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Home My WebLink AboutMBC 10/19/1999Town of Mansfield NEED Municipal Building Committee Meeting Minutes of October t9, 1999 Members Present: Richard Feeley, Chairman, James Liddick, Clerk, Ken Gay, William Moore, David Young Eleanor McCarter - Vacation Attendees: Paul Letendre, MHS Project Coordinator Jim May, Wallace Floyd Design Group Walter Parker, Buildings & Grounds Director Meeting convened @ 7:00 P.M. CORRESPONDENCE General To Titan Roofing from Gale Assoc. re: Jordan/Jackson Elementary Roof Testing. Follow up relating to coating mock-up. To R.B. Corrosion Services from Gale Assoc. re: Jordan/Jackson Elementary Roof Testing. Request for review of mock-up application techniques. To MBC from Lincoln Lynch re: Safety concerns relating to lack of site lighting and traffic signage. Qualters Middle School To MBC from Keyes Associates re: Construction Meeting Minutes #62. Mansfield High School To J.T. Callahan from MBC re: Response to JTC letter re: Sept. Application for Payment. To J.T. Callahan from Keyes Associates re: Request to submit lien releases and updated construction schedule. To J.T. Callahan from Keyes Associates re: Cleaning provided by SOS Construction Services. Request to provide credit for 75% of burden in the amount of $16,639.00. Town agrees to cover remaining 25% ($5,550.00). Mansfield High School To MBC from J.T. Callahan re: COP #37 Ref. Reissue drawing P-12 Stainless Steel Exhaust Duct. To Wallace Floyd Associates from J.T. Callahan re: Unbiased Position of documents. To Wallace Floyd Associates from J.T. Callahan re: Site Lighting. To J.T. Callahan from Wallace Floyd Associates re: Affidavit and Request for certificate of occupancy for Cafe, Library, and rooms I1 IA, 11113, and 211. To MBC from J.T. Callahan re: COP#220 ref. Temp Metal Door Frame/Gym-$5,325.12. MANSFIELD HIGH SCHOOL Change Order #2 — Auditorium seating is put on hold. JTC was notified the MBC does not have Release of Liens. Includes Painters bond by General Contractor and Doors accelerated. �- MOTION made to approve Change Order 92 in the amount of $195,334.00. Extension of contract time (17 days) as indicated by J.T. Callahan was not approved by the MBC. Jim Liddick discussed the MBC philosophy of not allowing undocumented time extension requests. DY/WM: Passes 5-0. JTC/Application for Payment #9 — Requisition was submitted for review and approval as recommended by Wallace Floyd Associates. MOTION made to recommend payment to J.T. Callahan in the amount of $454,399.16 for construction services provided at Mansfield High School for the month of September. JUDY: Passes 5-0. Roof Bid - Jim May to submit summary memo to the MBC of other line item costs listed in gypsum roof panel replacement. Elevator — Elevator shaft clearance is still an issue. South Addition — Expected completion is one to two weeks away. Site lighting fixtures are not delivered yet. Problem noted with new lights along East St.; conflict with overhead wires. Parking - David Young stated that cones or orange barrels are needed to mark parking lot islands until permanent site lighting is installed. Gym — Parking lot fire lane striping in back area of gym is incomplete. Landscaping_— Trees are available in Long Island. Discussion raised as to the quality of plantings dug late in the season. Issue pending. Credits — Jim Liddick questioned Wallace Floyd Associates as to the status of outstanding credits due to the Town. Jim May responded that the painting costs are still being addressed. Ball field credits are being worked on. Electrical Change Order is coming. MBC expressed grave concern Re: fraudulent Change Orders submitted by JRW that were approved by J.T. Callahan. Double accounting is blatant. Cost change is significant based on Change Orders submitted twice. MBC asked Jim May to respond in writing to J.T. Callahan with a strong letter advising them to check invoicing thoroughly prior to submitting to the Town for payment. Cafeteria — Cafeteria is expected to be fully functional this week. Library — Library area should be fully functional next week. QUALTERS MIDDLE SCHOOL COP#220 ref. Temp Metal Door Frame @ Gym — Committee asked Keyes Associates to respond to JTC. Change Order Proposal #220 is rejected because the cost was incurred due to JTC's lack of planning proper egress prior to taking over gym space. Ejector