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Home My WebLink AboutMBC 06/29/1999TOWN OF MANSFIELD Municipal Building Committee APPROVED Meeting Minutes June 29, 1999 Members Present: Jim Liddick, Clerk and Acting of Chairman, Ken Gay, William Moore, David Young, Eleanor McCarter, Secretary Richard Feeley — Excused Absence Attendees: Lincoln Lynch, School Business Manager Walter Parker, School Buildings & Grounds Director Chris Sullivan, QMS Project Coordinator Dan Freeman, Keyes Associates Steve Chrmura, Keyes Associates Meeting commenced at TOOPM CORRESPONDENCE To MBC from J.T. Callahan Re: Firestone approval of revised through wall flashing detail - MHS. To MBC from J.T. Callahan Re: COP 69A Ref. Hollow Metal Frames $7,482.00. Reference to 5 day increase to contract denied — QMS. To MBC from J.T. Callahan Re: COP 101 Ref. Stair Soffit $565.00 — QMS. To MBC from J.T. Callahan Re: COP 109 Ref. Stone Engin. Charges $412.00 — QMS. l To MBC from J.T. Callahan Re: COP 148 Ref. TM Installation Enfusion acid $1,959.00 Reference to 1 day increase to contract denied — QMS. To MBC from J.T. Callahan Re: COP 154 Ref. Relieving Angles $3,132 — QMS. To MBC from J.T. Callahan Re: COP 155 Ref. Z2 2°d Floor Cutting Counter $756.00 — QMS. To MBC from Keyes Associates Re: Construction Meeting Minutes #48 — QMS. To MBC from Paul Letendre Re: Project Coordinator Daily Log Reports — MHS. Ltr. to J.T. Callahan from Paul Letendre Re: Requesting removal of debris at silt fence —MHS. Ltr. to J.T. Callahan from Wallace Floyd Associates Re: Notification of action taken on COP's from 6-22-99 MBC Meeting. Ltr. to J.T. Callahan from Wallace Floyd Re: Quinn Brothers refusal to accept additional costs incurred regarding lintels — MHS. Ltr. to MBC from Wallace Floyd Re: Response from Jack Heron, Structural Engineer re: structural integrity of lintels over window openings — MHS. MINUTES — MBC meeting minutes were reviewed for approval. MOTION made to approve MBC Meeting Minutes of June 8, 1999 as reviewed. DY/KG Passes 4-0. QUALTERS MIDDLE SCHOOL General Update • Pencil requisition was reviewed last Thursday, June 24, 1999. Project Coordinator commented that an updated schedule was not provided. 01 Changes requested in the nursing office are being implemented. Anticipated costs for changes are minimal. • Chris Sullivan reported a few areas that are in need of telephones. Jim Liddick suggested conduit be surface mounted to reduce cost. Project Coordinator presented a schedule of dedicated phone lines, and room numbers for temperature controls throughout the school. VAT Removal — Chris Sullivan reported that the MBC Chairman has viewed the tile areas to keep and/or remove as recommended by the Project Coordinator. Project Coordinator is still waiting for Walter Parker, School Building & Grounds Director to review proposed removal. Ms. Sullivan commented that a scope of work needs to be forwarded to the asbestos contractor (SMI) by Tuesday, July 6, 1999. Agreed that school staff has until end of week to review or move forward. Unit Ventilator — Existing unit ventilator louvers are shown to be reused to serve new unit ventilators. Chris Sullivan requested permission to have McLaughlin Mechanical test the unit to determine that the rate of exhaust is acceptable. TCI will be on site while testing occurs to ensure 450 CFM outside air meets minimum code requirement. Landscaping — Walter Parker expressed concern that J.T. Callahan was planning to do landscaping during the summer. Steve Chrmura stated that no seeding would be done until September. Gym Area Piping Traps — Project Coordinator reported that the traps are rusted on the condensate lines in boys/girls locker room. Contract indicates tying existing lines to new. Discussion was that the traps would probably break if the contractor performs the required contract work. Keyes Assoc. recommends replacing of the traps. Ken Gay will review. Change Order — Committee members reviewed Change Order #11 for approval. MOTION was made to approve JTC/Change Order #11. Credit in the amount of $1,569.00 to reflect C.O.P. #87 Ref. Revisions to the Kitchen Equipment. DY/WM Passes 4-0. Hardware Schedule — Project Coordinator noted that four of the wood doors are showing dry rot. Contractor is unable to install hardware in these doors. Walter Parker volunteered to inventory school stock for possible door surplus. Steve Chmura to submit schedule. Issue pending. Louvers Penthouse — Project Coordinator has requested cost proposals for replacement of three worn out control dampers and actuators. Draina eg Plan —David