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Home My WebLink AboutMBC 10/26/1999r' 1, TOWN OF MANSFIELD \ Municipal Building Committee Meeting Minutes of October 26,1999 bers Present: Richard Feeley, Chairman, James Liddick, Clerk, Kenneth Gay, Mu William Moore, David Young, Eleanor McCarter, Secretary Attendees: Ed Stewart, Gale Associates Walter Parker, Buildings & Grounds Director Meeting commenced at 7:15PM. CORRESPONDENCE Oualters Middle School To MBC from Keyes Associates re: COP #171A/B ref. Acceleration. To MBC from Christopher Petrini re: Request for signed transcript, SMI Litigation. To MBC from Paul Letendre re: Project Coordinator Daily Logs - QMS. To MBC from JTC re: COP#229 ref. Drywall (Incl#189) - $903.00. To TCI, McLaughlin, JTC, Walter Parker from Paul Letendre re: Request to attend site meeting planned for Nov. 1, 1999 at 9AM to discuss electrical/mechanical issues. To JTC from Paul Letendre re: Request for proposal to remove 100" of existing 4" transite pipe. To MBC from Keyes Associates re: Construction Meeting Minutes #63. To JTC from Steven MacCaffrie re: Status of basement doors. To JTC from Paul Letendre re: Chemical treatment of QMS boilers. To JTC from Paul Letendre re: Outstanding punch list concerns. Mansfield High School To MBC from Wallace Floyd Associates re: Name change to Wallace Floyd Design Group. To JTC from Wallace Floyd Associates re: Objections to items included in COP #46. To MBC from Wallace Floyd Associates re: Copy of Architects affidavit for completion of South Addition. Original to be forwarded to the MBC. To Walter Parker from Paul Letendre re: Request for additional marker boards. To JTC from Paul Letendre re: Setting of limit stops for aluminum windows. To MBC from Wallace Floyd Associates re: Bulletin 076 -SI ref paint colors To MBC from Wallace Floyd Associates re: Bulletin 077 -PR ref. Request for cost proposal to modify tapered roof insulation system over auditorium. To MBC from Wallace Floyd Associates re: Bulletin 078 -PR ref. Request for cost proposal to modify stair ceiling in West/South additions to meet 1 hr. assembly rating. To MBC from Wallace Floyd Associates re: Locker bases covered under Specs. section 10500, 3.02 C. Request for cost proposal of locker bases at new locations. To MBC from Wallace Floyd Associates re: Discrepancies in billing COP #79 & #49. To MBC from Wallace Floyd Associates re: Bulletin —79 -PR ref. To JTC from Paul Letendre re: Installation of sewer ejector pump, high water beacon. To MBC from JTC re: Construction Meeting Minutes #31. To MBC from Paul Letendre re: Project Coordinator Daily Logs - MHS JORDAN/JACKSON ELEMENTARY Project Management - Edward Stewart attended the MBC meeting to discuss status of roof testing at Jordan/Jackson Elementary, Mr. Stewart is a Senior Project Manager with more that 10 years experience at Gale Associates and replaces Art Dias. Mockup Testing - Mr. Stewart indicated that the Karnak Systems proposed to remove all rust. Mr. Stewart commented that rust was not removed upon application. Mr. Stewart supervised and observed installation of coating system during the week ending October 16, 1999. Suggestion made by David Young that Town Counsel request documentation as to various other locations where coating material has been used. Time frame - Bob Baboian, R.B. Corrosion Services to cut samples and perform lab tests for corrosion. Mr. Stewart will advise MBC Office when testing will occur. Attorney Max Volterra will be notified to be on site by Ed Stewart when panels are removed. Results will be visible in the spring. Concerns were raised Re: varying results of laboratory testing vs. in-place installations noting that corrosion slows during winter months. Testing planned is based on a worst case scenario. Ongoing — • Walter Parker to document any roof leakage at Jordan/Jackson including date & time. • A suggestion was made by Ed Stewart, that the existing roof damage at J/J be repaired. He will remind Titan to repair removed panels with permanent panels. • Titan Roof Manufacturing to submit cost proposals to the Town. • David Young suggested that Mr. Stewart meet with Max Volterra to review existing MBC documentation with regard to the case. Mr. Stewart will schedule. • Mr. Stewart to receive a copy of tonight's MBC minutes. • Ed Stewart will forward Field Test results to the MBC Office. Esthetics — Due to the esthetics involved in method of roof repair, Gale Associates will ask the Town for visual input. Gale Assoc. expects that Committee members will visit various