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TOWN OF MANSFIELD I
Municipal Building Committee
Meeting Minutes of June 22, 1999
Members Present: Richard Feeley, Chairman, Ken Gay, William Moore
David Young and Eleanor McCarter, Secretary
James Liddick — Excused Absence
Attendees: Paul Letendre, MHS Project Coordinator
Jim May, Wallace Floyd Associates
Lincoln Lynch, School Business Manager
Meeting commenced at TOOPM
CORRESPONDENCE:
To MBC from Forbes Painting Re: Request for return of bid plan deposit — MHS.
To MBC from Feeley, McAnespie, Inc. Re: Request for return of bid plan deposit — MHS.
Ltr. to David Young from Paul Letendre Re: Water Main Off -set along East St.
To MBC from Building Permit Re: Copy of Certificate of Occupancy - Robinson School.
Ltr. to J.T. Callahan from Paul Letendre Re: Request for updated security list -MHS.
Ltr. to J.T. Callahan from Paul Letendre Re: Installation of chain link enclosure —MHS.
Ltr. to MBC from Feeley, McAnespie Inc. Re: Request for return of plan deposit —MHS.
Ltr. to Keyes from Paul Letendre Re: Mechanical opening reinforcement — MHS.
To MBC from Pro Sign Graphics Re: Quote to install dedication plaque — Robinson School.
To MBC from R. J. Forbes Re: Request for return of plan deposit — MHS.
To David Young from Paul Letendre Re: Water Main off set along East St. - MHS.
To MBC from J.T. Callahan Re: SMI inadequate temp. protection at the gym windows-QMS.
Ltr. to Town Counsel from R.B. Corrosion Serv. Re: Failed roof— Jordan/Jackson School.
Ltr. to Town Counsel from R.B. Corrosion Serv. Re: Roof warranties — Jordan/Jackson School.
Ltr to J.T. Callahan from Keyes Re: Submittal approval of Locker wall end caps — QMS.
Ltr. to Keyes Associates from J.T. Callahan Re: Heaving of the cement at bus loop — QMS.
To MBC from Town Accountant Re: Department telephone billing — June 1999.
To MBC from Paul Letendre Re: MHS Project Coordinator Daily Log Reports.
To MBC from J.T. Callahan Re: COP #101 Ref. Stair Soffit $565.00 — QMS.
To MBC from J.T. Callahan Re: COP #109 Ref. Stone engineering $412.00 — QMS.
To MBC from J.T. Callahan Re: COP #016 Ref. Stainless Steel Rail ($560.00) —MHS.
To MBC from J.T. Callahan Re: COP #017 Ref. BOI5-PR VCT Flooring $15,984.00. Reference
to 2 days increase to contract is denied by MBC - MHS.
To MBC from J.T. Callahan Re: COP #018 Ref. Aluminum Frames @ Entry Vestibule
$2,940.00 — MHS.
To MBC from J.T. Callahan Re: COP 9148 Ref. TM Install Enfusion acid $1,959.00 -MHS.
Ltr. to QMS Project Coordinator from Principal, Bill Maher Re: Music room left in disarray.
Ltr. to MBC from Chief Sliney Re: Request to re -appropriate remaining funds — Plymouth St.
Fire Station.
Ltr. to J.T. Callahan from Construction Consulting Re: RFI #5 Ref. Hardware Issues — QMS.
Ltr. to J.T. Callahan from Construction Consulting Re: RFI #7 Ref. Door 209-1 — QMS.
Ltr. to Keyes Associates from J.T. Callahan Re: RFI #111 Ref. MacCaffrie#5 Hardware Issues —
QMS.
Ltr. to Keyes Associates from J.T. Callahan Re: RFI #112 Ref. MacCaffrie #7 Door 209-1 QMS.
QUALTERS MIDDLE SCHOOL
Construction Coordination — Mr. Maher notified the Project Coordinator by letter that the school
staff was not informed of construction activity to occur in the music rehearsal room during
evening hours. Delicate musical instruments were found piled in the middle of the room causing
a substantial delay of morning music classes. MBC Chairman will address issue with J.T.
Callahan at Thursday job site meeting.
Ball Feld - Linc Lynch noted that Girls Softball is planning to build a softball field behind QMS.
It was noted that J.T. Callahan has control of the field area at this time, within their contract.
Rich Feeley requested the Project Coordinator take pictures of this area to document conditions.
Photos also used to coordinate revised work area with JTC.
MANSFIELD HIGH SCHOOL
Air ConditioninaJCentral Office — School Superintendent has approved replacement of the AC
unit in the central office. Linc Lynch submitted three quotes for installation. The School Dept.
and MBC agreed that Walter Parker would coordinate installation of the unit. Expense will be
covered under MBC school construction budget. Question was raised re: method for installation
of sleepers. Jim May will follow up.
Water main relocation at Catch Basin — Paul Letendre stated that several bidders did not respond
with quote. Two quotes were presented for discussion. Mr. Letendre commented that J.T.
Callahan would do excavation and backfill based on Time & Material.
MOTION made to contract Bay State Excavation in the amount of $3,288.00 to move water
main between catch basins #19 and #22 at Mansfield High School.
DYIKG Passes 4-0.
Masonry — Jim May reported that while the Structural Engineer was on site, a masonry error was
detected in the size of window block. 8" deep masonry lintels were used instead of 16" above ls`
and 2"d floor windows. Suggestion was made to have the continuous bond beam filled solid with
grout. Structural Engineering, Jack Heron is requesting additional information from mason
subcontractor. Jim May assured the MBC that checks would be done to test load. Keyes will
review issue. Jim May will follow up. If blocks are already fitted then they may be acceptable.
