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Home My WebLink AboutMBC 11/09/1999la � F ICE TOWN OF MANSFIELD U E NOV _ 7 A"I 10: � 6 Municipal Building Committee Meeting Minutes of November 9, 1999 mWiiiL's'�Frl�ckbhft TTRichard Feeley, Kenneth Gay, William Moore, David Young and Eleanor McCarter, Secretary James Liddick, Clerk — Excused Absence Attendees: Walter Parker, Buildings & Grounds Manager Steve Chmura, Keyes Associates Meeting Commenced at 7:15 P.M. QUALTERS MIDDLE SCHOOL Damage to Underground Pipelines — Walter Parker reported possible damage to underground oil tank pipe lines, caused by JTC, while trenching for site lighting. David Young asked that photos be taken to help evaluate damage. Issue pending further investigation. JTC claims no involvement. Doors/Hardware Installation — Steve MacCaffrie reported having difficulty installing some door hardware. Keyes Associates suggested difficulty could be a result of door hardware not installed according to design documents. Each door is matched to a "specific" lock set. Proposal for Door Replacement - Steve Chmura surveyed condition of door hardware at QMS and recommended various locations where 12 doors should be replaced due to poor condition. Eagle Hardware submitted a Change Order Proposal to provide and install 6 metal doors and 6 wood doors. Construction Consulting owns providing door hardware on those doors per contract. Steve MacCaffrie offered to install additional doors proposed, at no cost. Electrical - A cost proposal was submitted by JTC in the amount of $1,600.00 for additional electrical work to maintain continuity of wiring in west wing. Water Main Repair — Contractor estimated cost to replace the existing 4 -inch water pipe is $12,800.00. Committee's opinion was that cost was excessive. Issue was raised that the existing water main pipe does not have the minimum ground cover required (4 feet). Grade level is currently 18 inches. Steve Chmura to follow up. Generator — MBC previously asked Steve Chmura to confirm that JTC placed an order for the new generator. Confirmation of order was not provided at this time. Mr. Chmura presented a cost proposal in the amount of $30,000.00 to wire generator unit. The proposal for wiring was rejected by the MBC due to excessive cost. Ramp Lighting — Work is incomplete. Keyes to direct JTC to install fixtures. Issue reported that openings for recessed lights along front ramp wall are too large for specified fixtures. JTC to fill gap with grout. Shop drawings are on site. Recessed Drinking Fountains — Keyes issued directive to install drinking fountains on CMU wall in the gym (2 locations) to be handicap accessible level. Top needs to be angled and fully grouted. Request was made by David Young to have contractor bull nose the edge of block. Steve Chmura added that padding would be installed on front of fountain. Chairman asked that Keyes follow up with JTC regarding installation details. Heat Trace — Re: heat detectors for accessible crawl space. Chairman asked that TCI's recommendations be forwarded to the Fire Dept. for review/approval. Project Coordinator to follow-up. MBC waiting to review cost proposal. Walter Parker agreed to provide written confirmation that the crawl space area would not be used for any type of storage, to eliminate possible need to install additional devices. Toilets — Steve Chmura to direct contractor to install Girl's Toilet #26 and Girls Toilet #27 to be built as designed. Discussion was that modifications are needed in one toilet room to meet code requirements. Credit would be due to owner for deletion of one sink in Girl's toilet. Steve Chmura will forward copies of change directive to MBC. It was determined that existing radiators would remain as is. JTC/Application for Payment #16 — Steve Chmura stated that JTC had provided Release of Liens. Application for Payment includes Change Order Proposal #171 C for Summer Acceleration (excluding Cheviot Inc. and Forbes Painting). MOTION to recommend payment to J.T. Callahan & Sons Inc. in the amount of $242,857.41, for construction services provided through October, 1999 relating to the Qualters Middle School Renovation Project. WM/DY 3-0-1 Ken Gay opposed. Damaged Sills — MBC asked Keyes to issue directive to JTC to make necessary repairs. SMI — Steve Chmura noted that Legal Counsel submitted a Request for Documentation to Keyes Associates regarding litigation between the Town of Mansfield vs. Suburban Middlesex Insulation. Metal Flashin Cafeteria — David Young expressed concern regarding approximate 4 -inch gap in metal flashing at roof near cafeteria windows. Flashing should be flush to wall. David Young asked that Keyes review. Veterans Day Holiday — Steve Chmura questioned whether Job Site Meeting would be held on the holiday. Steve Chmura needs to confirm with Project Coordinator. Stair Treads — Three layers of existing the were removed during abatement of stairwell. Cost to rebuild stair tread with tile to the same level would be costly. Previous agreement was made with JTC to install rubber treads to reduce cost. Keyes to verify status of work. Unsupervised Manpower — Walter Parker expressed concern regarding unsupervised evening abatement work performed by Fleet Environmental. Chairman responded that the Project Coordinator is responsible for monitoring status of work and signing time slips. Elevator #1 — Heat trace and carpeting was installed in Elevator #1. MBC questioned status of issues regarding need for smoke detector and request for inspection. Steve Chmura to ask Project Coordinator to contact Thyssen Elevator to follow up. Pavin — Work is incomplete. MBC has not received a schedule to pave QMS parking lot prior to December as previously indicated. Paving is owned per contract. Library — Carpet and painting is complete. Cafeteria Expansion Joint — David Young noted improper installation of expansion joint creating trip hazard. Floor needs to be leveled and expansion joint needs to be re -mounted. Keyes to issue directive to JTC to correct installation. Roof Access — Walter Parker noted lack of roof access from inside school building. Chairman responded that the building design (approved by the School Department) did not include creating inside access to school roof. On -Site Storage — Walter Parker commented the School Department was using 8 storage trailers on site. Mr. Parker's understanding, was that the costs for four of these trailers was being paid from the QMS Project budget. Chairman noted that MBC had record of monthly rental for only one trailer at $80.00 per month (Mini Warehouse, Inc.). Gym — Abatement work in Bathroom and Locker Room is incomplete. Liability concern raised regarding someone giving Parks/Recreation Dept. permission to use the gym earlier this week. Principal Maher agreed that no one should be allowed use of the gym until the space is turned back over to the school. MBC notified Parks & Recreation Director to discontinue use of gym until further notice. MANSFIELD HIGH SCHOOL Technology Budget — Issue raised regarding lack of funding planned for additional technology at MHS. Richard Feeley stated that the MBC was not advised by the School Department to establish a budget for technology for MHS, as part of the school project, as they did for QMS. School Department entered into an agreement with JCI Communications to perform work at MHS and QMS. Suggestion was made to include cost of technology under school furnishings budget. MBC to follow up with School Business Manager. Grease Trap - Issue re: remote location of grease trap not easily accessible. Mr. Parker previously questioned Ron Furbish (TCI) as to why grease trap was installed behind boiler when trap needs to be serviced daily. Mr. Parker commented that engineers are not responding to issues raised by School Dept. Chairman advised Mr. Parker to document any issues of concern and forward correspondence to the MBC. Site Li ting — MBC reiterated critical need to install site lighting prior to the Special Town Meeting scheduled on November 15, 1999. Meeting adjourned @10:30 Respectfully Submitted Eleanor McCarter, Secretary lames Liddick, Clerk Date