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Home My WebLink AboutMBC 08/24/19991 i t li TOWN OF MANSFIELD APPROVED l F1 _ f,a_ Municipal Building Committee Meeting Minutes of August 24, 1999 L 1 �;4i� 30 �'' � 4,• o Membrrs Pr"Cxft: Richard Feeley, Chairman, Jim Liddick, Clerk, Ken Gay fl ;t ISE 1 T *illiam Moore, David Young and Eleanor McCarter Secretary Attendees: Christina Sullivan, QMS Project Coordinator Bob Vogel & Steve Chmura, Keyes Associates Lincoln Lynch, School Business Manager William Maher, Principal, Qualters Middle School Walter Parker, School Buildings & Grounds Director Elizabeth Thornton, School Committee Meeting commenced at 7:00 PM. CORRESPONDENCE General - Ltr. from Bea Kearney informing that no invoices will be paid the week of Sept. 7, 1999. Ltr. to Mike Ahern from John D'Agostino Re: Noise complaints about Town Hall AC Unit. To Art Dias, Gale Assoc. from Stuart Grodd, Titan Roofing Re: Accelerated roof testing at the Jordan/Jackson Elementary School. Haller Testing Labs — Summary of Invoices to Keyes Associates Re: School Projects. To MBC from Volterra, Goldberg, Mangiaratti & Jacobs Re: Town Hall AC Unit. Oualters Middle School To Chris Sullivan from Russell Conn, Legal Counsel Re: SMI Litigation - Asbestos Abatement. Ltr. To J.T. Callahan from Walter Parker Re: Re -Cleaning of Finished Rooms. To MBC from J.T. Callahan Re: COP #81 Ref. Lobby Ceil Change SCKA 041 in the amount of $2,830.00. To MBC from J.T. Callahan Re: C.O.P. #125 Ref. Emergency Elec. Rm Closet Z3, 5 in the amount of $661.00. To Bill Maher, QMS Principal from Chris Sullivan Re: Request for Power in Storage Closet. To MBC from Keyes Associates Re: Construction Meeting Minutes #56. Mansfield High School Ltr. to J.T. Callahan from Paul Letendre Re: Asbestos Notification Waiver - Add'I info. required. Ltr. to J.T. Callahan from Wallace Floyd Re: Quinn Bros. Shop primed paint finish to gutter support brackets not acceptable. C.O.P. #31 Ref. Adapter to fit Roof Exhaust Fan in the amount of $1,304.00. Ltr. to J.T. Callahan from Paul Letendre Re: Water Damage to Books. To MBC from Wallace Floyd Re: Bulletin #061 -SI — Construction of high brick wall at Library and Clerestory Window at Cafeteria. To MBC from Wallace Floyd Re: Bulletin #062 -SI — Reissue of Drawing M- 6 and M12, revised 8/9/99 by Thompson Consultants Inc. To MBC from Paul Letendre Re: Project Coordinator Daily Log Field Reports — MHS To J.T. Callahan from Wallace Floyd Re: Masonry Sample Panel/Materials not available for Delivery. C.O.P. #191 Ref. Special Frames Modification due to incorrect field dimensions by Keyes Assoc. in the amount of $3,611.00. C.O.P. #192 Ref. Floor Drain Changes Z6 —Kitchen in the amount of $1,009.00. QUALTERS MIDDLE SCHOOL Kitchen Stove — Project Coordinator reported a problem with installation of the new Vulcan stove ordered by the School Dept. Fitting for the stove is set-up for rear hook-up of unit. Stove came with manifold with open lines at each side. Chris Sullivan to follow-up. Freezer/Cooler — Ms. Sullivan commented that the Freezer/Cooler assembly is complete. Ceiling grid is installed. Waiting for electrical inspections. Light fixtures are in. Floor Tile — Project Coordinator estimated that floor tile would be completed by Sept. 1, 1999. Walter Parker needs three days to seal floors for opening of school. Staff Training —Walter Parker noted that Dawn Florence, Kitchen Services Director, has planned a training program for the kitchen staff on September 2, 1999. Administration Office — Administration is scheduled to be complete at the end of this week. J.T. Callahan has indicated to the Project Coordinator that staff could move in on Monday 8-23-99. Doorframe @ Admin. — Committee members questioned the Project Coordinator regarding the fix planned for the doorway. The doorway is not supported at the end of curved wall. Jim Liddick requested that a sketch be provided and directive given by Keyes Associates to address issue. Suggestion was made to support frame with block. Ceiling — Project Coordinator reported that ceiling tile would go in as soon as lights are complete. School Principal is aware that administration will not be complete upon occupancy. Window —Installation of windows is ongoing. Project Coordinator reported that the windows almost complete. Gym — Painting of ceiling and gym walls has been started Lockers — New lockers have not arrived. Installer has not provided date for installation. School Dept. noted that the school would be short, if the new lockers were not installed prior to opening of school. Chris Sullivan to follow up. Kiln Closet Door — Chris Sullivan reported a 5/8" deficiency found in door. Issue pending. Elevator Z2 — Discussion opened re: