HomeMy WebLinkAboutMBC 08/03/1999J
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Members Present:
TOWN OF MANSFIELD
Municipal Building Committee
Meeting Minutes of August 3, 1999
Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay
William Moore, David Young and Eleanor McCarter, Secretary
Attendees: Paul Letendre, MHS Project Coordinator
Christina Sullivan, QMS Project Coordinator
Steve Chmura and Bob Vogel, Keyes Associates
Lincoln Lynch, School Business Manager
Walter Parker, School Buildings & Grounds Director
Meeting commenced at 7:00 PM.
CORRESPONDENCE
Qualters Middle School
To MBC from J.T. Callahan re: Summer Acceleration.
To J.T. Callahan from Christina Shclivan re: Notice to proceed with summer acceleration.
To J.T. Callahan from Steven MacCaffrie re: Keyes delaying response to Door/hardware. RFI's
Steve Chmura to respond to coordinate issue with Mr. MacCaffrie.
To J.T. Callahan from Christina Sullivan re: Installation of knox box on T&M.
To MBC from J.T. Callahan re: COP #170 Ref. %a Tempered Glass in the amount of $6,958.00.
(Committee voted on 7-27-99 to have Walter Parker order from Bristol Glass.)
To Fleet Environmental from Christina Sullivan re: Requesting JTC accelerate work.
To Keyes Assoc. from Christina Sullivan re: Inoperable windows.
To MBC from Keyes Assoc. re: Construction Meeting Minutes #52.
To Fleet Environmental from John D'Agostino re: Asbestos abatement.
To MBC from J.T. Callahan re: COP #168 ref. Hollow metal Frames in the amount of $2,733.00.
Mansfield High School
To J.T.Callahan from Wallace Floyd re: Application for Payment #7 Release of Liens needed
from Lockheed prior to approval.
To J.T. Callahan from Wallace Floyd re:. Response to JTC allegations of delays caused by
Wallace Floyd Assoc. _
To J.T. Callahan from Wallace Floyd re: asphalt shingle roofs; copper; fascia.
To J.T. Callahan from Wallace Floyd re: Request for cost proposal to modify marker boards in
the New South Addition.
To J.T. Callahan from Wallace Floyd re: Revised cafeteria reflected ceiling plan sketch.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #83 Ref. JTC Lobby area, Store front.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #82 Ref. Norfolk #7 Lavatory.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #81 Ref. Eagle Doors.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #80 Ref. JRW #10.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #79 Ref. Norfolk #5 Toilet rm. 123A.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #78 Ref. JRW: Color of Recept/Switch.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #72 Ref. Gen.#16 Duct below ceiling.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #71 Ref Gen.#17A Pipe Enclosures.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #70 Ref. Gen.#17 Duct below ceiling.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #69 Ref. Gen.#15 Steel Joist
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #68 Ref. Gen.#14 Exhst. Louver S. Wall.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #67 Ref. Gen. RTU 3 2od floor.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #66 Ref. Gen. Kitch 138A/update M -I0.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI 965 Ref. Gen. Unit Ventilator Piping.
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #57 Ref. Gen. Mechanical Grill elevation
To Wallace Floyd Assoc. from J.T. Callahan re: RFI #55 Ref. Norfolk Arrestors.
To Wallace Floyd from Paul Letendre re: Placement of fire extinguisher cabinets.
To Walter Parker from Paul Letendre re: Keying Schedule.
To J.T. Callahan from Paul Letendre re: Additional graphics on classroom display boards.
To J.T. Callahan from Paul Letendre re: Revisions within Library area.
To MBC from J.T. Callahan Construction Meeting Minutes #21.
To MBC from Paul Letendre re: Project Coordinator field report.
To J.T. Callahan from Wallace Floyd re: Metal Flashing.
To J.T. Callahan from Wallace Floyd re: Locations for type "B" Accent Brick Sketch.
To J.T. Callahan from Wallace Floyd re: Supplemental Instructions — paint schedule.
To J.T. Callahan frau Wallace Floyd re: Modifications to library ductwork and ceiling plan.
To J.T. Callahan from Wallace Floyd re: Modify existing cabinets in rms.. 144/146 at location of
new CMU partition wall.
MANSFIELD HIGH SCHOOL UPDATE
Library - Paul Letendre reported that a few minor changes in the library had been requested by
the School Department. The changes can be made at no additional cost to contract. Project
Coordinator noted that most of soffits are now built in. Mason has toothed in walls.