Young requested that Keyes forward a copy of drainage plan to the MBC Project Administration — Chris Sullivan commented that all subconsultants have been asked to submit any questions relating to the school project in the form of an RFI so that issues can be tracked more effectively. Gym Ceiling Repair — Project Coordinator noted that no testing has occurred to date. Still expect work to be done this summer. Windows - Sarkis Zeronian to review which lintels need to be removed and evaluate damage caused by SMI in removing windows. Suburban Middlesex Insulation — Project Coordinator reported that SMI is in violation of the contract documents. Chris Sullivan addressed issue with Universal Engineering on June 25, 1999. Ms. Sullivan cited SMI's window removal method causing damage to interior pre -cast sills. Lips of exterior sills are intact. SMI's temporary roof enclosure is inadequate and could result in damage to existing wood floor. Jim Liddick expressed concern that windows are not up in cafeteria yet noting the 8 week time frame before school is back in session. Suggestion to have Universal Engineering send letter to SMI stating concerns putting them on notice. Project Coordinator to follow up. Summer Construction Schedule - Walter Parker requested a copy of JTC summer schedule. Chris Sullivan to follow up. Moving Schedule — Walter Parker to provide a list to Project Coordinator regarding dates that the School Department will need to occupy various areas at QMS. Change Order Proposals • COP #154 Ref. Relieving Angles in the amount of $3,132.00. Pending Keyes recommendation. • COP 9155 Ref. Cutting Counter tops — Project Coordinator commented that the approved shop drawings indicated a 21" countertop length. Size of the unit ventilators is only 17". Shelving protruded requiring counter to be cut. • COP # 109 Ref. Stone engineering charges in the amount of $412.00. Jim Liddick commented that previous understanding that no cost would be incurred for COP #109 and requested further clarification. Chris Sullivan to follow up. • COP #101 Ref. Stair Soffit in the amount of $565.00 — Proposal to build soffit to attach ceiling. Pending Keyes recommendation. • COP #148 Ref. Waste piping in new addition science rooms to be completed based on Time & Materials. • COP #69A — Hollow Metal Frames delayed due to delay in shop drawing review. Project Coordinator reported rust bleeding through 2nd layer of caulk (approximately 29 openings). Jim Liddick asked that Chris Sullivan verify count. Suggestion was made to have Keyes follow up with a letter to Acme re: holding back money for faulty installation. JTC may have stored product improperly. Jim Liddick questioned a credit agreed on unit price for 33 openings. Pending Keyes recommendation. • COP #111 Ref. Winter Conditions. Steve Chrmura reported re: a conversation with Mike Callahan explaining that based on the information presented by JTC, the additional cost for winter conditions is not warranted. JTC reviewing issue. Bob Vogel to follow up. Only 29 doors frames required. Roof— Letter of approval was received from Firestone re: roof warranty indicating through wall flashing is acceptable. Directive to proceed has not yet been issued. Committee members asked that Steve Chrmura, Keyes Assoc. verify final cost of the change order proposal. Keyes Assoc. will issue a letter of directives for roof work to begin. Claims must have documented proof. Project Administration/Keyes Assoc. - This was Dan Freeman's last meeting as he is leaving Keyes Associates effective 7/12/99. Bob Vogel will replace Mr. Freeman as Project Manager for the QMS Project. Outstanding Invoices — Walter Parker opened discussion as to how the School Dept. could recover payment for damages that were incurred to schools while under renovation. Mr. Parker was asked to prepare a packet including all outstanding invoices with a written request for deduct change order from J.T. Callahan. INVOICES JTC/Application for Payment MOTION to recommend payment to J.T. Callahan & Sons in the amount of $352,139.32 for work performed at Qualters Middle School. Project is 72% complete. DY/KG Passes 3-1 with Bill Moore opposed based on no schedule provided with requisition. W. B. Mason MOTION to recommend payment to W.B. Mason for the purchase of MBC Office Supplies m thr amnnnt of $9.90_ WM/DY Passes 4-0. W.B. Mason MOTION to recommend payment to W.B. Mason for the purchase of MBC Office Supplies in the amount of $220.46 WM/DY Passes 4-0. Meeting Adjourned 10:15PM Respectfully submitted, Eleanor McCarter, Secretary James Liddick, Clerk Date