flooring. Specs indicate that carpet is owned. Suggestion was made by Chris Sullivan to replace with VCT at no extra charge. VCT would be easier for wheelchair access as well as cleaning maintenance. School Dept. supported recommendation. Doors Closers — MBC Chairman objected to door closers of classrooms installed on the (hall) push side of door. Keyes agreed that door closers are traditionally on inside of door. Chairman requested that closers at MHS be installed on the classroom side of doors. Window Detail — Windows were measured by Keyes. Proposal is being prepared to address issues in 14 to 15 areas. Issue pending. Window Fix Columns na Partition Walls. Specs. indicated to remove sash and retrofit within existing frame. A note was written on drawings from Ron Ashton, Keyes Associates to look for obstructions. Chairman requested to see test panel. Steve Chmura commented that pieces would be on site. Evaluation of existing condition and proposed fix to be prepared for Thursday Job Site Meeting. Mason/Roof—Premier has been on site. Scheduling work on roof Sills — Chris Sullivan had no confirmation of start date from contractor for repair of sills. Sill work delays gym. Generator — Temporary Generator is on site. Chairman questioned who was coordinating wiring of generator. Walter Parker commented that FM Generator should do wiring of temporary generator to transformer. Walter Parker noted that rental is $1,700 per month. Chairman requested that a design package be prepared by TCI to include pad mounted exterior weather tight enclosure and grounded fencing. Keyes will follow-up as soon as possible. Gym Penthouse —Project Coordinator reported that actuator, dampers, condensate valves and gate traps are in need of replacement for approximately $1,800. MBC supported directive to proceed with replacement. Curtains — Mr. Maher confirmed that the School Dept. does want window blinds. J.T. Callahan owns mini -blinds per specifications. Classroom — School Dept. expressed concern with schedule to complete lighting by opening of school. Project Coordinator reported that the classroom lighting would be 95% complete. Industrial Arts Room — Keyes Associates is reviewing window system. Ducts not installed. The School Dept. can manage as is for up to one week. Nursing Office — Plumbing is incomplete. Chris Sullivan commented that the delays were created by various ductwork issues. AC not powered. Nurse's area will probably not be ready for school opening. Mr. Maher questioned possible use of a partial area. Discussion was that remaining work requires access throughout nurse's area. Partial use of this area is not possible. Guidance — Project Coordinator commented that the Guidance Office might not be ready for opening of school. Mr. Maher is aware of this and has indicated that a temporary location would be arranged. Abatement — Abatement work by Fleet Environmental is ongoing. Stairwells — Chris Sullivan reported stair treads causing a trip hazard at existing staircases. Rubber tread will be installed instead of tile. Committee agreed with recommendation. New railings to be installed. Walk in Freezer — Linc Lynch raised question regarding a four -inch difference in elevation of the kitchen floor. Discussion was that a ramp is required by code. Chris Sullivan will check drawings. HVAC — Linc Lynch questioned the process for starting -up new HVAC units. Project Coordinator commented that units would be started -up prior to the opening of school to prevent any odors from disrupting classroom activity. Mr. Maher asked the Project Coordinator to notify him of the start-up date so he can inform any school staff that would be in the building during that time. Landscaping — Steve Chmura commented that most planting is to be done this fall. Loam is already complete. David Young asked that the majority of plantings be done this fall to allow time to evaluate plantings prior to expiration of warranties. Heating System — Ken Gay questioned if mechanical subcontractor owns flushing of system. Walter Parker handles annual flushing. Site Safety — David Young questioned plan for site fencing when school is in session. Chris Sullivan to follow up with J.T. Callahan. Hardhat Sticker program must be re -enforced. School Department is instituting a badge program for staff. Punch list — Walter Parker requested a copy of the punch -list for Qualters Middle School be provided to him by Keyes Associates. Expansion joint —Expansion joint must be fire rated. Detail not on site. Tile can be installed up to joint. Steel needs to be fire stopped. Phones — Installation is ongoing. Machine Room Ceiling -Project Coordinator reported that a two-hour rated ceiling is needed in machine room. Jim Liddick made a