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Home My WebLink AboutMBC 11/30/1999APPROVED ']I Z� I E TOWN OF MANSFIELD Municipal Building Committee 0 ! NOV _ 7 Pj i I ting Minutes of November 30, 1999 t I 14 1J Members I�fti4i ,t E l�1Fff eeley, Chairman, James Liddick, Clerk (8:05PM), Kenneth Gay, William Moore, David Young and Eleanor McCarter, Secretary Attendees: Paul Letendre, MHS/QMS Project Coordinator James May, Wallace Floyd Design Group Lincoln Lynch, School Business Manager Walter Parker, School Building & Grounds Director Michael Callahan, Marc Jaoude and Phil Ricci, J.T. Callahan Steven MacCaffrie, Construction Consulting Meeting commenced at 7:15 PM. MANSFIELD HIGH SCHOOL Change Order Proposals - Jim May reviewed several pending Change Order Proposals with the MBC. Discussion was as follows: COP#40 in the amount of $25,382 for cost to add three electrical panels - MBC was advised that GFI breakers are required for heat trace. Rich Feeley stated cost estimate appears to be excessive and needs further back up. Subcontractor (JRW) and Engineer, Bob Wedge (TCI) to review. MOTION to approve the following COP'S as recommended by Wallace Floyd; COP#84 Ref. Modify non -code compliant Electrical - $10,330.00. COP#85 Ref. Electrical changes to Kitchen - $13,165.00. COP#86 Ref. Electrical changes to Library - $5,493.00. COP#87 Ref. Maintenance Suite Re -circulation Pump - $3,543.00. COP#88 Ref. Slopes in Cafeteria to hide ducts below existing beam - $335.00. COP#93 Ref. T&M Quarry tile in Freezer - $6,642.00. COP#97 Ref. Correction of Maintenance and Pump Shed - $14,533.00. COP#98 Ref. Credit for wood blocking & LCC hook strips at roof ($5,352.00). DY/WM: Passes 4-0. (Member Liddick not present at time of vote.) COP#36 Ref. Summer Acceleration. JTC believes COP#36 should be for $23,000 as that is what they incurred. MBC rejected that amount as it was lump sum agreement. MOTION to approve Change Order Proposal #36 Ref. Summer Acceleration in the amount of $15,000.00. DY/WM: Passes 5-0. Construction Schedule — JTC presented preliminary draft project schedule (30NOV99 Run date) and reviewed with MBC. Members noted that site work and other contract work was still missing from schedule. Jim May reiterated that during discussions with School staff, JTC was advised that specific rooms must be made available by opening of school i.e. Special Education, �. Administration, Wood shop, Business Classroom #113, Gym, Independent Living (kitchen equip.) and lockers etc. Meeting needs to be scheduled with Project Coordinator, Walter Parker, School Principal and JTC to coordinate work efforts. Manpower — Paul Letendre stated that Contractor would need to increase manpower to meet schedule provided by JTC. Phil Ricci stated that there is too much work to be completed during the summer. Additional Drinking Fountains — Building Code requires that one drinking fountain be provided per every 75 students. TCI recently discovered that installation of an additional 10-12 drinking fountains is now required at the high school. Contractor to submit cost proposal. Elevator — Discussion raised regarding sprinkling elevator truss to meet state requirements. Jim May to discuss possible modification to beam with Jack Heron, Structural Engineer. Roof Membrane - Jim May suggested JTC rip off old roof when whether conditions permit, and secure new membrane to old membrane to ensure roof is secure at all times. Seismic Bracing — Contract documents indicate installation of clip angles in several areas. Jim May commented that masonry is not secure to hold weld. Wallace Floyd evaluating further. Drawings issued by WFA direct masonry subcontractor to perform demo and reconstruct wall as designed. Mr. May noted a credit is due to Owner for pointing brick. Site Li hg ting — Site lighting is installed with the exception of bus loop. Technology - Linc Lynch provided update of new computer technology purchases. School Department has contracted with JCI