL Passes 4-0 MANSFIELD HIGH SCHOOL MHS -Change Order #1 — Committee reviewed J.T. Callahan's Change Order #1 for approval in the amount of $20,528.00 for work related to the high school project. Change Order #1 includes the following proposals: COP#3 Ref. Remove existing fence at running track $ 525.00 COP#7 Ref. Sod baseball field in lieu of seed $19,205.00 COM I1 Ref. Provide new flagpole and flag $ 748.00 MOTION made to recommend payment to J.T. Callahan in the amount of $20,528.00 for additional work to the Mansfield High School Project. DY/JL Passes 4-0 Air Conditioning Unit — Mr. Parker reported that the AC unit in the central administration office is broken. Cost of replacement was estimated at $5200 installed. Walter Parker would need to wire unit. Rich Feeley asked Mr. Parker to forward a letter from the School Superintendent recommending the additional work to the school project. Walter Parker stated that he was moving forward to replace the unit. Sanitary Dispenser — Chairman questioned Walter Parker as to status of count of available units from school stock. Mr. Parker commented that he gave the count to MHS Project Coordinator. Catch Basin Issue —David Young reported that he has spoken with DPW Director, Lee Azinheira re: having the Town move the water main. Mr. Azinheira responded that the Water Dept. is not prepared to handle the work at this time. Paul Letendre will obtain 3 quotes to have the water main moved. COP #5 Added Electrical — Electrical subcontractor did not receive a breaker from his supply house. Power was installed on an open breaker that was discovered on the existing panel in the irrigation shed. Load is carrying fine. Question was brought to the Committee as to whether an additional breaker is still necessary. Approximate cost $2,000. Committee agreed to keep power on existing breaker. MBC Secretary will notify Project Coordinator. ROBINSON ELEMENTARY SCHOOL Occupancy Permit — Discussion opened as to whether anyone has requested final inspection. Issue pending. Bob Vogel will follow up. Close out — Rich Feeley noted that the Town is still waiting for final close out punch list from Keyes Associates. Bob Vogel to follow up. MINUTES — MBC meeting minutes were reviewed for approval. MOTION to approve MBC Meeting Minutes of May 18, 1999 as reviewed by the Committee. DY/KG Passes 4-0. MOTION to approve MBC Meeting Minutes of May 25, 1999 as reviewed by the Committee. DY/KG Passes 4-0. MOTION to approve MBC Meeting Minutes of June 1, 1999 as reviewed by the Committee. DY/KG Passes 3-0-1 DY Absent. Meeting adjourned at 10:15 PM. Respectfully submitted Eleanor McCarter, Secretary James Liddick, Clerk Date