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HomeMy WebLinkAboutMBC 09/14/1999TOWN OF MANSFIELD Municipal Building Committee Meeting Minutes of September 14, 1999 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Eleanor McCarter, Secretary, Kenneth Gay, William Moore and David Young Attendees: Paul Letendre, MHS Project Coordinator Jim May, Wallace Floyd Associates Walter Parker, School Building & Grounds Director Lincoln Lynch, School Business Manager Meeting Commenced at 7:15 PM. MANSFIELD HIGH SCHOOL Refrigerator Panel — Re: issue of the refrigerator panel being too short, a new panel has been installed. Loam — Paul Letendre noted that the screened loam that had been taken off site and stored was found unacceptable to re -use as is. Contractor is adding 10% silt by volume per Wallace Floyd Associates recommendation. Lintels - Paul Letendre followed-up to ensure lintels over windows were filled properly. Mr. Letendre's reported that drilling to check, the course was found to be hollow in several cases Costa Bros. was previously directed to fill block solid. Project Coordinator commented that TCI was present at the time of checking Costa's performed work. Jim May will issue a letter instructing Costa Bros. re: no cost installation of iron channel to be installed above course. Cafeteria — Cafeteria is weathertight with exception of caulking. Project Coordinator estimates area will be completed by Sept. 27, 1999. Kitchen — Project Coordinator commented that the kitchen would not be turned over to the School Dept. by Sept. 20, 1999 as originally planned. Flooring and walls are complete. Primary delay because the ansul system is not installed yet. Unit is not on site. Paul Letendre expressed frustration waiting for JTC to respond as to status. Jim Liddick suggested that Mr. Letendre follow up with Boston Showcase directly. Mr. Letendre noted some kitchen equipment missing i.e. reach -in -cooler, cashier counters and salad bar. Leveling and electrical as well as some inspections still need to occur. Classrooms — Paul Letendre reported that the classrooms adjacent to schools will not be ready as per schedule. Penetrations are needed to install ductwork for fresh air ventilation. Tin Knocker was not on site today. Library — Project Coordinator noted that the area should be completed by Sept. 28, 1999. An estimate of two days of work remaining on plastering, 2-3 days for paint, carpet and clean up. Exterior Site Lighting — Per Mr. Letendre's conversation with rep. from J.R.W. the exterior lighting was ordered August 2"d or 3rd. Notice was given of a 12-14 week lead time on the order. Discussion was due to various evening programs held at the school, safety is a concern. Walter Parker and MBC requested that JTC provide temporary lighting. Jim May to forward letter to J.T. Callahan. Change Order Proposals — Jim May distributed a status summary of change order proposals to date for review. COP #26 Ref. Masonry — Infill two masonry openings - $469.00. Status: Pending. Waiting credit for elimination of 6 wood doors. COP #28 Ref. Ceiling — Removal of ceiling grid in various rooms - $3,540.00. Status: Rejected by Wallace Floyd Associates. COP #29 Ref. Ceiling — Demolition of ceiling and new ceiling grid in Library - $6,021.00. Status: Recommend to Approve by Wallace Floyd Associates. COP #30 Ref. Added Steel at Clerestory — Work not indicated on plans - $1,242.00. Status: Recommend to Approve by Wallace Floyd Associates. COP #31 Ref. Adapter to fit kitchen fan - $1,303.00 Status: Recommend to Approve by Wallace Floyd Associates. COP #32 Ref. Painting - Allowance carried in base contract was more than bid amount - $35,588. Status: Pending. Issue was raised as to whether the existing glazed block is considered pre -finished. Jim May to follow up. Credit to be issued by Wallace Floyd in C.O. #2. COP #33 Ref. Credits at Ball field — ($15,857.00) Status: Pending. Requires additional back-up from JTC. COP #35 Ref: Brake metal fix at addition windows - Lintels specified leave no alternative. Jim May commented that the wrong lintel was specified originally. Status: Recommend to Approve by Wallace Floyd Associates. COP #36 Ref. Summer Acceleration — $15,000.00. No back up provided by JTC. Status: Pending. The agreement made with JTC at the August 20, 1999 meeting of the MBC, was that the Cafeteria, Library and Kitchen would be completed by August 27, 1999. Question was raised that since these areas were not completed, should JTC be entitled to be paid the full amount. Based on the status of work completed, Project Coordinator does not support full payment to JTC. Linc Lynch will forward letter to MBC stating that the delay of kitchen is currently jeopardizing Town reimbursement of federal funds, by forcing the School Dept. to provide cold meals. Jim May will send letter to JTC requesting further back-up. MOTION made to approve Change Order Proposals #29, #30, #31, and 935 as recommended by Wallace Floyd Associates. DY/JL: Passes 5-0. Roof— Due to anticipated roof leakage at MHS, J.T. Callahan carried an allowance in their base bid to include a 15,000 square feet area. The unit price on General Bid form is $12.00 per sq. ft. for removal of gypsum deck and $14.00 per sq. ft. for replacement with metal deck. Jim May reported that replacement of roof is complete with exception of the auditorium. To date, there has been no damaged gypsum deck found on site. Since none of this work is required, a substantial credit is anticipated. MBC asked Jim May to issue a letter to JTC requesting that a deduct be included in Change Order #2 to represent the square footage for half of auditorium. Rich Feeley advised Project Coordinator to check value of work from Means Construction Cost Data. JTC/Application for Payment #8 - In reviewing payment application, Jim Liddick asked Paul Letendre to verify that enough funds are included in payment requisition to pay roofer. Question was raised as to the status of outstanding credits due to town. Jim May