Lintels — Jim May noted that Quinn Brothers provided lintel submittal without changes. Mr.
May commented that Quinn Brothers made their own changes that resulted in inaccurate size.
Decision was made to cut and drop the lintel so there will be enough room for windows.
Summer Schedule - Summer moves are ahead of schedule at this time for MHS. Paul Letendre
proposed that he work a varied schedule over the summer months 10:30AM to TOOPM to enable
monitoring of both I'` and 2"d shift work. Committee members agreed and urged him to vary his
hours some days.
Change Order Proposals — Jim May reviewed the status of pending COP's.
COP 8A Revised Ref. Hardware Changes - JTC has not yet released doors and frames.
Wallace Floyd to follow up.
COP 13 Ref. Replace ceiling grid in cafeteria - Jim May to request that JTC either provide
additional back up or adjust number to more fair dollar amount.
COP #14 Ref. Remove and replace carpet in Blg. & Grounds Office — The existing carpet in
B&G Office is in poor condition. Walter Parker requested replacement of carpet and installation
of a small area of VCT. Jim May stated that installed carpet is $25.00 yd. Linc Lynch supported
replacement and will notify Mr. Parker that School Dept. will remove carpet to help reduce cost
of installation.
Site li hg tiny — Site lighting is carried in Addendum #4. Jim May reported that 2 light packs
attached to building exterior are also included in the original contract documents. Credit is due
for light packs.
Submittal Status — Jim May commented that Wallace Floyd owes one response to JTC.
Cafeteria duct work — Jim May stated that the duct work is being run above ceiling with
additional support bracing to maintain 12' ceiling height. It was noted that a permit is required
from Fire Dept. to weld inside building. Paul Letendre will follow up.
Projected Progress — Jim May stated that if progress of construction continues at the current
pace, scheduled work would not be completed by September. J.T. Callahan is aware that they
must provide the same number of usable rooms when school is back in session. Issue to be
further discussed at site meeting.
Sprinkler — Jim May noted that contractor will be running mains to new additions. Rich Feeley
questioned whether the location of the Storz connection, installed by Yankee Sprinkler, was
approved by Fire Dept. Lt. Sarre. Paul Letendre to confirm.
Dark Room — Walter Parker informed the MBC that the dark room would no longer be a part of
school programming. Jim May questioned whether it is necessary to build a dark room as part of
the contract. Suggestion was made to keep room for future use. Question re: ventilation in dark
room. Paul Letendre will check.
Payine — David Young asked Project Coordinator to check specifications as to final paving time
requirements. Concern expressed about doing final paving prior to end of project.
Ball field — Project Coordinator commented that condition of sod looks great. Walter Parker is
using well water to irrigate.
QUALTERS MIDDLE SCHOOL
Tile Floor — Rich Feeley requested Linc Lynch follow up with Walter Parker as to why walk-
through with the Project Coordinator has not occurred. MBC requested a prompt response from
the School Dept. regarding tile area to be replaced or kept in place. Timing of the response is
critical due to work scheduled.
MINUTES — Committee members reviewed meeting minutes of May 18, 25, and June 1, 1999
for approval.
MOTION was made to approve MBC Meeting Minutes of May 18, 1999 as reviewed.
KY/DY passes 4-0.
MOTION was made to approve MBC Meeting Minutes of May 25, 1999 as reviewed.
KG/WM passes 4-0.
MOTION was made to approve MBC Meeting Minutes of June 1, 1999 as reviewed.
WM/KG passes 3-0-1 with David Young abstaining.
INVOICES
Letendre Company— MHS Project Coordinator
MOTION to approve payment to Letendre Company
in the amount of $2,400.00.
Keyes Associates
C9410.00.42
for weeks ending June 12 & 19, 1999
WM/DY Passes 4-0.
MOTION to approve payment to Keyes Associates for services performed relating to
Mansfield High School through April 26, 1999 in the amount of $14,853.28.
DY/KG Passes 4-0.
C9410.00.43
MOTION to approve payment to Keyes Associates for services performed relating to
Mansfield High School through May 26, 1999 in the amount of $15,989.02.
DY/KG Passes 4-0.
Christina Sullivan — QMS Project Coordinator
MOTION to approve payment to Christina Sullivan for weeks ending June 12 & 19, 1999
in the amount of $2,400.00. DY/WM Passes 4-0.
RB Corrosion Services
MOTION to recommend payment to RB Corrosion Services in the amount of $1,050.00 for
services relating to the Jordan/Jackson Roof Litigation.
DY/KG Passes 4-0.
Richard Brothers
Request made by Fire Dept. to reallocate remaining funds within the Plymouth St. account to
cover cost of repairs to exhaust fans, switches and belts. Discussion was that belts should have
been replaced immediately and maintained. Committee members did not support reallocation of
funds. Letter to be sent from MBC advising Town Manager.
Winston Builders
Committee reviewed Application for Payment #10 for approval.
MOTION made to recommend payment to Winston Builders in the amount of $26,066.42
for services relating to the Robert E. Walsh Water Treatment Facility Project.
KG/DY Passes 4-0.
Meeting adjourned 9:OOPM
Respectfully Submitted
Eleanor McCarter, Secretary
114
James Lid ick, C k Date