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Home My WebLink AboutMBC 08/17/1999}' 1"N OF MANSFIELD WHOM c 9 eA; 1*iMcipal Building Committee Meeting Minutes of August 17, 1999 ('i,ii F!ELLD Members Preserdt3 ihi t i ee eyj chairman, Jim Liddick, Clerk, William Moore, David Young, Eleanor McCarter, Secretary Ken Gay — Excused Attendees: Paul Letendre, NMS Project Coordinator Jim May, Wallace Floyd Associates Christina Sullivan, QMS Project Coordinator Steve Chmura, Keyes Associates Walter Parker, School Building and Grounds Director Lincoln Lynch, School Business Manager Meeting commenced at 7:00 PM CORRESPONDENCE General Memo to Bert Cook from John D'Agostino Re: Preliminary Walk Through of MHS and QMS. To MBC from School Dept. Re: School Committee Meeting - Construction Update. Mansfield High School Ltr. to J.T. Callahan from Paul Letendre Re: Cost Proposal for Math Dept. Marker Boards. Ltr. to J.T. Callahan from Paul Letendre Re: Revised Completion Schedule. Ltr. to J.T. Callahan from Paul Letendre Re: Status of Items of Critical Need. Ltr. to J.T. Callahan from Paul Letendre Re: Weather Protection. Ltr. to Fire Dept. from Paul Letendre Re: Approval of Fire Extinguisher locations. Ltr. to J.T. Callahan from Paul Letendre Re: Commercial Painting Company delay of work. Ltr. to Dan Mahoney from Paul Letendre Re: Phone System Installation. Ltr. to Walter Parker From Paul Letendre Re: Elevator Dedicated Telephone Line. Ltr. to MBC from Wallace Floyd Associates Re: Bulletin 059 -SI Ref. Add'I information about high brick wall at Library/cafeteria. To MBC from J.T. Callahan Re: NMS Construction Meeting Minutes #23. To MBC from Paul Letendre Re: Project Coordinator Daily Reports To MBC from Linc Lynch Re: MHS Salvaged Gym Light Fixtures. To MBC from School Dept. Re: Library Damage. Qualters Middle School Ltr. to MBC from Bill Maher Re: Damaged books and supplies — Charged to lost textbook account. To MBC from J.T. Callahan Re: Revised COP #116 Ref. Padding at Gym for $3,212.00. To MBC from J.T. Callahan Re: Release of Liens for July Requisition. To MBC from Keyes Assoc. Re: Construction Meeting Minutes #54. To Conn, Kavanaugh, Rosenthal, Peish & Ford from Christina Sullivan Re: SMI Litigation. - MANSFIELD HIGH SCHOOL UPDATE i Kitchen/Cafeteria - Project Coordinator reported that the kitchen area would not be ready for opening of school. A temporary wall will be installed at courtyard wall so that the existing eating area of the cafeteria will be usable. Shipment of the walk-in freezer and cooler is primary cause of delay. Ship date of units from Florida is expected 8-26-99. Mr. Letendre stated that once the kitchen equipment is delivered, the kitchen area would be ready to occupy within one week. Mr. Letendre also noted that the serving line equipment is critical. Sprinkler Head/Kitchen - Paul Letendre noted that the sprinkler heads in the kitchen area are lower than ceiling. Scott Leite, Health Inspector has been contacted to review issue for any potential health concerns. Ouarry Tile - Project Coordinator reported that the quarry the is not on site as yet. Chris Sullivan commented that the Tile Sub contractor has been working at QMS. Hope is that tile work at MHS will begin the end of this week. Existing Dishwasher Hood - Jim May noted that the existing hood was originally scheduled to remain. Mr. May reported that TCI made a change to sketch regarding size of exhaust fan. New hood is being proposed by TCI. Estimated cost is $8,000. Inspections - Paul Letendre has coordinated preliminary inspections of MHS with the building, electrical and plumbing inspectors. Inspections will occur later this week, to identify concerns - - that may need to be addressed before and occupancy permit would be issued. Paving - JTC has indicated to the Project Coordinator that paving at the schools is scheduled for Wednesday, September 1, 1999. Paul Letendre was asked to obtain written confirmation from J.T. Callahan as soon as possible. Use of all school parking facilities is planned for a community event scheduled on August 28°i. Final Cleaning - Walter Parker distributed a proposed final cleaning schedule. Paul Letendre commented that JTC has reviewed dates and does not anticipate any problems turning over areas indicated on the schedule with the exception of the library. Chairman informed Mr. Parker that the library was not scheduled to be ready for the opening of school. Both the School Superintendent and Principal are aware of this. Paul Letendre was asked to confirm when carpeting would be installed at library. Change Order Proposals - Jim May indicated that C.O.P.'s for a backflow preventor and a hot water circulator pump are expected. Door frames - Jim May reported that due to the delivery of door jams, door will be tested with foam injected insulation. Jim Liddick recommended door injections be made in 3 locations to ensure area is sealed completely. Issue affects doors on the first floor of the south and west additions. Damaged Text Books - School Dept reported rain damage to a large quantity of textbooks stored at MHS. Project Coordinator had sent a prior memo to JTC requesting