Pump House — Work to be completed this week. Pump alarms being tied into Building & Grounds alarm panel and will add strobe to South Wing exterior corner to be noticed at night. Saturday fire alarm did not ring through to the fire department. Cafeteria Floor Tile — Walter Parker raised concern that the dark green floor tile is getting surface scratched. Jim May to contact manufacturer's field representative to review. New Gym — Mr. Parker expressed concern that the existing lights in gym are too dark with skylights covered over. Lights are on site but included in a future phase. Discussion to move up in schedule. Time frame to install is one week. SCHOOL COMMITTEE MEETING Fields Committee — Fields Committee opened discussion regarding options to expand recreation areas. OMS Proposal - Fields Committee presented proposal to convert the Auditorium at QMS to a Multi -Purpose Room. Quote received from Keyes Associates included: Design Phase $5,000.00, Project Development $47,000 and Construction Cost $600,000.00. Opposition - Speaker from the Arts Council spoke against converting QMS Auditorium to a multi-purpose room, noting that removal of sloping seats and backstage area would restrict performances and events. SBAB — It was noted that the School Dept. would need to obtain S.B.A.B. approval to change original approved scope of work within the existing contract. Status — Based on discussion, consensus was to drop proposal to revamp QMS Auditorium. Continue with approved plans. 2. Freestanding Structure — Option was presented by School Superintendent to build a freestanding gym structure. Estimated cost between $2 - 3 million dollars. • A suggestion was made to put an addition at NMS in parking lot area and pave existing field hockey field for parking. • Mr. Tartufo commented that several options should be explored. • Field direction - It was noted that the track behind NMS is not laid out for football. Field as it is laid out East/West. Football fields should be North/South direction. Status: Feasibility Study - Decision was that Keyes Associates would perform a feasibility study providing three recreation facility options. MBC Chairman noted that the Municipal Building Committee could not fund the study. Cost of study could be submitted as a warrant article. School Committee and Board of Selectman to discuss who will submit Town Meeting warrant article. Resumed MBC Meeting @ 9:15 P.M. QUALTERS MIDDLE SCHOOL Continued Doors — Frames need work throughout the school. Cafeteria — Committee considers the expansion joint in cafeteria unacceptable. Administration — David Young discussed with Bruce Hanna potentially adding oak trim around window/door at Administration area to finish area off. INVOICES R.B. Corrosion Services MOTION to recommend payment to R.B. Corrosion Services in the amount of $500.00 for roof testing services related to the Jordan/Jackson Elementary School. DY/WM: Passes 5-0. Mini Warehouse Inc. MOTION to recommend payment to Mini Warehouse Inc. in the amount of $80.00 for trailer storage at Qualters Middle School. DY/WM Passes 5-0. JCI Communications Question raised regarding authorization of technology purchase for Mansfield High School in the amount of $57,000.00. MBC was instructed by the School Dept., to carry a $57,000 technology budget for Qualters Middle School. No technology budget was requested for the highschool. Status: Approval pending. Keyes Associates MOTION to recommend payment to Keyes Associates in the amount of $6,483.00. Amount was amended to $10,633.23 for services performed at Qualters Middle School through the month of September. WM/DY Passes 5-0. SOS Cleaning Corporation Discussion was that several areas of the school were left open to construction conditions over the summer. As a show of good faith the MBC agrees to absorb 25% of cleaning cost incurred to prepare for the opening of school. Keyes Associates to issue letter requesting that JTC provide a deduct Change Order Proposal for 75% of $22,189.00 in the next Change Order. MOTION to recommend payment to SOS Cleaning Corporation in the amount of $22,189.00 for necessary cleaning required to open Qualters Middle School, Tall of 1999. Deduct Change Order to be issued by J.T. Callahan for 75% of total cost. DY/JL: Passes 5-0. Meeting adjourned at 10:30 P.M. Respectfully submitted, Eleanor McCarter, Secretary mes Liddick, Clerk Date