to issue letter that MBC demanded that all remaining credits be included in next pay requisition. Objections were raised by Bill Moore, on open-ended reservations of rights and undocumented/unjustified schedule extensions on Proposed Change Orders. MOTION to recommend payment to J.T. Callahan & Sons in the amount of $1,279,654.54 for work performed at Mansfield High School Additions/Renovation Project. JUDY Passes 5-0. Painting/Asbestos — Jim May commented that the allowance for painting and asbestos abatement is much less than contract bid amounts. Truss over Elevator — Issue re: raising truss. Jim May reported that a two-hour rated ceiling is required. Area does not allow enough space to install. Jim May contacting the state to obtain a variance. Brick — Jim May reported that the mason ran out of red brick at MHS. The color brick required will not be available until first week in November. David Young requested that the color of the new brick be verified for accurate match. Auditorium — Discussion was raised regarding access difficulties to install sprinkler in the auditorium. Issue pending. Color Scheme — Jim May noted receiving comments from students that they would like to have more of the color green visual throughout the school. Jim May noted that although tile work is incomplete, he will discuss additional possibilities with School Principal, Keyes Non -Payment Issue — Jim May reported that the last payment Wallace Floyd Associates received from Keyes Associates was May 1999. Richard Feeley to follow-up with Bob Vogel. Parking Lot Striping — David Young noted that striping in some areas of the parking lot at MHS are incomplete. Mr. Young requested that temporary striping be completed as soon as possible, particularly the fire lane in the rear of auditorium and near gym. Project Coordinator to follow- up 4 Weather Protection — Committee raised concern regarding protection of penetrations at QMS and MHS, due to Hurricane Floyd expected to hit at the end of the week. Project Coordinator to notify JTC to secure and protect areas as soon as possible. QMS Project Coordinator — Discussion was that as of end of day September 17, 1999, Paul Letendre would resume responsibilities of Project Coordinator at both schools. Mr. Letendre is taking over for Christina Sullivan. Preliminary discussion was to receive an additional $400.00. Man-hours to include extended week -day hours, most Saturdays and a one week vacation sometime, preferably in January. MOTION to send recommendation to Town Manager regarding amendment of Paul Letendre's contract to include Project Coordinator responsibilities at QMS. Mr. Letendre is to receive an additional $400.00 for these services. DY/JL: Passes 5-0. Unpaid Bills — Walter Parker brought in a stack of old unpaid bills due to JTC. They will be sent to JTC for payment. Job Site Trailers — Paul Letendre commented that there has been discussion with J.T. Callahan re: consolidation of QMS & MHS trailers. MBC commented that an inventory of equipment should be taken. FAX machine is owned by the Town. Computer is owned by JTC. Mr. Letendre will coordinate with JTC. Kitchen Stoves — Issue re: Asbestos found in three stoves at QMS. Chairman questioned whether piece containing asbestos could be replaced vs. purchasing stoves. Mr. Parker responded the asbestos company would not certify stoves with replacement parts due to the extensive clean out and re -assembly required. Chairman requested that the School Dept. submit a letter in writing to the MBC requesting the purchase of new stoves for QMS. Linc Lynch noted that he has obtained an emergency waiver from state regarding removal of the stoves. Walter Parker to obtain quotes for new stoves. Mr. Parker confirmed that there is no sign of asbestos in stoves at MHS. MOTION was made to approve purchase of new stoves not to exceed $15,000.00 total. DY/WM: Passes 5-0. Security Tags — Linc Lynch noted that lack of identification badges continues to be a problem at both schools. Project Coordinator to follow-up with JTC to enforce hard hat policy. Punch List — Walter Parker commented that Keyes Associates has provided a copy of the punch list as requested. Acceleration Lag — Discussion was that since the opening of school, J.T. Callahan has drastically lowered the work load at both QMS and MHS. MBC to forward a letter to JTC requesting increased productivity of the unfinished areas remaining and a schedule update. Heat Trace — Temperature is currently reaching 95 degrees F. Discussion was that a re- circulation pump might not be necessary to pass inspection. Suggestion was made to install tempering valve to regulate water temperatures between the existing building and new addition. Issue pending. Landscaping — Will not be performed until 2000. Generator — David Young suggested TCI be contacted as to the location planned for new generator. SMI/Application for Payment - Town Manager had requested a meeting with Ammar Dieb, held Friday, September 10, 1999, to discuss payment authorization by Universal for work not performed at QMS. Ammar Dieb to send a letter to Town of Mansfield, stating that the approval of SMI/Application for Payment #6 in the amount of $72,161.43 would be reconsidered by Universal Engineering. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre, MHS Project Coordinator in the amount of $2,600.00 for services performed weeks ending September 4, 1999 and September 11, 1999. DY/JL: Passes 5-0. Dorrance, Inc. MOTION to recommend payment to Dorrance, Inc. in the amount of $134.00 to move trailers on site at QMS. DY/JL: Passes 5-0. Conn Kavanaugh, P&L - MOTION to return invoice for services related to the SMI litigation in the amount of $2,234.00 to Town Manager for payment. DY/JL : Passes 5-0. Rainbow Movers. Inc. MOTION to recommend payment to Rainbow Movers, Inc. for unloading trailers of furniture at QMS. DY/JL: Passes 5-0. Meeting adjourned at 10:45 P.M. Respectfully submitted, Eleanor McCarter, Secretary James Liddick, Clerk Date /o/Slj 7,