weather protection of all areas due to anticipation of heavy rains. Area was not protected properly by JTC. Damage is estimated at $30K. Paul Letendre to send written notification to JTC referencing weather warning and damages to text books. Project Coordinator has pictures of damage. JTC will be expected to cover cost of damage. Paintin — Commercial Painting is proceeding with painting under protest. Jim May noted that a C.O.P. may be coming for approximately $32K. Courtyard wall — Walter Parker expressed concern Re: plate glass panels in cafeteria creating a safety hazard. Suggestion to replace 12 ft. h x 30ft. glass area with safety or tempered glass. Jim May to review and present options to the MBC. QUALTERS MIDDLE SCHOOL Windows — Project Coordinator reported that windows would be installed by the opening of school. Trim strip is owned by contract to cover clip, but will not be complete by the opening of school. School Storage — A variety of text books and school furniture is currently blocking contractor's access to certain areas. Chris Sullivan requested assistance from Walter Parker to relocate school furnishings to accommodate installation of ceilings when workers are ready. Mr. Parker will coordinate move when necessary. Classrooms - Project Coordinator commented that with the exception of trim strip, classroom € work would be completed. Regarding the openings between classrooms, Ms. Sullivan commented that Mr. Wilcox, Cheviot Corp. to be on site this week to review. Steve Chmura suggested possible means to correct issue by installing 114" plywood with clips or installation of an insulated panel with clip. MBC Chairman noted that each room varies in size. Panels would need to be cut in the field. Sills — Exterior sills that will remain are in the gym area. Abatement - Fleet Environmental is continuing with asbestos abatement work. Project Coordinator is providing information to legal counsel upon request, for SMI litigation. Cafeteria - Drywall is being finished. Installation of ceiling tile started today. Floor has been acid washed. VCT insulation has not begun. Walter Parker owns sealing floor. Needs 3 days. Vertical lifts — Chris Sullivan reported that one handicap student is enrolled for this school year. Lift has been installed at pea shooter and will need to be inspected prior to opening of school. Elevator Ceiling —Project Coordinator commented that a 2hr drop ceiling is needed for elevator. Committee members commented that a 2 hr. rated system is available. Jim Liddick suggested that the ceiling could be thermofiber sealed. Steve Chmura to follow up. Fire Protection — • Elevator - Discussion was that sprinklers not needed in elevator. Smokes and heat detectors are required and will be installed. • Crawl Space in South Wing — TCI has not submitted a plan for heat detectors. Steve Chmura to follow up. Plan needs to be provided to Fire Dept. Generator — Steve Chmura stated that a temporary inspection waiver would take 6-8 weeks. Suggestions were to purchase a battery pack or rent temporary generator. Project Coordinator to obtain quotes. Decision whether to use gas or oil will need to be made. Gym — Project Coordinator reported that the spalls have all been removed. Spackle is two- thirds complete. Chris Sullivan questioned whether the use of temporary space is critical. Suggestion was made to remove temporary wall to allow painting subcontractor to complete work. Walter Parker and Linc Lynch commented that the School Dept. supports removal of wall. School Department will install temporary partitions if necessary. Fire Alarm Panel — Signet is expected to start work this week. Addressable system will be tested. Security System —Walter Parker commented that the main panel was taken off wall and mounted to ceiling. New system is being purchased and installed in house. Padding for Gym — Specifications have not been received as yet. Steve Chmura to follow up. School Furnishings — Jim Liddick asked Linc Lynch, School Dept. to provide MBC with a cost estimate of remaining school furnishing purchases anticipated at QMS and NMS. Final Cleaning - Schedule was provided by Walter Parker. Cleaning should be complete this week. Administration area is priority. VCT to be installed. Home Economics — Richard Feeley questioned why no work has begun in the Home Economics area. Area has been opened since last summer. Keyes to follow up. Elevator Pit — Issue re: water in pit. Steve Chmura reported that water has slowed. Representative from D'Brino will be on site this week to address issue. High Wall Roof Flashing — JTC has not provided a start date as yet. Walter Parker expressed concern with air quality in cutting masonry on site while school is in session. Project Coordinator commented that all windows will be sealed and work will be completed in 2011 sections. Work will be stopped should it become necessary. Nurse/Administration — Project Coordinator reported that the drywall is started and that both areas will be ready by the opening of school. Lockers/Z2 New Addition - Completion date given by JTC is August 20, 1999. Punch list work to be done. Steve Chmura reported that