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Home My WebLink AboutMBC 09/07/1999ADD TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of September 7, 1999 Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk (Here @ 8:30 P.M.) Ken Gay, William Moore, David Young, and Eleanor McCarter, Secretary Attendees: John Moretti, School Superintendent Lincoln Lynch, School Business Manager Walter Parker, School Building & Grounds Director Steve Chmura, Keyes Associates Christina Sullivan, QMS Project Coordinator Meeting Commenced at 7:15 PM CORRESPONDENCE General To Town Manager from Christina Sullivan Re: Letter of resignation. Ltr. to Christina Sullivan from MBC Re: Completion work expected by Sept. 17, 1999, To MBC from Bea Kearney Re: Bell Atlantic telephone billing month of July - $63.68. Qualters Middle School To MBC from Linc Lynch Re: P.O. #7583 Valley Communication Systems $7,722.00 Ltr. to Ammar Dieb from Town Manager Re: Meeting requested to discuss SMI Application for Payment. Copy of 30 day Temporary Occupancy Permit #4457 received, September 7, 1999. To MBC from Keyes Associates Re: Construction Meeting Minutes #57. Copy of Release of liens from Eastern Contractors. To MBC from J.T. Callahan Re: C.O.P. #11 Ref. Acceleration $2,029.00. (Note: A previous COP#11 was submitted for Sprinkler Changes. To MBC from J.T. Callahan Re: C.O.P. #157A Ref. Forced Main Sewer $453.00. To MBC from J.T. Callahan Re: C.O.P. #197 Ref. Supply 43 Push/Plunger Lock $1,512.00. To MBC from J.T. Callahan Re: C.O.P. #159 Ref. Remove & Replace duct Mechanical Penthouse. $587.00. To MBC from J.T. Callahan Re: C.O.P. #167 Ref. Existing Louvers @ 26 locations $637.00. To MBC from J.T. Callahan Re: C.O.P. #199 Ref. ASI -16 Stair 1&2 Zone 2 $3,983.00. To MBC from J.T. Callahan Re: C.O.P. #200 Ref. Install soffit @ exterior windows in west and south classroom wings $9,705.00. To MBC from J.T. Callahan Re: C.O.P. #110 Ref. TM/HW for eye wash per skp-36 $1,121.00. To MBC from J.T. Callahan Re: C.O.P. #202 Ref. Laminate ends cabinet counter $883.00. To MBC from J.T. Callahan Re: C.O.P. #196 Ref. Temp. Window Protection/Gym $2,071.00 (Back charge to SMI). To MBC from J.T. Callahan Re: C.O.P. #203 Ref. Water Infiltration Elevator Pit $9,411.00. QUALTERS MIDDLE SCHOOL Inspection Status — QMS received a 30 day Temporary Occupancy Permit from the Building Dept. signed by Nick Riccio dated Sept. 7, 1999. J.T. Callahan will need to send a written request to the Building Dept. near the end of the 30 day period to extend the Temporary Occupancy Permit. Site Fencing — Discussion was that J.T. Callahan would install necessary fencing on site to secure work areas and landscaping. David Young commented that the loam area is not fenced. Project Coordinator to follow up. Additional Walk — Discussion opened Re: David Young's previous suggestion that an additional walk be installed in the side parking lot at handicap ramp. Adding a walk that follows the logical foot traffic path, would reduce tracking mud and grass into the school as well as damage to the seeded area. Waiting for Keyes Associates to provide sketch from the new handicap ramp area to the existing walkway being centered on the nearby manhole. Additional Manhole/drain — Walter Parker commented Re: conversation with Building Inspectors suggesting to add a drain basin at the rear loading dock near elevator pit to catch water overflow. Project Coordinator commented that a basin already exists in that location. David Young will visit site to review. Egress Plan — Project Coordinator reported, that the Fire Dept. needs to review the egress path of travel with the school principal. Lt. Sarro is unavailable to meet this week. Discussion was that path of travel is logical for most areas in the building with the exception of administration which has two exits within a close distance. Phones — Chris Sullivan reported having a few minor problems with installation. Phones are currently working. Elevators — Directive was issued by Keyes Associates to install a heat detector. Project Coordinator commented that there is no heat detector in elevator shaft as yet. It is the responsibility of the Contractor to request the elevator inspection. Elevator phones will need to be connected through the Town's service following inspection. Shop