Communications to install technology at QMS and MHS. QUALTERS MIDDLE SCHOOL Doors/Hardware — Steve MacCaffrie raised objection to draft door/hardware repair list. MBC to ask Steve Chmura to review inventory of doors for contract compliance and re -issue list. MBC suggested Keyes Associates schedule a meeting with Eagle Hardware, Construction Consulting and School Department to address door/hardware concerns. Control Joint at West Wing - MBC noted that control joints appear in the wrong location. Area was to be covered by down spouts. COP #111 Ref. Winter Conditions Claim - JTC claimed that $70,878.00 was owed to JTC for construction delays due to winter conditions. Jim Liddick noted that based on the construction time period, the General Contractor owns winter conditions per contract. Rich Feeley noted that JTC began work in the Gym, Home Economics, and Kitchen areas prior to schedule. This work should have off -set a suggested delay in JTC's construction schedule. Steve MacCaffrie (former JTC Site Supervisor) agreed with MBC that JTC began contract work on site prior to receiving Notice to Proceed. Foundation permit had been issued to JTC however Contractor had not requested Building Permit at this time. Marc Jaoude and Michael Callahan confirmed that based on the schedule of Nov 5, 1998 (provided by JTC) the QMS project was on schedule. JTC did not appear to have enough documentation to warrant any payment for winter conditions. Following a one-hour discussion, JTC agreed to continue work under protest. MBC agreed to review documentation further. No action taken. JTC/Application for Payment — JTC has not provided up-to-date construction schedule to Architect as per contract. Jim May noted that pencil requisition did not include a credit change order for roof issues as previously agreed. Wood Case Work — Walter Parker reported that Nova woodwork has delivered case work in west addition. Kitchen Floor — Project Coordinator to mark tile area where finish coat appears to be over dirt pile. JTC to replace tile. Roof Credit — Michael Callahan objected to the roof credit proposed by Wallace Floyd Assoc. Chairman noted JTC's firm position in using unit pricing to determine value of work in the past (i.e. rock removal). Steve MacCaffrie spoke acting as mediator/advisor during this discussion. Agreement was to table issue for now but also try to resolve quickly. MBC discussed future payment to the roof contractor. MOTION to reduce $70K payment requisition from roof subcontractor by 50%. Current amount due to roofer is $35,000.00. JUDY Passes 4-1. Ken Gay opposed. Missing School Items — School Department listed several items (i.e. VCR's, video cameras, etc.) stolen or misplaced during Summer/Early Fall. JTC to issue memo to subcontractors to keep a look out for suspicious activity while on site. Roof Louver - Walter Parker referenced note in QMS drawings regarding flashing at louver. JTC to request contractor from QMS to make it weather tight . Damaged Oil Pipe Line — Walter Parker reported it cost him $2,660 to repair the damaged oil lines. JTC to be back -charged for this work. INVOICES Christina Sullivan - QMS MOTION to send notification to Project Coordinator Chris Sullivan, requesting Daily Project Reports, be provided to the MBC by Dec. 20,1999. If documents are not provided to Owner by this date, final payment shall be returned to the Town of Mansfield. DY/JL Passes 5-0. W.B. Mason — MBC Office Supplies MOTION to recommend payment to W.B. Mason in the amount of $29.87 for MBC Office Supplies. WM/DY Passes 5-0. JCI Communications - MHS School Furnishings MOTION to recommend payment to JCI Communications in the amount of $19,058.63 for data cabling at MHS. DY/WM Passes 5-0. Keyes Assoc. — MAS MOTION to recommend payment to Keyes Associates in the amount of $6,919.67 for services provided through September, 1999. WMIDY Passes 5-0. Meeting adjourned at 11:30 PM. Respectfully Submitted Eleanor McCarter, Secretary James Liddick Clerk