Cafeteria - Plumbing rough -in and electrical work is installed Installation of quarry tile to start
Thursday, August 5, 1999. Ceiling to begin next week.
Mechanical — Project Coordinator commented that mechanical work is in good shape
Kitchen Ceiling — Issue re: ceiling height. Contract calls for ceiling height of l Oft. Sprinkler is
currently at 10 ft. Pipe would be exposed unless owner chooses to raise it up to meet 10 ft.
Acceleration — Paul Letendre reported that the electrical subcontractor is questioning accelerated
rate of pay to other trades. Subcontractor was told to address issue with the General Contractor.
Manpower on Saturday included approximately 25 workers. Project Coordinator feels that the
essential work will be completed, to open school on time. As a precaution, Mr. Letendre urged
that an alternate plan be put in place should something happen.
David Young asked Paul Letendre to provide a written schedule showing how work will be
completed on time.
` School Dept. — Linc Lynch reported that the School Dept. has been working on contingency
plans should the Contractor fall short of their commitment to open the school on time. MBC is
scheduled to provide a construction update to the School Committee at the August 17`h meeting.
South Addition — Project Coordinator estimated that the South Addition would be completed
between the 2"d and 3`d week in September, 1999. Perimeter blocking on the roof has started.
Roof shingles are expected on site by August 11, 1999.
Inspections — David Young asked the Project Coordinator to set up tentative inspection dates
with various Town inspectors as soon as possible to ensure their availability.
HVAC — Concern was raised that the existing condition of panel clearance is in violation of
code. Chairman commented that unless work is performed to panels, the Town is not required to
bring up to code.
Force Main — Project Coordinator reported an initial problem in turning off water main. Workers
are to be in on Wednesday, August 4, 1999 to pump and clean chamber. David Young
questioned variation in route of piping to sewer main. Paul Letendre to follow up.
Pavin — Ken Gay noted a conversation with Michael Callahan that paving is being planned for
the bus loop and front/side parking areas at MHS (except where trailers are located). MBC still
opposes paving at this time.
Smoke Detectors- Fire Marshall requested that all smoke detectors be fastened to highest point.
Construction Minutes #52 — David Young questioned the status of old issues still indicated as
pending. Chairman commented that issues were resolved at the previous Thursday, job site
meeting. Concern re: notation that MBC rescinded COP #12 delaying door order. Change Order
Proposal for door/hardware was presented to the MBC and approved on 7-13-99 to be included
in C.O. #12. To date Change Order #12 has not been presented for approval.
Keying Schedule - Keying schedule has been provided by Walter Parker.
RFI Response Time - Responses to RFI from Wallace Floyd and TCI have been improved.
Fascia Credit — Project Coordinator commented that the copper fascia located around perimeter
of building is in good shape and will not need to be replaced. Estimated $5K credit will be due to
the Town.
Curbing — Ken Gay commented that the curbing in some areas along East Street appear to project
out farther than others. Mr. Gay asked that Paul Letendre follow up.
School Surplus — Linc Lynch asked the MBC about use of old lighting. MBC Chairman
suggested that the School Dept. send letter requesting that the high pressure sodium lights be
salvaged from the gym as well as any other items that the School Dept. wishes to be reused.
JTC/Application for Payment #7 — Committee members reviewed for approval.
MOTION to recommend payment to J.T. Callahan for work provided at the Mansfield
High School through July 30, 1999 in the amount of $873,204.65. DY/KG Passes 4-0
QUALTERS MIDDLE SCHOOL
Replacement Windows — Chairman opened discussion re: design flaw discovered in the new
addition making some of the windows unable to open as originally intended. Mullions were
centered on column, which did not allow for the 10" spacing needed to clear columns.
Classroom windows should have been able to open 7 inches. Bob Vogel commented that
although operable windows were specified, the building code does not require that operable
windows be installed. Bob Vogel presented proposed fix to bump out window 3 inches creating
a 5 inch area for air flow. Other options include fixing some windows in place and opening wider
those that open correctly or combinations thereof. Chairmen Feeley expressed frustration
regarding Keyes Assoc.'s design error. Committee agreed to move forward with proposed 6x
from window subcontractor, installing windows out as far as possible. Areas are scheduled to be
complete by August 27"i. Bob Vogel requested Project Coordinator direct subcontractor to
install a test window Wednesday 8-4-99. Mr. Vogel, School Dept. and MBC will view on site
Thursday, August 5, 1999. MBC made it clear that they didn't want to open school with
plywood over windows.
Cafe windows — Issue raised that the ceiling was set approximately 1 '/2' lower than heads of
windows. Wall is not at right angle with grid. Drywall detail being prepared by Keyes.
