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Home My WebLink AboutMBC 08/31/1999(i Pr• r f`; r r TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of August 31, 1999 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay, William Moore, David Young and Eleanor McCarter, Secretary Attendees: Steve Chmura and Bob Vogel (8:15 PM) Keyes Associates Christina Sullivan, QMS Project Coordinator Michael Callahan, Bruce Hanna, Phil Ricci and Marc Jaoude, JTC James May, Wallace Floyd Design Paul Letendre, MHS Project Coordinator Walter Parker, School Buildings and Grounds Manager Lincoln Lynch, School Business Manager Michael Ahern, Special Projects Manager -Town of Mansfield School Committee (all except Jean Miller) Meeting commenced at 7:00 PM. HUTCHINSON PROPERTY — Mike Ahern reported DPW plans to construct a 12' x 16' block building at the Hutchinson property site. Professional Engineer stamped drawings are needed for file. MANSFIELD SCHOOL PROJECTS Final Building Inspections — MBC stressed critical need to have all inspections done prior to opening of schools. Per Michael Callahan, inspection for Occupancy Permits for QMS and MHS are scheduled to occur September 2, 1999. MANSFIELD HIGH SCHOOL JTC/Manpower - Michael Callahan introduced new Site Supervisor, Mr. Hanna replaces Steven MacCaffrie in this position. Kitchen — Contractor plans to have kitchen area open by September 15, 1999. Cafeteria — • Flooring to be installed this week. Need to empty corridors by Friday. • Original Cafeteria window wall material was plate glass. New window wall is installed. Glass was changed to safety glass. • Need to check working condition of existing dish room fan. Cleaning - David Young suggested School Dept. reduce back -to -school cleaning efforts in corridors due to construction activity in this area. Linc Lynch and Walter Parker were opposed to reduction in cleaning work however advised MBC that the School Superintendent could make that decision. Walter Parker would supplement cleaning efforts with S.O.S. Cleaning Service ($50/hr.). ( Temporary Occupancv — Concern raised regarding approval sign -off for Temporary Occupancy Permit not provided by local Plumbing Inspector Connie Lajoie. Building Inspector Nick Riccio had no occupancy issues. School Meeting — MBC was advised of School Dept. plans to hold a large reception (500 guests) on Tuesday morning September 7, 1999 Lighting Issues - Decision made to delete additional lighting in new library addition. Need to push Contractor to complete site lighting and baseball field fence. Paving — Initial paving was installed yesterday (8-30-99). Tack coat was used. Per contractor, line work to be installed within the next two days. Concern was raised re: line coloring. This needs to be re -done. Windows — Mock-up is complete. Fencing — Fencing is being installed. South Addition — Anticipated date of completion is November 1, 1999. Acceleration — A lump sum of $15,000.00 was previously authorized for premium time work necessary to enable school to open for occupancy in September, 1999. Concern was raised by MBC that T&M work is being billed on premium time as well as other abuses of agreement. General disagreement exists over how T&M acceleration work was authorized. QUALTERS MIDDLE SCHOOL Administration — Administration Office moving in this Thursday. Cafeteria — Installation of floor tile expected to be complete by end of day Thursday, September, 2, 1999. Need School Dept. to seal floor at night. Freezer — Jacob Leite scheduled to start freezer tomorrow. Lockers — Lockers located in Zone H were installed earlier that day. Existing Generator - Discussion opened as to whether the existing generator needs to be replaced. Local Inspectors had initially discussed with TCI that replacement was not required. School Dept. recently awarded a one year contract (7-1-99 to 6-30-00) to FM Emergency Generator, Inc. the bid for Emergency Generator Service Repairs. In order to purchase a new generator unit, F&M Generator would need to pull permit and provide licensed electrician to install. Generator design also needed to relocate unit on site. Chris Sullivan and Walter Parker to coordinate. Fire Alarm System — Fire Inspector Joe Sarro expected to test fire alarm system tomorrow. Chief Sliney, Lt. Towne and Lt. Sarro did walk-through last week. Door Hardware — Walter Parker agreed to install door hardware in (8) existing bathrooms. Elevator Permit — Elevator occupancy permit not needed at this time. Issue raised regarding heat detectors and/or smoke detectors needed. Code requirement is not clear. Issue pending further investigation. Auditorium — Contractor needs to install smoke detectors in Auditorium Wood Shop — Contractor has fallen behind with work in this area Gym — Question raised regarding School Dept. plans to hold 6th grade orientation in the gym. Construction activity is currently ongoing in this area. Sidewalk — Sidewalk currently being added. Boiler Start-up — Bruce Hanna and Walter Parker to coordinate appropriate time to start up new boilers early and do week -end burn -off of oil. Window Fix - Issue re: windows installed in several locations will not fully open because they hit a structural column or block wall. Decision was made to have Keyes Associates issue directive to JTC to continue with window installation in order to have school open on time this fall. MBC stressed that this directive was not intended to be an acceptance of the window system design, but a necessary action to occupy the school in September. Keyes and/or JTC will be held responsible for providing operable windows in accordance with contract documents. JTC/Application for Payment #14 - Review/Approval JTC Requisition shows General Contractor is 91% complete. Discussion opened regarding Overhead and Profit payment in the amount of $20,567.00. Concern was raised regarding use of inappropriate premium time scale. Amount does not appear to reflect a 1 '/i time rate as allowed per contract. MOTION to recommend JTC Application for Payment #14 in the amount of $744,298.40 for work performed through August 31, 1999. Payment is pending receipt of Contractor's Release of Liens and further review by Project Coordinator and Architect regarding OT payment. DY/JL: Passes 4-1. Ken Gay opposed. Electrical — Recent big effort by Eastern Electric was noted. SCHOOL COMMITTEE MEETING School Committee joined MBC for joint meeting at 9:10 P.M. Attendees: E. Thornton, J. Sankey, M. Trowbridge, E. Giordano, J. Moretti, L. Lynch, W. Parker, R. Franklin and R. Foster. • MBC Chairman provided a construction update regarding Mansfield School Renovation Projects. • School Committee authorized Walter Parker to proceed with request to supplement School Dept. cleaning efforts. Meeting adjourned at 10:10 PM. Respectfully submitted, Eleanor McCarter, Secretary James Liddick 5--o-L) Clerk