three-quarters of rooms are complete Accelerated Cost — Agreement with JTC is that Town will pay premium time based on time slips for hours worked over 40 Hours. The regular work week of 40 hours is at straight time. Acid Waste — Project Coordinator reported an existing condition of acid waste on site that requires removal. Material is hazardous and can not be removed while school is occupied. Chris Sullivan recommended that the plumber be paid accelerated time to come in prior to school starts and remove waste material. MBC supported recommendation. Ms. Sullivan will follow up. Swale — Richard Feeley informed MBC members that a request was made from Mike Ahearn Re: contributing funds from QMS to clean out the swale behind the middle school. Committee supported allocating funds for cleaning up to $2,000. David Young noted that the Town was responsible as an Order of Conditions for this clean out. Issue pending. INVOICES M.J.Briggs MOTION to recommend payment to M.J. Briggs for replacement of a 5 -ton condenser for Library at Mansfield High School in the amount of $2,375.00. DY/JL Passes 5-0. Keyes Associates — Invoice #C9410.01-46 MOTION to recommend payment to Keyes Associates for professional services rendered at Qualters Middle School through July 31, 1999 in the amount of $7,944.23. Total includes $733.50 to Haller Testing Laboratories. JL/WM Passes 5-0. Amended to request Keyes provide back up for mileage. Christina Sullivan MOTION to recommend payment to Christina Sullivan, QMS Project Coordinator for weeks ending August 7, 1999 and August 14, 1999 in the amount of $2,600.00. JUDY Passes 5-0 Letendre Company MOTION to recommend payment to Paul Letendre, MHS Project Coordinator for weeks ending August 7, 1999 and August 14, 1999 in the amount of $2,600.00. JUDY Passes 5-0 MBC Meeting adjourned at 10:15 to attend School Committee Meeting. SCHOOL COMMITTEE UPDATE - 10:15 PM Committee attended the School Committee Meeting originally slated on agenda for 8:30 PM. MBC Chairman provided a construction update regarding the high school and middle school renovation projects. Information presented was based on current input from Architects and Project Coordinators. Mr. Feeley commented that barring any unforeseen conditions, the schools should be able to open on time. Discussion was as follows: Qualters Middle School: Renovations will not be entirely completed when school opens. Contract does not end until December 1999. Major areas that will not be available for occupancy by Sept. 8a' include the gym, auditorium and library. • Gym classes will be held outside or in the cafeteria (during inclement weather). • Library services will be available to students with school librarians visiting classrooms to provide necessary materials for assignments and reading. • Auditorium assemblies will be held in the cafeteria until the auditorium is back online. Areas that are expected to be complete at Qualters Middle School include: • Kitchen and Cafeteria. • Administration Office and Guidance, and Nurses Suite. • New addition classrooms. • Window Replacement. New unit ventilators have been installed to improve air quality. • Paving and Landscaping. Mansfield High School The high school contract is in the preliminary phase of construction. • Gym - Will not be completed by the opening of school. Gym will be held outside or during inclement weather in the cafeteria. • Auditorium - Will not be completed by the opening of school. Assemblies will be held in the cafeteria. • Library — Work has begun in this area, but is not expected to be complete by Sept. 8a'. • Kitchen — Will not be ready by the opening of school. Occupancy pending delivery/ installation of kitchen freezer and coolers as well as overall inspection from Health Dept. Class A lunches (i.e. cold sandwiches, juice etc.) will be provided by the School Dept. Kitchen preparation will be coordinated at Robinson or Jordan/Jackson Elementary. • Cafeteria — The existing eating area of cafeteria will be complete. If the added cafeteria space is not complete, the contractor will install a temporary wall sealed with plastic sheeting to protect the eating area. • Roof— Installation of new roof area will be complete. • Paving — Parking lot areas will be paved prior to school opening. • Classroom Addition — Classrooms are expected to be complete in six weeks. • Front Entry —Will be complete. Mr. Feeley reported that various preliminary inspections have been scheduled for next week at Qualters and the High School, to identify issues of concern that could prevent issuance of an occupancy permit. Richard Feeley thanked the School Administration and staff for their cooperation and understanding with regard to the ongoing construction. Based on the report given, Mr. Moretti recommended to the School Committee that all Mansfield schools open on September 8, 1999. Mr. Moretti noted that the final decision regarding the opening of schools will be voted during the August 31, 1999 School Committee Meeting. MBC is invited to attend for final construction update. Meeting adjourned 10:45 PM. Respectfully Submitted, Eleanor McCarter, Secretary, James Liddick, Clerk Date