Window — MBC questioned the status of window installation. Steve Chmura commented that the shop window is incomplete. Cheviot was working to finish voids in classrooms today. Mr. Chmura estimated completion of shop room windows in 3 weeks. Library — Chairman expressed concern to the Project Coordinator regarding completing work in the library in a timely fashion. Chris Sullivan will follow up with JTC. Trailer Rental — Walter Parker informed the committee of an agreement made with Eagle Leasing to take over use of a storage trailer rental currently on site. Rental will be paid for out of the MBC school budget account. Sills — Chairman questioned status of the sills that were removed. Mr. Feeley asked that Chris Sullivan follow up with subcontractor to determine when the window system can be put in place. Door Entry/Administration — Fix is needed to fill void over doorway. Keyes Associates to follow-up. Generator — The installation of the temporary generator at QMS was approved by the electrical inspector. Chairman commented that rental fee is very high ($1700 per month). Arrangements for a permanent set-up should be coordinated immediately. TCI is currently working on specs. Walter Parker and Steve Chmura to review best location to install permanent generator. Committee members recommended that the generator be installed in the rear of building at QMS. Heat Detector/Crawl Space — The Fire Dept. needs to review a plan of the crawl space. Cafeteria -Expansion joint is installed. Thanks — John Moretti, Superintendent, offered thanks to the MBC for their "Herculean" efforts in coordinating the essential construction work to open QMS & MHS on time for September. Windows — Issue re: water penetration noted in the South Wing. Ken Gay questioned completion of caulking of new windows. David Young stated observation of ceiling tiles soaked approx. 6" around each tile from outside cleaning company. Chris Sullivan to follow up. Heat Trace — Question was raised as to the cause of varying water temperatures. Installation was correct. Discussion was that problem could be caused by bad heat trace or a cross connection. Plumbing Inspector issued only a 14 -day permit. Issue must be addressed A.S.A.P. to avoid a withdrawal of the Temporary Occupancy Permit. SMI/Notice to Proceed — Chris Sullivan requested a copy of SMI's Notice to Proceed. Bill Moore's notes indicated that the MBC asked that Town Manager issue Notice to Proceed. Copy should be forwarded to Attorney Conn's office for litigation. Locker room walls — Project Coordinator questioned whether paint contractor should paint locker room walls. Decision was to paint walls. MBC agreed to cover cost. Freezer Ramp — Chris Sullivan noted that specs do not indicate ramp. Issue to be reviewed by Crabtree McGrath. Chris Sullivan to follow up. ( Lockers — Linc Lynch informed the MBC that a number of lockers (approx. 20) were removed by the School Dept. and moved to Robinson Elementary School. Lockers were installed in the Extension to D terminal. Project Coordinator Responsibilities — MBC Chairman, Rich Feeley commented re: a brief discussion with Paul Letendre regarding assuming responsibilities of Project Coordinator at QMS due to resignation of Christina Sullivan. Work hours could be extended for 4 month period (or end of QMS contract) to include working week days until 5:30 PM as well as some Saturdays. The MBC will discuss additional responsibilities and compensation for QMS with Paul Letendre at the next MBC Meeting. Chairman will discuss issue with Town Manager prior to meeting with Mr. Letendre. MBC to send letter to Town Manager recommending an amendment be made to Mr. Letendre's contract to include the additional responsibilities. MANSFIELD HIGH SCHOOL Tray Slid — Issue was reported previously that the tray slides for the kitchen, are missing. New ones will be ordered and paid for by JTC. Site Lighting — David Young stressed the need to install as soon as possible even if temporary lighting is needed. INVOICES: NATIONAL LUMBER MOTION to recommend payment of purchase of lumber for temporary window protection not provided by Suburban Middlesex Insulation. Back charge to SMI. DY/WM: Passes 5-0. Meeting closed at 9:00 PM Respectfully submitted, Eleanor McCarter, Secretary James Liddick, Clerk Date