Generator — Rich Feeley opened discussion Re: concerns raised by electrical inspector whether
contractor will be adding power to generator. Project Coordinator commented that TCI
calculated figures and indicated that the generator; can handle the load. Chairman commented
that if any work is performed relating to the generator, a 2 hr. rated wall must be built in order to
obtain a temporary occupancy permit. Keyes to follow up with TCI.
Inspections — Project Coordinator has communicated with all inspectors re: various inspections
required for the opening of school. David Young asked that Ms. Sullivan request specific dates
for inspections.
Acceleration — Project Coordinator commented that the subcontractors have increased forces in
all areas. MBC Chairman commented that authorization was given for Project Coordinator to
sign time slips for window, electrical, mechanical, doors, plumbing subcontractors and JTC labor
to verify actual time worked.
MOTION to proceed with premium time rate of pay for selected trades delayed by
Suburban Middlesex Insulation's abatement work. DY/JL Passes 5-0.
Damaged books/supplies — Chris Sullivan commented that windows were not secured properly.
Linc Lynch to follow up for possible means to recover cost ($690.00) of damaged school
property.
Hollow metal door frames — David Young asked for update re: rusting issue. Chris Sullivan
commented that doors are being sanded and re -primed by painter. Project Coordinator waiting
for direction from Keyes. Steve Chmura will address issue with painter. Committee requested
that the issue be resolved prior to punch list.
Project Administration — Keyes and Project Coordinator reported not receiving regular
correspondence from J.T. Callahan.
Sills — Project Coordinator commented that Cheviot Corp. proceeded with the work available to
them.
Roof— Steve Chmura commented that Premier Roofing is not scheduled to start work prior to
start of school. Chairman Feeley expressed concern that performing roof work while school is in
session could cause interruptions to school programming.
Abatement — Project Coordinator commented that Fleet Environmental is on schedule. Work
should be completed in two weeks.
Gym padding — Chris Sullivan to follow up with Michael Callahan on Thursday regarding
ordering gym pads for QMS and Robinson Elementary. Chairman noted that credit due for
maple trim was not included in proposal.
Storefront Doors — Project Coordinator commented that the storefront doors at the gym entrance
were installed in the wrong location. Storefront will be moved out further to meet ADA
requirements.
Bathroom Tile - Chairman Feeley questioned status. Steve Chmura reported that the patch to
match issue would be addressed this fall.
Fire Protection/Crawl Space — Chairman questioned status: Issue still pending with TCI.
Elevator —Project Coordinator has contacted state for elevator inspection.
Telephone lines will go directly to Police Station through 2 lines with automatic shut off.
Centrex system must have battery backup.
Communications - Linc Lynch commented that a credit should be due for homework module.
Credit could be used to address other communication issues. Phones lines are programmed on
computer by Signet. Panel is not up yet to install lines. Chris Sullivan has a call in to Signet for
phones.
School Furnishings - Bill Maher indicated to Chris Sullivan that furniture would be shipped
August 13`h and delivered on August 161h.
Floor Drains/Kitchen — Project Coordinator commented that the drains were boxed in.
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Kitchen Equipment- Jim Liddick asked Chris Sullivan to follow up to ensure kitchen equipment
is in stock in RI. Delivery is expected within 2 weeks. Steve Chmura commented that the tile
would need to set for 5 days prior to installation of kitchen equipment.
Lockers — Linc Lynch commented that School Dept. is removing some old lockers in order to do
some of their own painting. Delivery date of new lockers is unknown at this time.
Stairwell — Chairman raised concern re: safety hazard with level of stringer in staircase SI and
S2. Keyes has issued an ASI to erect a solid wall in both staircases.
INVOICES
Letendre Company
MOTION to recommend payment to Paul Letendre, MHS Project Coordinator for weeks
ending July 24, 1999 and July 31, 1999 in the amount of $2,600.
JUDY Passes 5-0
Christina Sullivan
MOTION to recommend payment to Christina Sullivan, QMS Project Coordinator for
weeks ending July 24, 1999 and July 31, 1999 in the amount of $2,600.00.
JUDY Passes 5-0
Mini Warehouse Inc.
MOTION to recommend payment to Mini Warehouse Inc. for moving 2 storage trailers
from loading dock area to another location on site at MHS in the amount of $120.00.
WM/DY Passes 5-0.
Meeting adjourned at 10:30 PM.
Respectfully submitted,
Eleanor McCarter, Secretary
James Liddick, Clerk Date