existing sites to view roofing systems in place. Mr. Stewart to verify locations. Snow Guards — Discussion regarding use of snow guards. Two previous applications of snow guards failed. Suggestion was to coordinate proper installation of snow guards with coating manufacturer. MBC decided roof fix needed to be done first. QUALTERS MIDDLE SCHOOL Gym - Occupancy is being prevented until vestibule ceiling is complete as well as existing boys/girls bathrooms in corridor. Panels in bathrooms need to be moved to be handicap accessible. Partitions near radiators require covers. Site Lighting — Question raised as to why existing lights are not operating. Discussion was that old lighting is scheduled for removal. Stair Treads — Chairman noted that rubber treads are to be installed to avoid trip hazard Acceleration - J.T. Callahan's COP #171AIB ref. Acceleration was forwarded by Keyes. Costs were revised to reflect work complete. Total cost paid in #171A is $20,567.00. Keyes determined work substantiated in A is $15,508.00. Total substantiated in part B is $17,389.00. Total proposed acceleration cost for QMS is $37,965.00. Approval pending. Hardware — Walter Parker having problems finding matching keys to various doors. Roof— FAX copy of warranty from Firestone was received. Ken Gay commented that the flashing membrane is in need of repair. Chairman noted that warranty indicates "No Punch List". Committee requested that original copy of warranty be obtained. Heat Trace — Manufacturers representative not on site yet. MANSFIELD HIGH SCHOOL South Addition — Area needs to be completely finished and punch -listed before being turned over. Comments made that roof flashing and the are unfinished. Auditorium — Marketing literature was presented by Walter Parker a firm contacted by the newly -hired MHS Drama Teacher suggesting that rigging of auditorium stage is insufficient. David Young asked that Mr. Parker confirm School Dept. plans Re: additional auditorium concerns for both schools. Concern was that the School Dept. expectations could require additional funding. EXECUTIVE SESSION Christina Sullivan - Requisition for Payment MOTION made to recommend conditional approval of payment to Christina Sullivan, QMS Project Coordinator. Payment is for final weeks of employment weeks ending Sept. 4, 11 and 18, 1999 in the amount of $3,900.00. Condition is that Ms. Sullivan must submit Project Coordinator Daily Log reports to Attorney Christopher Petrini, Conn, Kavanaugh, Peish and Ford. Town will forward check to Mr. Petrini to hold in escrow. Final check will not be forwarded to Ms. Sullivan until the "Town" determines that the documentation is satisfactory. JUDY: Passes 5-0. Issue was raised by Mr. Parker, that Ms. Sullivan signed for and holds a grand master key for QMS. Town does not have key. MBC will ask Mr. Petrini to follow up with Ms. Sullivan. MBC Secretary will obtain Ms. Sullivan's check and bank deposit slip from Town Treasurer's office and forward to Chris Petrini to be returned. INVOICES Letendre Company MOTION to recommend payment to Paul Letendre, QMS/MHS Project Coordinator in the amount of $3,400.00 for services provided weeks ending October 16, 1999 and October 23, 1999. (QMS-$800.00/MHS-2,600.00) JUWM: Passes 5-0. PC -Build Upgrade Centers - QMS-School Furnishings (- MOTION to recommend payment to PC -Build Upgrade Centers in the amount of $4,107.00 for 3 HP Laser Jet 4050N Printers. JL/DY: Passes 5-0. Eastern Baker Supply — QMS — School Furnishings MOTION to recommend payment in the amount of $13,390.00 to Eastern Baker Supply for the purchase of 2 Blodgett double convection ovens. Purchase includes (2) year parts and labor and (5) year door warranty. JL/DY: Passes 5-0. Mass Cor./Commonwealth of MA — Norfolk MOTION to recommend payments in the amount of $3,165.50 for the purchase of desk chairs, U.S. classroom flags and wastebaskets. DY/WM: Passes 5-0 Demco - QMS — School Furnishings MOTION to recommend payment in the amount of $364.73 for closed shelving unit. JL/KG: Passes 5-0. JCI Communications — MHS — School Furnishings The invoice was reviewed (first of three payments) in the amount of $19,058.63 for installation of technology at MHS. Issue was raised that there is no technology budget allocated for NMS under the construction budget. MBC to clarify with School Business Manager, as to whether the cost should be applied to school furnishing budget. Invoice pending. Meeting adjourned 9:30 PM. Respectfully submitted Eleanor McCarter, Secretary ames Liddick, Clerk /Vo✓ /,� M%`I Date