suggestion to stuff metal deck flutes with thermofiber to obtain the two-hour rating required. Keyes Billing— Rich Feeley questioned Bob Vogel re: Keyes non-payment of services performed by their subconsultants. Project Coordinator reported conversation with Universal Engineering threatening to pull off work at QMS. Bob Vogel to follow up and respond to Rich Feeley as to status of their payments to subconsultants. Fleet Environmental/Application for Pam — Committee reviewed Application for Payment #1 for payment. MOTION made to recommend payment to Fleet Environmental in the amount of $58, 362.33. Approval is conditional pending signature from Universal Engineering. MBC Chairman and Project Coordinator must verify dollar amount. Work performed is based on Time & Materials. DY/JL Passes 5-0 MANSFIELD HIGH SCHOOL Cafeteria — Work is ongoing. • Kitchen is expected to be on line by opening of school. • Ceiling grids have been installed. Ceiling the will be delivered and installed this week. Electrical inspection needs to be done prior to installation of ceiling tile. • K -Lytes for kitchen anticipated for delivery and installation this week. • Kitchen equipment not on site yet. • Kitchen Inspection will be scheduled. • Flooring subcontractor dropped off floor tile material today. Approximately six feet of quarry tile is complete. • Directive has been given for Abatement of front courtyard wall. Fencing — School Dept. requested that a four -foot chain link fence be installed at Ballfield to protect sod area. Jim May will issue directive to J.T. Callahan to install. Pump Chamber Alarm — Discussion opened that J.T. Callahan owns installation to drywall area, but not to building. MBC and School Dept. agree that the alarm needs to be tie-in back into school. Jim May to follow-up. Site Access Fencine — Discussion opened Re: securing access to the construction site and consolidating storage of large equipment before school opens. Jim May to address issue with J.T. Callahan at Friday Job Site meeting. Final Cleaning — Walter Parker to coordinate final cleaning schedule with J.T. Callahan. Library — Delivery and installation of carpet are expected to occur Monday, August 30, 1999. Installation of ceiling tile and lights are anticipated by the end of this week. Phone System — Project Coordinator has indicated that the Administration and Guidance offices should be converted to the new phone system by the opening of school. Roof— Installation of roof at South Addition is almost complete. Inspections - Locations for the fire extinguishers have been approved by Lt. Sarro. Sprinkler heads have been raised in kitchen as requested by Scott Leite, Health Inspector. Preliminary walk-through with Inspectional Services is scheduled for Aug. 25, 1999 at 10 A.M. Masonry — Jim May expressed concern that J.T. Callahan has not installed rowlock sill to identify where windows are to be placed. Mr. May also reported that some of the lintels were installed up side down. Masons are currently doing work in other areas until window installer is back on site. Solution is to fasten pressure treated blocking around window. Window Wall @ Cafeteria/Courtyard — Jim May presented options to the Committee for review. Recommendation was to approve installation of window panels per SK -A -40A. Question was raised whether existing window is plate or tempered glass. The Committee supports fix if the window is tempered glass, not if it is safety glass. Jim May commented that the doorway needs to be in -filled. Estimated cost is $5K to 8K. Ceiling Panel — As of last Friday, the ceiling panels have not been delivered. All materials are expected by Wednesday, August 25, 1999. Project Coordinator is to have structural engineer review. Jim May to follow up. ROBINSON Gym Mats — Walter Parker commented re: deficiency in mat quality. Rich Feeley asked Walter Parker to forward a letter to the Committee re: any outstanding issues at Robinson Elementary School. MINUTES — The Committee acted on the following minutes: MOTION to approve MBC Meeting Minutes of August 3,1999. DY/KG: Passes 5-0. MOTION to approve MBC Meeting Minutes of July 27,1999. KY/JL: Passes 4-0-1. David Young excused. MOTION to approve MBC Meeting Minutes of July 20,1999 JL/KG: Passes 4-0-1. David Young excused. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre, MHS Project Coordinator, for weeks ending August 21,1999 and August 28,1999 in the amount of $2,600.00. WM/JL: Passes 5-0. Christina Sullivan MOTION to recommend payment to Christina Sullivan, QMS Project Coordinator, for weeks ending August 21, 1999 and August 28,1999 in the amount of $2,600.00. WM/JL: Passes 5-0. Respectfully submitted, Eleanor McCarter, Secretary James Liddick, ClerkAA Date